Exhibit 27 - Social Work Manual.pdf

DPDS-SUDTS (Pre-Trial) Solicitation #: BPM05260 Exhibit 27.

SOCIAL WORK SERVICES PROGRAM OPERATIONS MANUAL

REVISION HISTORY

Prepared by:

Document Owner(s) Project/Organization Role

Amanda Cram, LCSW-C Director of Social Work

Office of Programs, Treatment and Reentry

Version Control:

Version Date Author Change Description

1.0 11/30/2007 Dorothy Strawsburg, Director of Social Work New Manual Issued

2.0 12/30/2020 Amanda Cram, Director of Social Work Revised Substantive Changes

2.1 07/15/2021 Amanda Cram, Director of Social Work Reviewed

3.0 0 /202 Amanda Cram, Director of Social Work

Revised Substantive Changes, Formatting, and Legal Review

DPDS-SUDTS (Pre-Trial) Solicitation # - BPM05260 Exhibit 27.

Table of Contents

Definitions

Chapter 1 – Mission, Vision and Guiding Principles

Chapter 2 – Organization, Operations and Administration

Chapter 3 – Program Planning, Development, and Evaluation

Chapter 4 – Informed Consent

Chapter 5 – Access to Records

Chapter 6 – Documentation and Record Entries

Chapter 7 – Individual Counseling and Treatment

Chapter 8 – Group

Chapter 9 – Domestic Violence Group Screening

Chapter 10 – Release Planning Services

Chapter 11 – Pretrial Transitional Services

Chapter 12 – Auxiliary Duties of Social Work

Chapter 13 – Statistical Reporting

References and Standards

Social Work Supplements

Appendix

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DEPARTMENT OF PUBLIC SAFETY AND CORRECTIONAL SERVICES

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Definitions

A. In this Manual, the following terms have the meanings indicated.

B. Terms defined.

(1) -based principles for a profession, providing guidance in ethical decision-making. The National Association ethics.

(2) share information about a client with their consent.

(3) licensing boards that licensed professionals continue to receive training and education to further their professional knowledge and skills, described in written guidelines that vary by state. In Maryland, a licensed certified social worker is required to complete 40 hours of continuing education units (CEUs) in programs and categories approved by the Maryland Board of Social Work Examiners for each 2-year period of licensure.

(4) Master of Social Work programs nationwide.

(5) v emotional and physical, exercised by one intimate partner over another.

(6) membership in a particular classification or status.

(7) individual designated by an incarcerated individual to be notified in the event of a medical, behavioral, safety, or other urgent situation involving that incarcerated individual.

(8) agency that provides experiential learning and academic credit for students.

(9) authorization to provide services specified by state statute and regulated by standards of care, qualifications, and credentials.

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(10) -101, Annotated Code of Maryland: Managing official means the administrator, director, warden, superintendent, sheriff, or other individual responsible for the management of a correctional facility.

(11) n individual who holds a professional position and is legally required to report suspected abuse, neglect, or threat of harm to self and others to a government authority when they have reasonable cause for suspicion per Md. Code Ann., Fam. Law §§5-704, 5-705 and Md. Code Ann., Health-General §10-620.

(12) State board under the Maryland Department of Health responsible for the licensing of social workers in Maryland. https://health.maryland.gov/bswe/Pages/default.aspx

(13) those without the financial resources to pay for their own care, based on eligibility criteria.

(14) l Workers (NAS organization of social workers in the United States

(15) workers, published by the National Association of Social Workers.

(16) d accordance with Executive Directive ADM.035.0001 Offender Case Management System.

(17) the professional activity of helping individuals, families, groups, couples, organizations, or communities to enhance or restore their capacity for social and psychosocial functioning.

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Chapter 1 Mission, Vision and Guiding Principles

Mission

It is the mission of the Department of Public Safety and Correctional Services (Department) social work department to provide an array of professional services which include group and individual services and release planning that address and improve attitudes and resulting behaviors in an effort to protect the public, Department staff and the incarcerated individuals within Department care and custody. The target population includes incarcerated individuals who are identified through referral by agency staff or who self-refer.

Priority for release planning is given to incarcerated individuals who are identified as having special needs and are in the greatest need of linkages to community services. Social work also provides additional services as needed to incarcerated individuals to support the mission of the Department.

Vision Statement

Social work shall support the mission of the Department by providing comprehensive social work services to incarcerated individuals, including working with other disciplines as well as outside agencies, and community providers. Evidence-based group programming and best practice individual services will promote the successful transition to institutionalization by confronting attitudes and values that affect behavior of incarcerated individuals. This will enable incarcerated individuals to have a more successful reentry into the community. Release planning provides those with special needs individualized reentry plans to ease their transition and adjustment to the community. Social workers will be provided the opportunity to continue their professional development and personal enrichment while adhering to COMAR regulations as well as the National Associations of Social Workers (NASW) Code of Ethics .

Guiding Ethical Principles in the NASW Code of Ethics:

Service:

problems.

Social Justice: Social workers challenge social injustice.

