ESBD_491035_1773175891545_576SM001 Addenda 2.pdf

TEXAS DEPARTMENT OF TRANSPORTATION

ENVIRONMENTAL AFFAIRS DIVISION

ADDENDUM No. 2

DATE: 3/10/2026

SUBJECT: REQUEST FOR PROPOSALS FOR STATEWIDE ENVIRONMENTAL PROJECTS -

STORMWATER SERVICES

SOLICITATION: 601CT0000005606

CHANGE TO PROPOSAL DUE DATE

The proposal submission deadline has been revised as follows:

• Original Proposal Due Date: March 20, 2026

• Revised Proposal Due Date: 12:00 noon, April 1, 2026

Proposals must be received via Bonfire no later than the revised deadline.

REOPENING OF QUESTIONS AND ANSWERS

The Questions and Answers (Q&A) period for this solicitation is hereby reopened. Additional questions will be accepted for a period of forty-eight (48) hours following issuance of this addendum.

All questions must be submitted via Bonfire. Responses will be posted via addendum. No further questions will be accepted after the close of the reopened Q&A period.

This Addendum is issued to modify the above-referenced solicitation. Except as specifically stated herein, all other terms and conditions of the solicitation remain unchanged.

ACKNOWLEDGEMENT

IN THE SUBMISSION OF THIS RESPONSE, RESPONDENT MUST ACKNOWLEDGE RECEIPT OF THIS

ADDENDUM; OTHERWISE, THIS RESPONSE MAY NOT BE GIVEN CONSIDERATION. RESPONDENT

MUST ACKNOWLEDGE RECEIPT BY ATTACHING THIS DOCUMENT VIA PDF TO YOUR PROPOSAL

COVER PAGE WHEN COMPLETING THE SUBMISSION FOR ATTACHMENT 1 IN BONFIRE.

SIGNED:

COMPANY AUTHORIZED SIGNATURE

COMPANY NAME

Preproposal Conference Notes Civil Rights Revised Subcontracting Plan Completion TxDOT Civil Rights has determined that subcontracting opportunities are probable under this contract.

Therefore, proposers are required to submit a HUB Subcontracting Plan (HSP) with their proposal.

Due to recent legislative changes affecting the HUB Program, no subcontracting goal has been established for this solicitation. However, failure to submit a completed HSP with the proposal will render the proposal non-responsive and subject to rejection without further evaluation.

Revised Subcontracting Plan Completion Section 1: Complete this section of the subcontracting plan, which is proposing firm’s contact information.

There is a requisition field in the section. The requisition field is the solicitation number or project ID.

Section 2: List subcontracting opportunities and express the percentage of participation in the appropriate column. Goals do not exist for this project.

Section 3: If all work is done in-house, then complete Section 3 for Self Performing Justification.

Section 4: This is where proposing firm’s signature is required. Proposers must submit a completed and signed HUB Subcontracting Plan (HSP) with their proposal. Failure to do so will result in disqualification.

Method A (Attachment A): Use Method A to identify subcontractors. A Method A form must be completed for each subcontracting opportunity identified in Section 2, including the subcontractor name, vendor identification number, and expected percentage of participation.

Summary Complete Sections 1-4. Identify subcontractors by using Method A, Attachment A Form, disregard the tiny print instructions and the yes and no boxes. TxDOT Civil Rights requires that firms identify subcontractors for the opportunities listed in Section 2. So, if there are 5 opportunities in Section 2, there should be 5 Method A, Attachment A Forms listing the subcontractor providing that service.

TxDOT is still tracking subcontractors; therefore, the subcontracting plan is mandatory. Failure to submit a signed subcontracting plan with relevant Method A, Attachment A Forms will result in immediate disqualification.

TxDOT encourages all consultants to submit a draft HUB Subcontracting Plan (HSP) for review no later than seven (7) calendar days prior to the proposal due date. With the proposal deadline extended to April 1, 2026, draft HSPs should be submitted no later than noon, March 25, 2026.

Preproposal Conference Questions/Response Question 1: The RFP states that a proposer may be on more than one proposal. Is this limited in any way or can a proposer be listed on multiple proposals as a sub-provider?

Response 1: There is no limitation on being a sub-provider. Firms can be listed on multiple proposals as a sub-provider.

Question 2: The RFP notes 3 awards. Are those anticipated to be awarded for geographic areas, or just any particular rhyme or reason to that?

Response 2: No, firms will be expected to provide services statewide.

Question 3: Page five of the RFP indicates that readability may be considered while scoring how well the information is presented. Is this referring to structure and organization of the proposal with respect to matching the information provided in the proposal? To the information requested in the RFP? Or is this referring to the collective syntax of the contents?

Response 3: It means to ensure that what ENV is asking for is what firms are providing. It also means, providing good grammar, without misspellings. Does the proposal clearly state what we need? If the proposal looks like it's been thrown together and evaluators have to hunt around to find direct responses, then firms will be scored on that.

