ESBD_491035_1771529517667_FINAL SM RFP.pdf

REQUEST FOR PROPOSALS

FOR

STATEWIDE ENVIRONMENTAL PROJECTS –

STORMWATER SERVICES

RFP No. 576SM001-5606 Solicitation No: 601CT0000005606

Proposal due date: Friday, March 20, 2026, 12:00 noon (Central Time in Austin, Texas)

Posting Date: Friday, February 20, 2026

DEFINITIONS/ACRONYMS

(Commonly used throughout the term of the contract)

1. ABL – Abilene District

2. ADA – Americans with Disabilities Act

3. AMA – Amarillo District

4. AOC – Area of Concern

5. AOTS – Advanced Outfall Tracking System. A web based tool that allows storage and retrieval of collected MS4 data. AOTS allows users to generate maps and reports for NPDES/TPDES permit requirements.

6. APE – Area of Potential Effect

7. ATL – Atlanta District

8. AUS – Austin District

9. AVN – Aviation Division

10. BMP – Best Management Practice

11. BMT – Beaumont District

12. BPM – Bridge Preventative Maintenance

13. BRP – Bacteria Reduction Plan

14. BRY – Bryan District

15. BST – Bacteria Source Tracking

16. BUS – Business highway

17. BWD – Brownwood District

18. CAD – computer-aided design

19. CADD – Computer-Aided Design and Drafting

20. CE – categorical exclusion

21. CESSWI – Certified Erosion, Sediment, and Stormwater Inspector

22. CFR – Code of Federal Regulations

23. CGP – Construction General Permit for Stormwater Discharges from Construction Sites (TXR150000)

24. CHS – Childress District

25. COC – Chain of Custody

26. CPESC – Certified Professional in Erosion and Sedimentation Control

27. CR- County Road

28. CRP – Corpus Christi District

29. CRPE – Contractor Responsible Person Environmental

30. CSJ – Control Section Job

31. CWA – Clean Water Act

32. DAL – Dallas District

33. Data Dictionary – A description of the features and attributes relevant to TxDOT MS4 outfall projects.

34. Department – Texas Department of Transportation (TxDOT) and/or the State of Texas.

35. DEQC – District Environmental Quality Coordination

36. District – One of the 25 geographical districts into which the TxDOT is divided.

37. Division – Environmental Affairs Division of TxDOT (ENV)

38. DMR – Discharge Monitoring Report

39. DOT – Department of Transportation

40. DWS – Dry Weather Screening

41. EA – environmental assessment

42. ECOS – TxDOT’s Environmental Compliance Oversight System

43. EIS – environmental impact statement

44. ELP – El Paso District

45. ENV – Environmental Affairs Division of TxDOT

46. EPA – Environmental Protection Agency

47. EPIC – Environmental Permits Issues and Commitments

48. ERM – Environmental Resource Management

49. External Regulated Outfall – A point source as defined by 40 CFR §122.2 at the point where a TxDOT municipal separate storm sewer discharges to surface waters in the state and does not include open conveyances connecting two municipal separate storm sewers, or pipes, tunnels, or other conveyances that connect segments of the same stream or other surface water in the state and are used to convey surface water in the state.

50. FAA – Federal Aviation Administration

51. FCP – Final Cost Proposal

52. FHWA – Federal Highway Administration

53. FM – Farm-to-Market

54. FONSI – finding of no significant impact

55. FR – frontage road

56. FTP – File Transfer Protocol

57. FTW – Fort Worth District

58. FY – Fiscal Year

59. GIS – Geographic Information Systems

60. GPS – Global Positioning System

61. GPS-SOP – A Standard Operating Procedure required by TxDOT for the operation of GPS equipment authorized by TxDOT for the purposes of collecting outfall data.

62. HOU – Houston District

63. HSP – HUB Subcontracting Plan

64. HUB – Historically Underutilized Business

65. IDDE – Illicit Discharge Detection and Elimination – Any discharge to a municipal separate storm sewer system that is not composed entirely of stormwater except: discharges pursuant to a NPDES or TPDES permit, discharges resulting from fire-fighting activities, and other allowable non-stormwater discharges identified by the TCEQ/EPA.