Dignity and Worth of the Person: Social workers respect the inherent dignity and worth of the person.

Importance of Human Relationships: Social workers recognize the central importance of human relationships.

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Integrity: Social workers behave in a trustworthy manner.

Competence: Social workers practice within their areas of competence and develop and enhance their professional expertise.

Guidance for Conflict of Interests

The Code of Ethics offers a set of values, principles, and standards to guide decision-making and conduct when ethical issues arise. Social workers follow a process of ethical decision-making.

When conflicting obligations arise, social workers may face complex ethical dilemmas with no with Department policies or relevant laws and regulations. In such cases, social workers must make a reasonable effort to resolve the conflict in a manner consistent with Department policy and the values, principles, and standards expressed in the Code of Ethics. If a reasonable resolution seems impossible, social workers should seek proper consultation before making a decision.

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Chapter 2 Organization, Operations and Administration

A. The social work services program within the Department shall be established through the Office of Programs, Treatment, and Reentry as determined by the Assistant Secretary of Programs Treatment and Reentry, and the Director of Social Work (Director).

B. This social work services program manual is intended for social workers providing services to incarcerated individuals within a Department correctional facility, excluding the Patuxent Institution.

C. Social work services shall:

(1) Be conducted in an ethical manner, including the safeguarding of confidentiality and informed consent, within the confines of appropriate security measures;

(2) Be designated to identify and address the needs of an incarcerated individual in order to provide necessary treatment interventions that promote prosocial functioning and community adjustment. All referrals from other departments should go through the regional supervisor, or designee;

(3) Be managed in compliance with this manual for the D social work services program. This manual includes all policies, procedures and forms for the social work services program;

(4) Be operated in compliance with the statutory regulations of the COMAR and the directives of this manual to the extent that the department and agency resources permit;

(5) Be performed through the clinical authority of a Licensed Certified Social Worker- Clinical (LCSW-C), or a Licensed Master Social Worker (LMSW);

(6) Be administratively responsible to the facility managing official, or designee and clinically responsible to the Director or designee; and

(7) Work in cooperation with all programs and services within the department and with appropriate community resources to provide necessary connections to meet the needs of the incarcerated population.

D. Department social workers shall:

(1) Adhere to licensure and continuing education requirements established by the Maryland Board of Social Work Examiners (Board). Failure to do so may result in termination;

(2) Be supervised and evaluated in the performance of their duties by a regional supervisor, or site supervisor who shall be a LCSW-C;

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(3) Possess a current Maryland license as required by the Health Occupations Article, Title 19, Annotated Code of Maryland; and

(4) Train social work interns and new social work staff as directed.

E. A regional social work supervisor shall:

(1) Be an LCSW-C and Board-approved supervisor;

(2) Coordinate the social work services program within the region they are assigned;

(3) Work in coordination with the site supervisor to plan, organize, implement, coordinate, and account for the activities of the social work services program through the office of the Director;

(4) Be responsive to the managing officials in their region;

(5) facility staff meetings and other facility meetings participating as a social work department head;

(6) Provide administrative and clinical supervision to social work staff and student interns as specified in this manual;

(7) Provide input to the Director and facility managing official regarding:

(a) Budget needs;

(b) Maintenance needs;

(c) Participation in team meetings, workgroups, committees, etc.;

(d) Program evaluation;

(e) Program needs;

(f) Records; and

(g) Staffing needs.

(8) Provide required and requested reports to facility managing officials within their assigned region. The Director and Assistant Director of Social Work (Assistant Director) shall be copied on all such reports; and

(9) , Assistant Director).

F. The Assistant Director shall:

(1) Fulfill administrative responsibilities as directed by the Director;

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(2) Monitor the delivery of social work services for the department to ensure that the principles of professional practice, as indicated by this manual, are followed;

(3) Be licensed as an LCSW-C in Maryland;

(4) Be a Board-approved supervisor; and

(5) Provide direct clinical and administrative supervision to the regional social work supervisors.

G. The Director shall:

(1) Be responsible for the development and administration of the department social work services program

(2) Be the authority for the dissemination of all social work services program policies and procedures;

(3) Be the clinical authority for the social work services program;

(4) Conduct annual licensure verification of social workers (including prior verification for all offers of employment) and periodic audits of continuing education units (CEUs);

(5) Coordinate the social work services program with medical, mental health, addictions, case management, and other program areas, as well as relevant community organizations;

(6) Delegate administrative responsibilities to the Assistant Director, regional social work supervisors, or site supervisors as appropriate;

(7) Monitor the delivery of social work services for the department to ensure the principles of professional practices, as indicated in this manual, are followed;

(8) Be licensed as an LCSW-C in Maryland;

(9) Be a Board approved supervisor;

(10) Provide direct clinical and administrative supervision to the Assistant Director and regional social work supervisors; and

(11) Review and revise OPS.126.0001 Social Work Services Program Operations Manual (Division of Correction) annually, or as necessary.

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Chapter 3 Program Planning, Development, and Evaluation

A. The social work services program consists of services designated to improve an a correctional facility and enhance their ability to reenter society successfully. Reduction of recidivism and enhanced safety within facilities is an underlying goal of social work services.

