EXHIBIT H VAP Quarterly Report Template.docx
DOCX document 53 KB Posted
- Solicitation number
- P26002868
- Issued by
- Hawaii County, Hawaii
About this file
This document is a Quarterly Report Template for the Visitor Assistance Program (VAP) administered by the Hawai'i Tourism Authority (HTA) on Hawai'i Island. The template is designed to be completed by contracted organizations to report on their program activities, accomplishments, and performance metrics on a quarterly basis. The report requires contractors to document their use of HTA funds in developing and implementing the VAP, analyze trends and noteworthy issues identified through service monitoring, describe challenges and opportunities encountered during the implementation period, and detail efforts undertaken to secure additional resources and expand funding sources beyond the HTA. Additionally, contractors must report on partner engagement and outreach initiatives and their resulting outcomes.
The template includes a structured section for reporting Program Measures, which requires contractors to quantify key performance indicators including the number of cases handled, people assisted, non-HTA cash contributions, in-kind support received, volunteers recruited, volunteer hours contributed, positive visitor feedback instances, media coverage obtained, and prevention education outreach presentations conducted. The report must be signed by an authorized representative of the contractor organization, who certifies that all statements and fund expenditures are accurate and in accordance with the terms of the contract and associated budget. Upon submission to the HTA, the report is reviewed and accepted by HTA staff, with the date of receipt and accepting staff member recorded for administrative purposes.
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Other files
| File | Type | Posted |
|---|---|---|
| ATTACHMENT 03 Corporate Resolution.docx | DOCX document | |
| EXHIBIT F VAP Monthly Report Template.docx | DOCX document | |
| EXHIBIT J Financial Reports of Actual Expenses and Income.xlsx | XLSX spreadsheet | |
| ATTACHMENT 08 Conflicts of Interest Disclosures and Attestation.pdf | ||
| ATTACHMENT 01 Offeror Check List.docx | DOCX document | |
| ATTACHMENT 04 Standard Qualifications Questionnaire.docx | DOCX document | |
| EXHIBIT G VAP Tracking Sheet Template.xlsx | XLSX spreadsheet | |
| EXHIBIT I VAP Final Report Template.docx | DOCX document | |
| ATTACHMENT 05 Contractor References.docx | DOCX document | |
| HTA RFP 26 17 Visitor Assistance Program HI Island FINAL 051426.pdf | ||
| AG-008 103D General Conditions (1.10.23).pdf | ||
| ATTACHMENT 07 Confidential Information List if applicable.docx | DOCX document | |
| ATTACHMENT 06 Subcontractor References if applicable.docx | DOCX document | |
| ATTACHMENT 02 Proposal Transmittal Letter.docx | DOCX document |
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Text version
EXHIBIT H
VISITOR ASSISTANCE PROGRAM
QUARTERLY REPORT TEMPLATE
Organization:
Contract/ Agreement No.:
Program Title:
Visitor Assistance Program
Contact:
Title:
Phone:
Email:
Agreement Effective Date:
Agreement End Date:
Amount Awarded:
Quarter, Year:
Use more space as needed to provide an accurate and clear accounting of work completed in accordance with the subject contract/agreement.
1) Describe how HTA funds were used during the period in the development and implementation of the program.
2) Provide a final analysis on any trends or noteworthy issues identified through program service monitoring.
3) Describe any particular challenges or opportunities affecting the program during the program implementation period. Explain how you are dealing with these challenges and/or opportunities.
4) Describe any efforts made to obtain new resources or contacts that can be beneficial to your organization and the VAP. Also describe any resource development efforts undertaken by your organization to achieve greater program sustainability, including progress made in expanding funding resources outside of the HTA.
5) Describe partner engagement and outreach initiatives undertaken during the program implementation period and the resulting outcomes and impact.
6) Program Measures:
Measures
# of Cases
# of People Assisted
Non-HTA Cash
In-Kind Support
# of Volunteers Recruited
# of Volunteer Hours
Positive Visitor Feedback
Positive Media Coverage
Prevention Education Outreach / Presentations
7) Additional Comments:
Submitted by:
I hereby certify that all statements represented in this quarterly report to the HTA relating to Contract/Agreement Number __________ are accurate and that funds allocated through the HTA under this Agreement have been expended in accordance with the provisions set forth in this Agreement, including the budget that was made a part of said Agreement.
Name _____________________________ Title _______________________________
Signature Date Signed
For Staff Use Only
Date Received by HTA: _____________
Progress Report Accepted by (Staff Name): _______________________________________ image1.png
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