Question 4: On the personnel, I guess the minimum and maximum number of projects on the on Attachment

B, Appendix-1, Personnel Qualifications - The min and maxes do not sync up with the min/maxes provided on the actual attachments 4,5,6,7 for the key personnel. The question is which one governs?

Response 4: The instructions for Attachment 4 Adobe pg 17 of 22 (document page 22 of 60) is deleted in its entirety and replaced with: Complete this form with the projects to demonstrate the Project Manager qualifications as listed in Appendix-1 of this RFP. 1.1.2. minimum is two verifiable projects; maximum is four verifiable projects. 1.1.3. minimum is two verifiable projects;

maximum is four verifiable projects. 1.1.4. minimum is one verifiable project; maximum is two verifiable projects. Proposers shall clearly indicate in the Project Number field the specific section for which each verifiable project is being submitted to satisfy the requirements. The minimum total number of verifiable projects to be submitted is five (5), and the maximum total number of verifiable projects to be submitted is ten (10). The same project may be submitted to satisfy the requirements of Sections 1.1.2 through 1.1.4, provided the project clearly demonstrates the applicable qualifications for each section under which it is submitted.

The instructions for Attachment 5 Adobe pg 18 of 22 (document page 23 of 60) is deleted in its entirety and replaced with: 1. Complete a form in the format below for the MS4 Environmental Technician qualifications as listed in Appendix-1 of this RFP. 2.1.1, minimum is two verifiable projects; maximum is four verifiable projects. 2.1.2. minimum is two verifiable projects;

maximum is four verifiable projects. 2.1.3. minimum is one verifiable project; maximum is two verifiable projects. Proposers shall clearly indicate in the Project Number field the specific section for which each verifiable project is being submitted to satisfy the requirements. The minimum total number of verifiable projects to be submitted is five (5), and the maximum total number of verifiable projects to be submitted is ten (10). The same project may be submitted to satisfy the requirements of Sections 2.1.1 through 2.1.3, provided the project clearly demonstrates the applicable qualifications for each section under which it is submitted.

1.1. The proposer can receive bonus points for projects:

• associated with transportation right-of-way.

• completed within the last ten calendar years.

The instructions for Attachment 6 Adobe pg 19 of 22 (document page 24 of 60) is deleted in its entirety and replaced with: 1. Complete a form in the format below for the CGP Environmental Technician qualifications as listed in Appendix-1 of this RFP. 2.2.1,minimum is one verifiable project; maximum is two verifiable projects. 2.2.2. minimum is one verifiable project; maximum is two verifiable projects. 2.2.3. minimum is one verifiable project; maximum is two verifiable projects. Proposers shall clearly indicate in the Project Number field the specific section for which each verifiable project is being submitted to satisfy the requirements. The minimum total number of verifiable projects to be submitted is three (3), and the maximum total number of verifiable projects to be submitted is six (6). The same project may be submitted to satisfy the requirements of Sections 2.2.1 through 2.2.3, provided the project clearly demonstrates the applicable qualifications for each section under which it is submitted.

1.1. The proposer can receive bonus points for projects:

• completed within the last five calendar years.

The instructions for Attachment 7 Adobe pg 20 of 22 (document page 25 of 60) is deleted in its entirety and replaced with: 1. Complete a form in the format below for the Senior GIS Analyst qualifications as listed in Appendix-1 of this RFP. 2.3.1, minimum is two verifiable projects;

maximum is three verifiable projects. 2.3.2. minimum is two verifiable projects; maximum is three verifiable projects. Proposers shall clearly indicate in the Project Number field the specific section for which each verifiable project is being submitted to satisfy the requirements. The minimum total number of verifiable projects to be submitted is four (4), and the maximum total number of verifiable projects to be submitted is six (6). The same project may be submitted to satisfy the requirements of Sections 2.3.1 through 2.3.2, provided the project clearly demonstrates the applicable qualifications for each section under which it is submitted.

1.1. The proposer can receive bonus points for projects:

• completed within the last five calendar years.

Attachment B, Appendix-1, Section 1.1.1 is deleted in its entirety and replaced with: 1.1.1 The Project Manager shall demonstrate they are an expert in the management and implementation of MS4 and Stormwater CGP compliance programs. The Project Manager shall demonstrate expertise in managing stormwater projects of significant scope or complexity through completion, as well as the ability to address complex regulatory and technical challenges in order to ensure compliance with of Sections 402 and/or 303 of the CWA, 30 TAC Section 213, or other statutes and regulations governing stormwater environmental standards.

Response 4: (continued) The minimum and maximum project requirements referenced in the draft Contract (Attachment 10) apply post-award and describe the expectations should a firm request to change personnel after contract execution.