B. Social work in the department consists of four main services:

(1) Cognitive-behavioral and other treatment groups;

(2) Release planning for special needs individuals;

(3) Assessment for treatment programming; and

(4) Brief counseling interventions.

C. Social work staff may assist an incarcerated individual with family involvement meetings and child custody issues as time and staffing allow. Additionally, social work staff may be involved in special initiatives, treatment programs, or work groups with approval from the Director or Assistant Director.

D. The Director may use the following tools to conduct social work program planning, development and evaluation:

(1) Meetings.

(a) Individual and group meetings shall be held with regional supervisors and may include site supervisors when appropriate.

(b) Statewide staff meetings shall be held twice per year and, if appropriate, CEUs will be provided.

(2) Monthly Reports. Regional supervisors shall ensure that all social work services program staff have submitted their required monthly statistics by the 5th of each month.

(3) Internal Research Projects. In conjunction with the research committee, the Director may coordinate internal research projects with the goal of assessing the efficiency and utility of existing and proposed social work projects.

(4) Audits.

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(a) The Director shall establish teams, or designate individuals to conduct annual quality assurance audits.

(b) Audits shall consist of reviews of charts, electronic medical records, OCMS, and direct observation of the social work programming in facilities.

(c) A written summary of audit findings shall be sent to the Director and Assistant Director who shall review and disseminate the summary to the regional supervisors.

(d) A regional supervisor shall submit a corrective action plan, as necessary, within 30 days to the Director and Assistant Director.

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Chapter 4 Informed Consent

A. It is the policy of the social work services program that an incarcerated individual participating in social work services shall be informed of their confidentiality rights, and acknowledge the limits of confidentiality.

B. For the purposes of informed consent, and all documents with that regard, treatment includes the following:

(1) Group treatment;

(2) Release planning;

(3) Screening or assessment; and

(4) Individual counseling.

C. Social workers shall inform an incarcerated individual about the purpose, nature, scope, and potential benefits and limitations of social work interventions at the time services are initially made available to the individual.

D. An incarcerated individual shall be informed, to the extent needed, about recordkeeping practices, confidentiality and accessibility of the social work records, as well as advised about what document, or sections of documents, may be placed into the incarcerated

E. An incarcerated individual shall be informed that the nature and type of confidentiality differs depending on the type of services being provided.

F. OPS.126-1aR General Informed Consent for Social Work Services form (Appendix A) shall be signed by an incarcerated individual and specify the services to be provided. The social worker obtaining consent for services performed shall also sign the form which

By signing this form an incarcerated individual acknowledges:

(1) Having been informed of the services offered; and

(2) The limits of confidentiality.

G. Social workers are mandated reporters. Confidentiality does not apply when a social worker becomes aware of the following concerns that shall be reported as noted:

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(1) A threat to the safety, security, and good order of the correctional facility shall be reported to the managing official or other correctional security supervisor (Health Insurance portability and Accountability Act of 1996 [HIPAA] Privacy Rule, 42 U.S.C.

§§1320 et seq., 45 C.F.R. §164.512(k)(5); Maryland Confidentiality of Medical Records Act [MCMRA], Md. Code Ann., Health-Gen. §4-307);

(2) shall be reported as appropriate to correctional personnel, family members, law enforcement, and/or threatened person (Md. Code Ann., Cts. & Jud. Proc. §5-609);

(3) Any knowledge, suspicion, or information regarding an incident of sexual abuse or sexual harassment that occurred in a correctional facility shall be reported according to Department policies and procedures (28 C.F.R. §115.61); or

(4) Suspected child abuse or elderly/vulnerable adult abuse that has not previously been reported to the Department of Social Services or other appropriate agency shall be reported to the appropriate authorities, even if the child is now an adult (Md. Code Ann., Fam. Law §§5-704, 5-705; Md. Code Ann., Hum. Servs. §1-201.

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Chapter 5 Access to Records

A. A regional social work supervisor shall ensure that all social work records are kept in a secure area. Access shall be restricted to authorized personnel requiring the record in the performance of their regularly assigned duties.

B. The social work record may include, but not be limited to:

(1) Group files;

(2) Individual treatment plans;

(3) Psychosocial assessments;

(4) Release planning files; and

(5) providers, or others.

C. Unrestricted Access.

(1) Staff identified in §C(2) of this chapter require access to social work files and shall have unrestricted access to social work records.

(2) Personnel with unrestricted access are limited to the following:

(a) Comprehensive health care vendors licensed mental health staff;

(b) Comprehensive health care vendors medical staff;

(c) Psychology staff; and

(d) Social work staff.

D. Restricted Access.

(1) Department personnel with restricted access are:

(a) Attorney General Office staff;

(b) Audit staff;

(c) Incarcerated Individual Grievance Office staff;

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(d) Interagency staff as stipulated by the Director, including but not limited to:

(i) Maryland Department of Health;

(ii) Maryland Commission on Correctional Standards;

(iii) Department of Human Resources; or

(iv) Other agencies as stipulated.