66. IH – Interstate Highway

67. I-Plan – Implementation Plan

68. IWB – Impaired Water Body

69. LBB – Lubbock District

70. LEP – Limited English Proficiency

71. LFK – Lufkin District

72. LiDAR – light detection and ranging

73. LP – Loop

74. LRD – Laredo District

75. MCM – Minimum Control Measure

76. MPN – Most Probable Number

77. mi – miles

78. ML – main lanes

79. MPR – monthly progress report

80. MS4 – Municipal Separate Storm Sewer System

81. MS4 Phase I – A large municipal separate storm sewer system which serves or is located in an incorporated place or county with a population of 100,000 or greater based on the applicable U.S.

Census, or as otherwise defined/designated by TCEQ or EPA.

82. MS4 Phase II – A small municipal separate storm sewer system located within an urbanized area as defined by the Bureau of the Census, or is located outside of a UA and which may be brought into the program on a case-by-case basis by the TCEQ.

83. NAPD – Notice of Application and Preliminary Decision

84. NBI – National Bridge Inventory

85. NELAC – National Environmental Laboratory Accreditation Conference

86. NEPA – National Environmental Policy Act

87. NHD – National Hydrography Dataset

88. NPDES – National Pollutant Discharge Elimination System

89. NTE – not to exceed

90. NTP – notice to proceed

91. ODA – Odessa District

92. OSHA – Occupational Safety and Health Administration

93. OTS – Outfall Tracking System

94. PAR (District) – Paris District

95. PHR – Pharr District

96. PM – Project Manager. The professional head of the Proposer’s staff and team. The person who serves as a point of contact for work performed under a contract and oversees scoping, scheduling, staffing, budgeting, work completion, and work quality

97. POC – Point of Contact

98. PPA – Pollution Prevention & Abatement Section

99. PPE – Personal Protective Equipment

100. Project – a distinct work product with a deliverable, under a work authorization, Notice to Proceed, or equivalent. A task on a work authorization is not considered as a separate project unless the project area and/or deliverable is different and distinct within the original work authorization.

101. Proposer – Any institution, firm, or individual submitting a proposal for this RFP. An institution, firm, or individual may submit a proposal on behalf of a partnership, joint venture, or other teaming arrangement in which the Proposer is the prime provider.

102. PS&E – plans, specifications, and estimate

103. QA/QC – Quality Assurance/Quality Control

104. RCB – reinforced concrete boxes

105. Relocated Outfall – An outfall that has been moved, extended, or undergone a similar modification such that the discharge point is greater than ten feet from its original location.

106. RFP – Request for Proposals

107. RM – ranch-to-market road

108. RME – Representative Monitoring Event

109. ROD – record of decision

110. ROE – Right of Entry

111. ROW – Right-of-Way

112. RPIC – remote pilot in command

113. RR – railroad

114. SAT – San Antonio District

115. SH – State Highway

116. SJT – San Angelo District

117. SL – state loop

118. SME – subject matter expert

119. SOP – Standard Operation Procedure

120. SOW – Scope of Work

121. SP – spur

122. STA – station

123. State – Texas Department of Transportation (TxDOT) and/or the State of Texas

124. Statewide Permit – TxDOT’s Individual Permit for the MS4 program. The Permit authorizes discharge from TxDOT’s regulated area throughout the state.

125. SWA – Supplemental Work Authorization

126. SWMP – Stormwater Management Program

127. SWP3 – Stormwater Pollution Prevention Plan

128. TAC – Texas Administrative Code

129. TCEQ – Texas Commission on Environmental Quality

130. TCP – traffic control plan

131. Team Member – Any institution, firm, or individual, including the Proposer, who is explicitly incorporated in the proposal to contribute staff or resources to perform work under specific work authorizations.

