EXHIBIT I VAP Final Report Template.docx
DOCX document 52 KB Posted
- Solicitation number
- P26002868
- Issued by
- Hawaii County, Hawaii
About this file
This is a Final Report Template document for the Visitor Assistance Program (VAP) administered by the Hawai'i Tourism Authority (HTA). The template is designed for organizations contracted to deliver visitor assistance services on Hawai'i Island to report on program implementation and outcomes. The VAP contract requires the successful offeror to develop and conduct a comprehensive program providing assistance to visitors in crisis, including services such as medical support, law enforcement coordination, airline assistance, identification support, visitor information, emotional support, and prevention education targeting health and safety issues. The contract terms require detailed documentation of HTA fund utilization, analysis of program trends and issues, description of challenges and opportunities encountered during implementation, resource development efforts undertaken to ensure program sustainability, and partner engagement and outreach initiatives with documented outcomes and impact.
The Final Report Template requires organizations to provide specific program measures including the number of cases handled, number of people assisted, non-HTA cash and in-kind support received, volunteer recruitment and hours, positive visitor feedback, media coverage achieved, prevention education presentations, and outreach activities. The report must be signed and certified by an authorized representative attesting that all statements are accurate and that allocated funds were expended in accordance with agreement provisions and the approved budget. The template includes space for HTA staff review and acceptance documentation, with required signature and date fields for both the submitting organization and HTA personnel to verify receipt and approval of the progress report.
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Other files
| File | Type | Posted |
|---|---|---|
| ATTACHMENT 03 Corporate Resolution.docx | DOCX document | |
| EXHIBIT F VAP Monthly Report Template.docx | DOCX document | |
| EXHIBIT J Financial Reports of Actual Expenses and Income.xlsx | XLSX spreadsheet | |
| ATTACHMENT 08 Conflicts of Interest Disclosures and Attestation.pdf | ||
| ATTACHMENT 01 Offeror Check List.docx | DOCX document | |
| ATTACHMENT 04 Standard Qualifications Questionnaire.docx | DOCX document | |
| EXHIBIT G VAP Tracking Sheet Template.xlsx | XLSX spreadsheet | |
| ATTACHMENT 05 Contractor References.docx | DOCX document | |
| HTA RFP 26 17 Visitor Assistance Program HI Island FINAL 051426.pdf | ||
| EXHIBIT H VAP Quarterly Report Template.docx | DOCX document | |
| AG-008 103D General Conditions (1.10.23).pdf | ||
| ATTACHMENT 07 Confidential Information List if applicable.docx | DOCX document | |
| ATTACHMENT 06 Subcontractor References if applicable.docx | DOCX document | |
| ATTACHMENT 02 Proposal Transmittal Letter.docx | DOCX document |
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Text version
EXHIBIT I
VISITOR ASSISTANCE PROGRAM
FINAL REPORT TEMPLATE
Organization:
Contract/ Agreement No.:
Program Title:
Visitor Assistance Program
Contact:
Title:
Phone:
Email:
Agreement Effective Date:
Agreement End Date:
Amount Awarded:
Use more space as needed to provide an accurate and clear accounting of work completed in accordance with the subject contract/agreement.
1) Describe how HTA funds were used during the period in the development and implementation of the program.
2) Provide a final analysis on any trends or noteworthy issues identified through program service monitoring.
3) Describe any particular challenges or opportunities affecting the program during the program implementation period. Explain how you are dealing with these challenges and/or opportunities.
4) Describe any efforts made to obtain new resources or contacts that can be beneficial to your organization and the VAP. Also describe any resource development efforts undertaken by your organization to achieve greater program sustainability, including progress made in expanding funding resources outside of the HTA.
5) Describe partner engagement and outreach initiatives undertaken during the program implementation period and the resulting outcomes and impact.
6) Program Measures:
Measures
# of Cases
# of People Assisted
Non-HTA Cash
In-Kind Support
# of Volunteers Recruited
# of Volunteer Hours
Positive Visitor Feedback
Positive Media Coverage
Prevention Education Outreach / Presentations
7) Additional Comments:
Submitted by:
I hereby certify that all statements represented in this final report to the HTA relating to Contract/Agreement Number __________ are accurate and that funds allocated through the HTA under this Agreement have been expended in accordance with the provisions set forth in this Agreement, including the budget that was made a part of said Agreement.
Name _____________________________ Title _______________________________
Signature Date Signed
For Staff Use Only
Date Received by HTA: _____________
Progress Report Accepted by (Staff Name): _______________________________________ image1.png
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