(e) Internal investigators (e.g., IID);

(f) Maryland Parole Commission;

(g) Department Policy review and publications staff;

(h) Department reentry staff;

(i) Managing official of a Department correctional facility; and

(j) Staff designated by a Department correctional facility managing official.

(2) Request for Restricted Access.

(a) A written request shall be submitted to the regional social work supervisor detailing the basis for access to social work records. The requestor shall designate if they wish to view and/or copy the social work records.

(b) The regional social work supervisor shall submit all requests to copy social work records to the Director. In accordance with state and federal laws, the Director has the authority to grant or deny access within 5 working days of receipt of the request.

E. Disclosure of Social Work Record.

(1) A social worker shall disclose social work records without an incarcerated s:

(a) Audits or accreditation of the facility by governmental or professional standard setting entities (Md. Code Ann., Health-Gen. §§4-305; 4-307);

(b) If a health care provider makes a determination that an immediate disclosure is necessary to provide for the emergency healthcare needs of an incarcerated individual (Md. Code Ann., Health-Gen. §4-305; Corr. Servs. §3-602).

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(c) In compliance with duly authorized court proceedings (Md. Code Ann., Cts. & Jud. Proc. §9-121; Corr. Servs. §3-602);

(d) a legal proceeding (Md. Code Ann., Cts. & Jud. Proc. §9-121);

(e) If the incarcerated individual or their representative makes a claim against the licensed social worker for malpractice (Md. Code Ann., Cts. & Jud. Proc. §9- 121);

(f) To a government agency performing its lawful duties as authorized by an act of the Maryland General Assembly or the United States Congress (Md. Code Ann., Corr. Servs. §3-602; Health-Gen. §4-306);

(g) To any healthcare handling a potential or actual claim against the healthcare provider (Md. Code Ann., Health-Gen. §§4-305; 4-306).

(h) To the director of a medical or mental health facility to which the incarcerated individual is transferred if disclosure is necessary for continuity of care (Md.

Code Ann., Health-Gen. §4-307);

(2) The Director shall establish procedures for an interested party to request an addition to or a correction of a social work record. Procedures shall be established in accordance with the provisions of the Health General Article, §4-304, Annotated Code of Maryland.

(3) Retention of social work records is established in accordance with the Department of General Services Records Management Division Records Retention and Disposal Schedule, Schedule No. 1406-18 (Social Work). A copy of the document is located on the R: Drive.

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Chapter 6 Documentation and Record Entries

A. Social work staff shall document each interaction with an incarcerated individual, including but not limited to:

(1) Assessments;

(a) Domestic violence assessments

(b) Prison Rape Elimination Act (PREA) assessments

(c) Social work or other assessments

(2) Acute crisis intervention;

(3) Group sessions;

(4) Incarcerated individual request for social work services;

(5) Individual counseling sessions; and

(6) Release planning services.

B. Documentation Requirements.

(1) All written and typed documentation shall be dated, signed by the social worker, and completed within 24 hours of services performed.

(2) Group notes shall be completed using OPS.126-1bR Social Work Group Progress Notes (Appendix B).

(3) Release planning notes, individual counseling notes, medical parole case notes, and assessments shall be documented on OPS.126-1cR Social Work Progress Notes (Appendix C) and electronic health record.

(4) Documentation shall be:

(a) Completed in accordance with processes outlined in this manual for each type of service.

(b) Written so that other staff can use the information to assist an incarcerated individual in the absence of their assigned worker.

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(c) Contain full names and contact information of all contacts and community resources relevant to each case in the appropriate area.

(d) Provide detailed information regarding what was discussed, tasks completed, needs for the future and plan for next steps.

C. OCMS Documentation.

(1) Social workers shall document relevant information in the Case Notes section of OCMS, including but not limited to:

(a) Any individual meeting with an incarcerated individual;

(b)

(c) Completion of assessments; or

(d) Group treatment program start, drop, and completion dates.

(2) The social work supervisor shall enter an alert in the Alerts section of OCMS upon assignment of a case to social work staff.

(3) All case notes shall be entered into OCMS within 24 hours of services performed.

(4) OCMS case notes shall be 1-2 sentences in length and include general information on the services provided, as well as the name and title of social worker providing the service.

(5) l health information such as diagnosis, medications, or treatment details.

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Chapter 7 Individual Counseling and Treatment

A. Referrals for individual treatment shall be made to the regional social work supervisor, or designee. Individual counseling will only be initiated in cases where brief, solution-focused treatment is needed to address a specific issue. The regional social work supervisor shall:

(1) Screen requests for individual treatment; and

(2) Assign approved cases to facility social work staff.

B. The assigned social worker shall meet with the referred incarcerated individual to complete the OPS.126-1dR Social Work Individual Counseling Contract and Treatment Plan (Appendix D) within 10 working days of assignment.

(1) The goal(s) of individual treatment shall be clearly identified prior to the start of counseling.

(2) Each OPS.126-1dR Social Work Individual Counseling Contract and Treatment Plan (Appendix D) is valid for up to 10 sessions of individual treatment. If the need should exceed this time period, a new plan must be developed and approved by the regional social work supervisor.