Question 5: Same with the key personnel... in the past ENV has accepted, one person doing multiple roles. I would assume that with the categorization this time, is it still the case?

Response 5: Yes. For instance, if a person qualifies for Senior GIS Analyst and a CGP Environmental

Technician and have great qualifications, firms are allowed to present those people in both of those positions.

Question 6: RFP page 45 for PM. What is the max project TxDOT wishes be demonstrated for PM as this will be scored?

Response 6: See response 4.

Question 7: It says for PM and MS4 environmental technician, you've asked for two to four projects for two experience categories and one to two projects for the third. Does this mean that we should submit 4 total projects for each?

Response 7: See response 4.

Question 8: Is the five page limit for backup materials, a per project limit?

Response 8: Yes.

Question 9: Who are the incumbents on this contract now?

Response 9: Atkins, Terracon, and TRC. ENV contract information is kept up to date at Scientific services contracts - requests for proposal. On that page a schedule of TxDOT Environmental Affairs contracts can be found.

Question 10: Can ongoing projects be used or they all need to be completed projects?

Response 10: Completed projects.

Question 11: There does not appear to be any temporal limits to projects. Is that the case?

Response 11: Correct. For certain categories firms can receive bonus points for projects completed within the last 10 years, but there is no time limit on how old the project is.

Question 12: So for the PM, there is no time limit in there?

Response 12: No.

Bonfire Questions/Response HSP/HUB Related HUB Question 1: The Texas Comptroller announced on December 2, 2025, that the state’s Historically

Underutilized Business (HUB) program has been restructured under emergency rules and will now operate as VetHUB. As a result, we understand the former HUB program is no longer operating in its prior form. To ensure our proposal is responsive, please provide TxDOT’s direction for this solicitation:

a) Should we still submit the standard HUB HSP (and address the 26% goal)? If so, please advise how TxDOT wants this handled given we are unable to locate any currently certified “HUB” firms under the prior program structure.

b) If the HUB goal is not being tracked for this procurement, as stated in the Pre-RFP, what specifically should be provided in the HSP form (e.g., “N/A” entries with an explanatory narrative, subcontractor list only, outreach/good faith effort documentation, etc.)?

HUB Response 1: See Civil Rights Revised Subcontracting Plan Completion.

HUB Question 2: For purposes of evaluating HUB participation, will firms that previously qualified as

HUBs, but potentially no longer are considered HUBs or not VetHUB certified, be eligible to count toward the HUB Subcontracting Plan goals, particularly in cases where overall HUB goals are stated as not counting toward scoring? This is very confusing as to how the HSP should be completed. The Pre-Proposal conference stated this would be addressed. Will there be an extension to the deadline after an alleged addendum or clarification?

HUB Response 2: See Civil Rights Revised Subcontracting Plan Completion.

HUB Question 3: Given recent changes, travel schedules and availability challenges associated with

VetHUBs (and formerly certified HUB firms) listed in the CMBL, we had already reached to, would TxDOT consider additional flexibility or clarification regarding good-faith outreach documentation for this solicitation?

HUB Response 3: See Civil Rights Revised Subcontracting Plan Completion. A good faith effort and demonstration thereof (proof the respondent has contacted three HUBs and notified 2 trade organizations) is not necessary.

https://www.txdot.gov/business/scientific-services-contracts-rfp.html https://www.txdot.gov/business/scientific-services-contracts-rfp.html

RFP Related Question 1: For deliverables such as a SWMP, will TxDOT provide the report format, or can the contractor use their own report format that meets all requirements?

Response 1: The format of the deliverables will be decided per the needs of the work authorization. In some cases TxDOT will provide the required format, in some cases the contractor may be able to use another format as long as it meets requirements.

Question 2: What are TxDOT’s current GIS software requirements?

Response 2: ArcGIS 3.43

Question 3: Can the CGP Environmental Technician and Senior GIS Analyst be employed by a subprovider?

Response 3: Yes. The RFP does not require the CGP Environmental Technician or Senior GIS Analyst to be employed by the Proposer. These positions may be provided by a subprovider, provided all minimum qualifications and proposal requirements are met.

Final Statement ENV highly encourages all proposers to submit proposals early. And then remember any issues or questions or concerns related to the proposal submissions through Bonfire need to be addressed no later than 72 hours prior to the proposal due date. Contacts below are available for assistance Monday through Friday, 8:00am – 5:00pm CST. Patricia Matull, 512-993-7957, Patricia.Matull@txdot.gov or Samantha Serino, 512-884-7495, Samantha.Serino@txdot.gov

We highly encourage those submitting TxDOT projects as part of their submission to email requests to confirm/request dates, CSJs, approvals from other agencies, or all other unconfirmed information as soon as possible. All the criteria for each position for each project is extremely important.

mailto:Patricia.Matull@txdot.gov mailto:Samantha.Serino@txdot.gov