132. Technical Expert – An institution, firm, or individual awarded a contract for this RFP.

133. TMDL – Total Maximum Daily Load

134. TPDES – Texas Pollutant Discharge Elimination System

135. TPH – Total Petroleum Hydrocarbons

136. Transportation Activity – Any proposed project involving the development, design, construction, or maintenance of the state's intermodal transportation system.

137. TSS – Total Suspended Solids

138. TxDOT – Texas Department of Transportation

139. TYL – Tyler District

140. UA – Urbanized Area

141. UAS – Unmanned Aerial System

142. US- – United States Highway

143. USC – United States Code

144. WA – Work Authorization

145. WAC – Waco District

146. WFS – Wichita Falls District

147. WOUS – Waters of the United States

148. WWS – Wet Weather Screening

149. YKM – Yoakum District

Scientific IndefDelwWA Page 1 of 22 RFP 576SM001-5606

TxDOT ENVIRONMENTAL AFFAIRS DIVISION

STATEWIDE ENVIRONMENTAL PROJECTS – STORMWATER SERVICES

RFP Number: 576SM001-5606 Solic. No. 601CT0000005606 Issue Date: Friday, February 20, 2026

TxDOT’s Environmental Affairs Division will receive proposals until 12:00 noon, Friday, March 20, 2026 for Statewide Environmental Projects – Stormwater Services. TxDOT will award up to three indefinite deliverable contracts for no more than $500,000.00 each.

Prospective Proposers who have received this document must notify TxDOT of their interest in the RFP by submitting a Letter of Interest which must contain the RFP Number, Proposer’s name, point of contact, mailing address, voice and fax numbers, and an email address. Proposers who have not notified TxDOT of their interest waive all claims to redress if they submit proposals that receive reduced scores because the proposals do not incorporate or respond to clarifications or amendments to the RFP package. Letters of Interest must be submitted via Bonfire in Messages under Vendor Discussions.

A Pre-Proposal Conference (not mandatory) is scheduled from 10:00-11:00 AM on Tuesday, March 3, 2026.

The Pre-Proposal virtual meeting invite will be provided only upon receipt of an LOI being submitted. Throughout this solicitation process, all questions or requests for clarifications must be submitted via Bonfire. Prospective Proposers are highly encouraged to submit their questions and requests for clarifications early. The deadline to submit questions/clarification requests is 5:00 PM, Friday, March 6, 2026. Proposers may verify, edit, or add attendees to this conference by contacting:

Point of Contact: Summer Chandler Phone No.: (512) 416-2619 E-Mail: summer.chandler@txdot.gov

TxDOT encourages Proposers to utilize Texas Certified HUB vendors. Additional HSP guidelines may be found in Part IV of this RFP. Proposers may have HSP forms reviewed and conditionally approved prior to submission.

HSP forms must be submitted to the point of contact noted in this RFP. Proposers are encouraged to submit requests as early as possible, but no later seven calendar days prior to the proposal due date.

This RFP is divided into five major parts as follows:

Part I: General Information and Proposal Guidelines Part II: Evaluation Plan Part III: Proposal Submittal Part IV: HUB Subcontracting Plan Part V: Attachments to the RFP

This RFP is issued under rules governing procurement of scientific services and other services (43 TAC §9.80- 9.89). Contract award will be made on the basis of qualifications and costs. TxDOT reserves the right to hold discussions with qualified Proposers to obtain their best and final offers.

Because this RFP differs from previous solicitations, Prospective Proposers should familiarize themselves with the entire RFP package to maximize their potential award and successful performance, if awarded a contract.

https://txdot.bonfirehub.com/ mailto:summer.chandler@txdot.gov

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PART I

GENERAL INFORMATION AND PROPOSAL GUIDELINES

1. SCOPE

TxDOT Environmental Affairs Division is requesting proposals for indefinite deliverable, scientific services contracts for performing environmental stormwater services as required for transportation activities under state and federal statutes including Sections 402 and 303 of the Clean Water Act, 30 TAC, Chapter 213 and all related statutes and standards related to compliance with stormwater environmental rules and regulations. Services may include: outfall mapping and verification, performing field surveys including dry weather and wet weather outfall screening, Illicit Discharge Detection and Elimination (IDDE) inspections and screening, construction general permit (CGP) inspections, non-engineering spill prevention planning, field data collection, data post-processing, data evaluation, data reporting, producing reports, providing technical support, creating tools, templates, and manuals, conducting public notices, and providing assistance in support of TxDOT’s compliance with federal and state statutes and regulations related to compliance with and implementation of stormwater environmental standards and other tasks required in the NPDES or TPDES Permits. Additional services required to fulfill the State’s obligations and facilitate the State’s compliance with federal and state environmental stormwater requirements may also be requested under this contract.