C. Individual counseling sessions shall:

(1) Not exceed 1 hour; and

(2) Be facilitated in a space that assures confidentiality, within the limits of security and facility resources.

D. The goal of individual treatment shall clearly fit into one, or more of the following areas pertaining to social work services program goals:

(1) Enhance adjustment while incarcerated;

(2) Prepare for successful reentry into the community;

(3) Assist with providing support or connections to appropriate referrals for family emergencies such as:

(a) Death;

(b) Case of suspected child abuse; and

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(c) Cases of suspected adult abuse.

(4) Provide crisis intervention; or

(5) Address foster care or other child custody issues.

E. Documentation for individual treatment includes the following:

(1) Completed OPS.126-1dR Social Work Individual Counseling Contract and Treatment Plan form (Appendix D) signed by the incarcerated individual and the social worker prior to beginning treatment. A completed treatment plan shall:

(a) Clearly describe the identified needs, strengths, goals of treatment, desired outcomes; and

(b) Clearly define the frequency and duration of treatment.

(2) Completed OPS.126-1aR General Informed Consent for Social Work form (Appendix A);

(3) Completed OPS.126-1cR Social Work Progress Notes (Appendix C) documented in the social work file and/or electronic health record.

(a) The initial note should include an assessment and relevant history.

(b) Each contact after the initial assessment should include the date and summary of the session.

F. The social worker shall:

(1) Place a case note into OCMS when an individual counseling case is assigned stating that social work will be seeing the incarcerated individual for counseling. No confidential information should be disclosed regarding the case;

(2) Submit a case file within 10 days for supervisory review upon completion of an individual counseling contract; and

(3) Record the number of individual counseling sessions conducted on the monthly social work statistics.

G. The social work supervisor shall:

(1) Review submitted individual counseling files for completeness and content; and

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(2) Complete OPS.126-1eR Social Work Individual Counseling File Checklist (Appendix E).

H. Long-term individual counseling may be completed in specific situations at the approval of the Director.

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Chapter 8 Group Programming

A. The social work group program shall include both treatment groups and support groups.

B. The social work treatment group program shall consist of:

(1) Cognitive-behavioral counseling groups; and

(2) Educational groups.

C. The function of treatment groups shall be to directly address the criminogenic needs of incarcerated individuals in services of the following goals:

(1) Improved acclimation to incarceration;

(2) Development of social skills to address specific life experiences such as health, intimate relationships, coping with trauma, and effective parenting; and

(3) Preparation for successful reintegration into the outside community.

D. Treatment group interventions shall be defined by specific written protocols that have been approved for use by the Director. Group treatment protocols shall:

(1) Be evidence based;

(2) Not exceed 2 hours;

(3) Be facilitated in a space that assures confidentiality, within the limits of security and facility resources;

(4) Detail the number of sessions to be conducted;

(5) Include an outline for each session;

(6) List specific goals and objectives for cognitive and/or social skills acquisition in the program; and

(7) Detail the material to be presented.

E. Treatment group referrals. Referrals for social work treatment group shall be made by the following:

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(a) A correctional case management specialist in consideration of the incarcerated

(b) Staff from other disciplines, such as medical, psychology, or education, when they perceive that an incarcerated individual has needs that can be addressed through social work group treatment; or

(c) Self-referral by an incarcerated individual who would like to participate in social group treatment.

F. Treatment Group Eligibility.

(1) Assignment to a treatment group is based on social work clinical discretion.

(2) Social workers shall:

(a) Assess the suitability of each incarcerated individual for participation prior to assigning them to a particular treatment group;

(b) Maintain waitlists for treatment groups; and

(c) Make every effort to consider the following when making group assignments:

(i) Parole requirements;

(ii) Justice Reinvestment Act (JRA) eligibility;

(iii) ADA designated incarcerated individuals;

(iv) Treatment readiness; and

(v) Length of time remaining on term of confinement.

(3) An incarcerated individual is eligible to participate in social work treatment group programming regardless of the length of the sentence or term of confinement.

G. Treatment Group Incentives.

(1) Prior to the start of a treatment group, social workers shall provide facility case management staff with a list of incarcerated individuals selected for designated groups.

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(2) Facility case management staff shall determine the incarcerated individuals who are eligible for diminution credits and pay for their participation in the treatment group program.

(a) Qualifying participants are paid at the education rate if they are assigned to the group.

(b) Participant assignments are made based on the Case Management Manual.

(3) An incarcerated individual who is Justice Reinvestment Act eligible is able to receive additional credits for participation in the following JRA approved social work treatment groups:

(a) Communications;

(b) Decision Points;

(c) Decision Making;

(d) Domestic Violence;

(e) Moral Reconation Therapy;

(f) Relationships;

(g) Seeking Safety (Trauma);

(h) Thinking, Deciding, and Changing;

(i) Thinking for a Change;

(j) Victim Impact: Listen and Learn; and

(k) Trauma Education and Support for Survivors (TESS).

(4) The Department has approved the following treatment groups to provide diminution credits and pay to those incarcerated individuals assigned to these groups:

(a) Anger management;

(b) Communications;

(c) Decision Making;

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(d) Decision Points;

(e) Domestic violence;

(f) Moral Reconation Therapy;

(g) Parenting including Inside Out Dad;

(h) Reentry;

(i) Relationships;

(j) Thinking, Deciding, and Change;

(k) Thinking for a Change; and

(l) Trauma Education and Support for Survivors (TESS).

H. The facilitating social worker shall ensure the following documentation for group treatment participation is complete and retained in the group file.

(1) OPS.126-1fR Social Work Group Rules and Contract form (Appendix F), to be signed by the participating incarcerated individual.

(2) OPS.126-1aR General Informed Consent for Social Work Services form (Appendix A), to be signed by the participating incarcerated individual and witnessed by the facilitating social worker.

(3) OPS.126-1gR Social Work Group Attendance Log (Appendix G), to be maintained for each group.

(4) OPS.126-1hR Social Work Group Assignment Log (Appendix H), to be maintained for each group.

(5) OPS.126.1bR Social Work Group Progress Notes form (Appendix B) for each session which outline:

(a) Progress of the group;

(b) Progress of the individual participants; and

(c) Other pertinent data.

I. Group Drop Notice for Treatment Groups.

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(1) The facilitating social worker shall:

(a) Complete OPS.126-1iR Social Work Group Drop Notice form (Appendix I) if a participant is dropped from a treatment group for any reason;

(b) Retain a copy of OPS.126-1iR Social Work Group Drop Notice form (Appendix I) in the social work group file;

(c) Provide a copy of OPS.126.1iR Social Work Group Drop Notice form (Appendix I) to the incarcerated individual.

(d) Provide original OPS.126.1iR Social Work Group Drop Notice form (Appendix I) to case management.

(2) Case management shall retain the provided OPS.126.1iR Social Work Group Drop Notice form (Appendix I)

J. Incarcerated Individual Job Assignment Removal.

(1) If an incarcerated individual is assigned to a group as their primary job assignment and is removed for any reason, the facilitating social worker shall:

(a) Complete section 1 of OPS.126.1jR Incarcerated Individual Job Assignment Removal form (Appendix J); and

(b) Submit section 1 of OPS.126.1jR Incarcerated Individual Job Assignment Removal form (Appendix J) to case management, in addition to OPS.126.1iR Social Work Group Drop Notice form (Appendix I).

(2) base file.

K. Group Member Evaluation for Treatment Groups.

(1) Within 10 working days upon completion of a social work group treatment program, the facilitating social worker shall:

(a) Conduct an individual interview with all group participants;

(b) Provide OPS.126-1kR Social Work Group Member Evaluation form (Appendix K) to participant during individual interview.

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(c) Retain a copy of OPS.126-1kR Social Work Group Member Evaluation from (Appendix K) in the social work group file;

(d) Provide a copy of OPS.126-1kR Social Work Group Member Evaluation from (Appendix K and

(e) Provide original OPS.126-1kR Social Work Group Member Evaluation from (Appendix K) to the participant.

(2) OPS.126-1kR Social Work Group Member Evaluation from (Appendix K) shall not be completed for participants of social work support groups.

(3) Group statistical information shall be documented on an ongoing basis for both treatment and support groups.

(4) An OCMS case note entry shall be made for each group participant:

(a) At the start of the group;

(b) If removed from the group; and

(c) Upon completion of the group.

L. Treatment Group Files.

(1) The following shall be maintained in treatment group files, in the following order:

(a) OPS.126.1gR Social Work Group Attendance Log form (Appendix G);

(b) OPS.126.1hR Social Work Group Assignment Log form (Appendix H);

(c) OPS.126.1bR Social Work Group Progress Notes form (Appendix B) clipped/stapled together;

(d) OPS.126-1aR General Informed Consent for Social Work Services form (Appendix A) from each participant;

(e) OPS.126-1kR Social Work Group Member Evaluation form (Appendix K) (original to participant, copy to base file and group file);

(f) Group member certificates (original to participant, copy to base files and group file);

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(g) OPS.126-1fR Social Work Group Rules and Contract form (Appendix F) (original to base file, copy to group file, copy to participant); and

(h) OPS.126-1lR Social Work Participant Group Evaluation form (Appendix L) (for those participants who choose to complete one); and

(i) OPS.126-1iR Social Work Group Drop Notice form (Appendix I) (original to base file, copy to participant and group file) for any participant who dropped the group prior to completion.

(2) The facilitating social worker shall submit group files to the social work supervisor for review within 15 working days following the completion of a social work treatment group program.

(3) The social work supervisor shall:

(a) Review submitted group files for completeness and content; and

(b) Complete the OPS.126-1mR Social Work Group Treatment File Checklist (Appendix M) to document final review.

(4) Closed treatment group files shall be kept in a central location in the social work department in the facility where the group was held. The regional social work supervisor shall determine a storage location if the facility does not have a designated social work office.