2. BACKGROUND

The State will award multiple indefinite deliverable contracts. Services will be purchased with state funds and performed under work authorizations issued by the Environmental Affairs Division. Services may be required for projects statewide and will be performed on a cost reimbursement basis limited to a cap established in each work authorization.

3. STATEMENT OF WORK

This RFP describes the services that may be requested by TxDOT. Specifications for the work to be performed are contained in the contract attached to this RFP as Attachment B.

4. IMPORTANT DATES

Pre-Proposal Conference 10:00-11:00 AM, Tuesday, March 3, 2026 Deadline for Questions/Requests for Clarification 5:00 PM, Friday, March 6, 2026 Proposal Submission Date 12:00 noon, Friday, March 20, 2026 Notice of Award Upon approval of Division Director or designee Kickoff Meeting 14 calendar days or less after award of contract

5. ACCEPTANCE OF PROPOSAL

The State reserves the right to accept or reject any or all proposals or to waive any technicalities. Failure to comply with the requirements of this RFP will eliminate the proposal from further consideration. This RFP may be cancelled and any or all proposals may be rejected in whole or in part when it is in the best interest of the State.

6. AWARD SELECTION

The Proposers selected for the award will be chosen on the basis of the proposals deemed to provide the best value and greatest benefit for the State, not necessarily on the basis of lowest price.

7. PROPOSAL PREPARATION COSTS

The Proposer shall wholly absorb all costs incurred in the preparation and presentation of the proposal. All supporting documentation, reports, and/or manuals submitted with the proposal(s) will become the property of the State.

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8. CONTRACTUAL OBLIGATIONS

The selected Proposers will be considered as prime contractors and shall assume the total responsibility for the services described. Proposal contents of the selected Proposers shall be considered as contractual obligations.

Proposer shall assume a contractual obligation to the State to provide the services of all institutions, firms, or individuals named in the proposal as subproviders. Failure to meet obligations may result in cancellation of the contract.

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PART II

EVALUATION PLAN

1. PROPOSAL EVALUATION

Proposal evaluation will be based on two sets of criteria: the Proposer’s qualifications and the cost to the State for completing the services. Each of the criteria will be scored separately. Awards will be made to the top Proposers with the highest combined scores and deemed to be the best value to the State.

• 65% Qualifications and Experience of the Proposing Firm and Team

• 30% Cost to the State

• 5% PM Past Performance

A Proposer or team member may be listed as a team member on more than one proposal. A Proposer awarded a contract may serve as a subprovider on any of the remaining contracts.

2. MANDATORY REQUIREMENTS

The Proposer must demonstrate that they meet the following mandatory personnel requirements. The State reserves the right to audit Proposer and Technical Expert qualifications. Proposers not demonstrating that they meet the mandatory provider staffing requirements must be disqualified from consideration. If awarded a contract in accordance with this RFP, the Proposer cannot replace the Project Manager or other Key Personnel (MS4 Environmental Technician, Senior GIS Analyst, CGP Environmental Technician) in the contract without prior consent of the State. The State has to be satisfied that the new Project Manager or other substitute key personnel are qualified to provide the authorized services.

2.1 Proposer’s team shall include only one Project Manager. The Project Manager shall be employed by the

Proposer and not by a subprovider. The Proposer is disqualified if the proposed Project Manager does not meet minimum requirements.

2.2 Proposer’s team shall include a minimum of one MS4 Environmental Technician. The MS4 Environmental Technician shall be employed by the Proposer and not by a subprovider. Only one MS4 Environmental Technician will be scored in the evaluation criteria.

2.3 Proposer’s team shall include a minimum of one CGP Environmental Technician. Only one CGP Environmental Technician will be scored in the evaluation criteria.

2.4 Proposer’s team shall include a minimum of one Senior GIS Analyst. Only one Senior GIS Analyst will be scored in the evaluation criteria.

3. FIRM AND TEAM EXPERIENCE

Award will be based in part on the qualifications listed in Appendix-1 of this RFP. To meet the Proposer qualifications, Proposer must document its ability to perform the technical work identified in Attachment B.

4. VERIFICATION OF PROPOSER QUALIFICATIONS

At the State’s option, verification of Proposer qualifications may be conducted in any of the methods listed below:

4.1 Verification of successful completion and client satisfaction may be conducted via contact with the client representative listed for the project. It is the Proposer’s responsibility to provide information that clearly establishes to the Selection Committee the necessary qualifications and/or successful project completion.

4.2 Completion of projects by the key personnel may be verified by:

4.2.1 Verification of successful completion and client satisfaction via contact with the client contact representative listed for the project, and/or

4.2.2 Review of report, manual, training class materials, deliverables, or a statement from the client.

4.3 Projects that cannot be verified by one of the methods in this section will not be regarded as acceptable.

4.4 Proposers should not submit documentation for projects beyond the maximum requested. Additional projects that are submitted beyond the maximum number stated in team qualifications section will not be considered during the evaluation process.

4.5 The State reserves the right to limit verification of Proposer qualifications to the proposals with the highest overall scores. If verification shows that the overall score of the highest scoring proposals must be reduced below the overall scores of other proposals, then qualifications of the next highest proposal will

Scientific IndefDelwWA Page 5 of 22 RFP 576SM001-5606 be verified. The verification process will continue in like fashion until the State identifies the proposals for which verification does not reduce the overall score below that of all other proposals with verified or unverified qualifications.

5. TIE SCORES

In the event of a tie, the managing officer will break the tie using the following method:

5.1 The first tie breaker, if needed, will be references/past performances.

5.2 The second tie breaker, if needed, will be ability to meet department scheduling requirements.

5.3 If there is still a tie, the provider will be chose by random selection.

6. COST TO THE STATE

Cost to the State will be scored on the basis of the Proposer’s price schedule. Price will be scored from lowest to highest with the lowest price receiving the maximum score.

7. PM PAST PERFORMANCE

Proposers PM past performance will be based on evaluation information in PS-CAMS. Scoring criteria is outlined in the Attachment 7 Evaluation Matrices. No Evaluation Score Average (ESA) will be less than 20. If the prime’s project manager does not have a past performance score in PS-CAMS, the department will assign an ESA score of 3.5.

8. READABILITY

The evaluation team may consider the following while scoring;

• how well information is presented; and

• the ability to determine the adequacy of the response.

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PART III

PROPOSAL SUBMITTAL

1. PROPOSAL OUTLINE

Environmental Affairs has opted to only accept electronic proposals submitted via Bonfire. There are specific instructions to ensure that your proposal is received and considered; however, deviations from these instructions may be grounds for disqualification. Review the instructions completely. All issues, questions or concerns with proposal submissions must be addressed no later than 72 hours prior to proposal due date. Contacts below are available for assistance Monday through Friday, 8:00am – 5:00pm CST.

Samantha Serino, 512-884-7495, Samantha.Serino@txdot.gov Patricia Matull, 512-993-7957, Patricia.Matull@txdot.gov

Configurations within Bonfire will not allow you to submit a proposal if all required documents are not submitted as instructed. Failure to include all mandatory documents in the prescribed formats will result in rejection.

Altering or changing any substantive language in the attachments prior to submission of proposals may result in rejection of the proposal. The Proposer must use the formats provided in the attachments to this RFP for all documentation submitted. MS Word formats of these attachments are available for download from ESBD. The tables in later pages of this RFP are for informational purposes only. Proposers must use the downloadable files. Only requested information in the formats provided will be considered.