M.The social work support group program shall consist of:

(1) Support groups for incarcerated individuals with specific medical, mental health, or other psychological needs; and

(2) Providing incarcerated individuals with support and educational information in order to foster responsible self-care and positive social adjustment.

N. Support group interventions shall be:

(1) Based upon the needs of the facility population; and

(2) Offered to incarcerated individuals on a voluntary basis without day or pay incentives.

O. Support Group Referrals. Referrals for social work support groups shall be made by the following:

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(1) A correctional case management specialist in consideration of the incarcerated

(2) Staff from other disciplines, such as medical, psychology, or education, when they perceive that an incarcerated individual has needs that can be addressed through a social work support group; or

(3) Self-referral by an incarcerated individual who would like to participate in a social work support group.

P. Support Group Eligibility.

(1) Participation in a support group is based on social work clinical discretion.

(2) Social workers shall:

(a) Assess the suitability of each incarcerated individual for participation prior to allowing their participation in a particular support group;

(b) Maintain waitlists for support groups; and

(c) Make every effort to consider the following when making group assignments:

(i) ADA designated incarcerated individuals; and

(ii)

Q. The facilitating social worker shall ensure the following documentation for support group participation is complete and retained in the group file:

(1) OPS.126-1aR General Informed Consent for Social Work Services form (Appendix A), to be signed by the participating incarcerated individual and witnessed by the facilitating social worker.

(2) OPS.126-1gR Social Work Group Attendance Log (Appendix G), to be maintained for each group.

(3) OPS.126-1bR Social Work Group Progress Notes form (Appendix B) for each session which outline:

(a) Progress of the group;

(b) Progress of individual participants; and

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(c) Other pertinent data.

(4) OPS.126-1iR Social Work Group Drop Notice form (Appendix I) shall not be completed for a participant in social work support groups.

R. Support Group Files.

(1) The following shall be maintained in support group files, in the following order:

(a) OPS.126-1gR Social Work Group Attendance Log form (Appendix G);

(b) OPS.126-1bR Social Work Group Progress Notes form (Appendix B) clipped/stapled together; and

(c) OPS.126-1aR General Informed Consent for Social Work Services form (Appendix A) from each participant.

(2) The facilitating social worker shall submit group files to the social work supervisor for review within 15 working days following the completion of a social work support group.

S. Statistical Reporting for Treatment and Support Groups.

(1) Group statistical information shall be documented on an ongoing basis for both treatment and support groups.

(2) Each social worker shall record the following:

(a) Start and end dates for each group;

(b) The number of group sessions held;

(c) The number of participants who started the group;

(d) The number of participants who were dropped from the group; and

(e) The number of participants who completed the group.

(3) Social Work Statistics SharePoint site.

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Chapter 9 Domestic Violence Group Screening

A. The social work services program facilitates domestic violence groups that are based on the Duluth Model for domestic violence intervention.

B. An incarcerated individual must be screened by a social worker to determine eligibility using the approved screening tool.

C. Referral Process.

(1) OPS.126-1nR Domestic Violence Program Assessment Referral form (Appendix N) is required for an incarcerated individual to receive a domestic violence screening.

(2) Referrals shall be submitted if an incarcerated individual has been charged with or convicted of a crime where the underlying circumstances indicate the crime was indicative of domestic violence or abuse.

(3) Referrals shall be based on the definition of domestic violence.

(4) The first section of OPS.126-1nR Domestic Violence Program Assessment Referral form (Appendix N) shall be completed and submitted to the regional social work supervisor, or designee.

(5) If an incarcerated individual self refers, OPS.126-1nR Domestic Violence Program Assessment Referral form (Appendix N) shall be sent to case management to complete. Receipt of the completed referral form from case management initiates the screening.

(6) The regional social work supervisor, or designee shall:

(a)

(b) Record the referral on the Statewide Domestic Violence Assessment Log (located on the social work R: Drive); and

(c) Distribute referral materials to the assigned social worker, if appropriate.

D. Screening Process.

(1) Upon receipt of a referral, the assigned social worker shall obtain and review the

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(a) assist in completion of the assessment.

(b) Attention shall be paid to charges related to domestic violence such as arson, animal abuse, assault, child abuse, destruction of property, neglect, rape, trespassing, telephone misuse, and violation of a protective order.

E. Incar

(1) The social worker shall:

(a) Explain the purpose of the screening and inform the incarcerated individual that questions will be asked about conflicts between them and their partners in order to determine how possible domestic abuse/violence has impacted their lives and relationships.

(b) Review OPS.126-1aR General Informed Consent for Social Work form (Appendix A) and have the incarcerated individual sign prior to beginning the assessment process.

(c) Complete OPS.126-1oR Domestic Violence Batterers Program Screening/Evaluation form (Appendix O) during the interview with the incarcerated individual.

(d) Score the assessment at the end of the interview and determine a recommendation for treatment.

(e) Inform the incarcerated individual of the assessment recommendation and provide any needed explanation.

(f) Provide completed OPS.126-1nR Domestic Violence Program Assessment Referral form (Appendix N) to the regional supervisor or designee.