1.1 Proposal Cover Sheet. A signed cover sheet identifying each member of the Proposer team, including institutions, firms, and unaffiliated individuals (Attachment 1).

1.2 Team Commitment Letter. Team Commitment Letters from each subcontractor submitted in the proposal

(Attachment 2).

1.3 Firm and Team Experience (Attachment 3).

1.4 Project Manager Qualifications (Attachment 4).

1.5 MS4 Environmental Technician Qualifications (Attachment 5).

1.6 CGP Environmental Technician Qualifications (Attachment 6).

1.7 Senior GIS Analyst Qualifications (Attachment 7).

1.8 Price Schedule/Final Cost Proposal. Instructions for the price schedule are in Attachments 9 & E.

1.9 HUB Subcontracting Plan (HSP) Form. This form can be downloaded at the following internet link: See

Part IV – HUB Subcontracting Plan. HUB Subcontracting Plan Form

2. DELIVERY

The proposal must be signed and submitted via Bonfire. Proposals will be accepted until the deadline specified in this RFP. Consider submitting proposals early. Proposals received after the deadline will be rejected.

3. SUBMISSION INSTRUCTIONS

3.1 Proposers are highly encouraged to become familiar with Bonfire and FAQs

3.2 Register as a Vendor.

3.3 Once registration is complete, review all tutorials and instructions available in the links on the left of the screen.

3.4 Complete forms and qualifications outside of Bonfire, save as pdf files (specified file name in the footer of each document), and upload documents where instructed.

3.5 Complete the Bid Table in Bonfire.

3.6 Review the uploaded files for accuracy.

3.7 Submit the proposal. If there are any errors in the upload process, Bonfire will display an error message.

When all errors are corrected, submit again.

3.8 Bonfire will send a confirmation email to the Proposer’s registered email address.

mailto:Patricia.Matull@txdot.gov https://comptroller.texas.gov/purchasing/docs/hub-forms/hsp-allfms-2025.pdf https://txdot.bonfirehub.com/ https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub

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PART IV

HUB SUBCONTRACTING PLAN

The mission of the TxDOT HUB Program Office is to encourage the good faith effort of Historically Underutilized Businesses (HUB) in TxDOT contracts, through the administration and management of the HUB Program in accordance with Texas Government Code 2161 and Texas Administrative Code Title 34, Rule 20.10 – 20.28.

In accordance with Texas Government Code §2161.252, a proposal that does not contain a HUB Subcontracting Plan (HSP) is non-responsive and will be rejected without further evaluation. In addition, if the Department determines that the HSP was not developed in good faith, it will reject the proposal for failing to comply with material RFP specifications. The HUB Subcontracting Plan may be found on the Texas Comptroller of Public Accounts website at: https://comptroller.texas.gov/purchasing/docs/hub-forms/hsp-allfms-2025.pdf

1. INTRODUCTION

The Department is committed to promoting full and equal business opportunities for businesses in state contracting in accordance with the goals specified in the State of Texas Disparity Study. The Department encourages the use of Historically Underutilized Businesses (HUBs) through race, ethnic and gender-neutral means. Pursuant to Texas Government Code §2161.181 and §2161.182, and the Department’s HUB policy and rules, the Department is required to make a good faith effort to increase HUB participation in its contracts. The Department may accomplish the goal of increased HUB participation by contracting directly with HUBs or indirectly through subcontracting opportunities.

2. DEPARTMENT’S ADMINISTRATIVE RULES

The Department has adopted the CPA’s HUB rules as its own. The Department’s HUB rules are located in Title 43, Part 1, Chapter 9, Subchapter L of the TAC, and the CPA rules are located in Title 34, Part 1, Chapter 20, Subchapter B. If there are any discrepancies between the Department’s administrative rules and this RFP, the rules shall take priority.