(2) Treatment recommendation options include the following:

(a) Eligible for the domestic violence group treatment program;

(b) Ineligible due to lack of a pattern of domestic violence; or

(c) Ineligible due to not being treatment ready.

(3) Treatment Readiness.

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(a) or resistance is so great that the individual would not benefit from the group treatment or may be disruptive to the group process.

(b) In the event that the incarcerated individual is not ready for treatment, the social worker may make a recommendation that the individual:

(i) Be screened again at a later date; or

(ii) Should receive domestic violence treatment in the community.

F. Completed Domestic Violence Program Assessment Referrals.

(1) OPS.126-1nR Domestic Violence Program Assessment Referral form (Appendix N) and supporting documentation shall be submitted to the regional social work supervisor or designee.

(2) The regional social work supervisor or designee shall:

(a) Record the outcome of the assessment on the Domestic Violence Assessment Log and in the assessment dashboard section of OCMS; and

(b) Submit a memo to case management listing the incarcerated individuals who will be included in the next domestic violence group treatment program. This will ensure selected incarcerated individuals:

(i) Are not transferred out of the facility prior to the completion of their assigned group treatment program; and

(ii) Receive diminution credits for their participation in the domestic violence group treatment program.

(c) Return completed OPS.126-1nR Domestic Violence Program Assessment Referral form (Appendix N) to case management for placement in the

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Chapter 10 Release Planning Services

A. Social work release planning services are available to an incarcerated individual with special needs who is within 1 year of their release date. The purpose of providing release planning services is to help an incarcerated individual return to the community with tools and resources that will assist them in a successful reentry. Release planning services provide continuity of care, which increases the likelihood that these individuals will continue to receive social work services in the community.

B. Social work release planning services shall be provided to incarcerated individuals with special needs, such as:

(1) A serious mental illness diagnoses and accompanying functional limitation (see priority population list and criteria);

(2) A major medical diagnoses (e.g. dialysis, HIV, traumatic brain injury, cancer);

(3) A diagnosed intellectual disability;

(4) A physical disability (e.g. deaf, blind, individual in a wheelchair);

(5) Lengthy sentence(s) (20 years or more); and

(6) Those who are 65 years of age or older or especially frail.

C. Referrals for release planning services may come from any department or by self-referral. All referrals shall be sent to the regional social work supervisor, or designee for review.

D. The regional social work supervisor, or designee shall:

(1) Regularly review the 12-24 Month Release List to identify all qualifying incarcerated individuals receiving release planning services;

(2) Screen all referrals using the electronic health record, OCMS, and consultation with other departments to determine potential eligibility; and

(3) After initial screening, if an incarcerated individual appears to be eligible, assign the case to a social worker for a formal in person eligibility assessment using OPS.126-1pR Social Work Release Planning Assessment form (Appendix P).

E. The assigned social worker shall:

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(1) Conduct in person eligibility assessment with the incarcerated individual using OPS.126-1pR Social Work Release Planning Assessment form (Appendix P);

(2) Obtain the required signature from the incarcerated individual on OPS.126-1aR General Informed Consent for Social Work Services form (Appendix A). If the incarcerated individual refuses to participate in release planning services they shall be requested to sign off on this form and will not be assigned for further release planning services; and

(3) Return OPS.126-1pR Social Work Release Planning Assessment form (Appendix P) with final recommendation to the regional social work supervisor or designee services.

F. If an incarcerated individual is determined to be eligible for social work release planning services, the regional social work supervisor, or designee shall:

(1) Assign a social worker for release planning services no more than 1 year prior to the case release date;

(2) Add the assignment to the Social Work Release Plan SharePoint site;

(3) Add an alert notification in OCMS;

(4) Complete the top section of OPS.126-1qR Social Work Release Planning Case Assignment and Face Sheet (Appendix Q); and

(5) Provide completed documentation to the assigned social worker to initiate the assignment of the case.

G. Upon receipt of the assignment, the assigned social worker shall:

(1) Create a file for each assigned release planning case in which all documentation shall be kept;

(2) Interview the incarcerated individual within 10 working days of assignment. If the interview is delayed, document justification within the incarcerated social work record;

(3) Obtain required signatures from the incarcerated individual on OPS.126.1aR General Informed Consent for Social Work Services form (Appendix A) and OPS.126.1rR Authorization to Release Information form (Appendix R); and

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(4) Obtain the required signature from the incarcerated individual on OPS.126-1aR General Informed Consent for Social Work Services form (Appendix A) if the incarcerated individual refuses to participate in release planning services.

H. The assigned social worker should meet with each release planning client at least once per month. Regular meetings will assist with building rapport and addressing issues that

(1) The incarcerated individual should be engaged in the process of preparing for release.

(2) Techniques such as motivational interviewing should be utilized to address attitude and behavior changes.

(3) Documentation of each face-to-face contact shall be made in the incarcerated of the incarcerated individual, such as phone calls shall be documented on OPS.126-1cR Social Work Progress Notes form (Appendix C) in the social work file.

(4) All…