3. HUB PARTICIPATION GOAL

The CPA has established statewide HUB participation goals for different categories of contracts in past five (5) years. In order to meet or exceed the HUB participation goals, the Department encourages outreach to certified HUBs. Contractors shall make a good faith effort to include certified HUBs in the procurement process. This contract is classified as an other services contract under the CPA rule, and therefore has a HUB Annual Procurement Utilization Goal of 26% per fiscal year.

4. REQUIRED HUB SUBCONTRACTING PLAN

In accordance with Government Code, Chapter 2161, Subchapter F, each state agency that considers entering into a contract with an expected value of $100,000 or more over the life of the contract (including any renewals) shall, before the agency solicits bids, proposals, offers, or other applicable expressions of interest, determine whether subcontracting opportunities are probable under the contract. In accordance with 34 T.A.C.

§20.14(a),(1),(C) of the HUB Rules. State agencies may determine that subcontracting is probable for only a subset of the work expected to be performed or the funds to be expended under the contract. If an agency determines that subcontracting is probable on only a portion of a contract, it shall document its reasons in writing for the procurement file. The Department has determined that subcontracting opportunities are probable for this RFP. As a result, the respondent must submit an HSP with its proposal. The HSP is required whether a respondent intends to subcontract or not. In the HSP, a respondent must indicate whether it is a Texas certified HUB. Being a certified HUB does not exempt a respondent from completing the HSP requirement. The Department shall review the documentation submitted by the respondent to determine if a good faith effort has been made, in accordance with solicitation and HSP requirements. During the good faith effort evaluation, the Department may, at its discretion, allow clarifications or enhancements to information submitted with the HSP.

If the Department determines that the respondent’s HSP was not developed in good faith, the HSP will be considered non-responsive and will be rejected as a material failure to comply with the advertised specifications.

http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2161.htm#2161.252 https://comptroller.texas.gov/purchasing/docs/hub-forms/hsp-allfms-2025.pdf http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2161.htm#2161.181 http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2161.htm#2161.182 http://texreg.sos.state.tx.us/public/readtac$ext.ViewTAC?tac_view=5&ti=43&pt=1&ch=9&sch=L&rl=Y http://texreg.sos.state.tx.us/public/readtac$ext.ViewTAC?tac_view=5&ti=43&pt=1&ch=9&sch=L&rl=Y http://texreg.sos.state.tx.us/public/readtac$ext.ViewTAC?tac_view=5&ti=34&pt=1&ch=20&sch=B&rl=Y http://texreg.sos.state.tx.us/public/readtac$ext.ViewTAC?tac_view=5&ti=34&pt=1&ch=20&sch=B&rl=Y

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The reasons for rejection shall be recorded in the procurement file.

5. CPA’S CENTRALIZED MASTER BIDDERS LIST

Respondents may search for HUB subcontractors in the CPA’s Centralized Master Bidders List (CMBL)/HUB Directory. For this procurement, the Department has identified the following class and item codes for potential subcontracting opportunities:

NIGP Class/Item Code:

918-32 Consulting Services (Not otherwise classified) 918-43 Environmental Consulting 926-42 Environmental Services (Not otherwise classified)

Respondents are not required to use, nor limited to using, the class and item codes identified above, and may identify other areas for subcontracting. The State does not endorse, recommend nor attest to the capabilities of any company or individual listed on the CPA’s CMBL. The list of certified HUBs is subject to change, so respondents are encouraged to refer to the CMBL often to find the most current listing of HUBs.

6. HUB SUBCONTRACTING PROCEDURES

If a Respondent Intends to Subcontract An HSP must demonstrate that the respondent made a good faith effort to comply with the State’s HUB policies and procedures. The following subparts outline the items that the State will review in determining whether an HSP meets the good faith effort standard. A respondent that intends to subcontract must complete the HSP to document its good faith efforts.

6.1 Identify Subcontracting Areas and Divide Them into Reasonable Lots A respondent should first identify each area of the contract work it intends to subcontract. Then, to maximize HUB participation, it should divide the contract work into reasonable lots or portions, to the extent consistent with prudent industry practices.

6.2 Notify Potential HUB Subcontractors

The HSP must demonstrate that the respondent made a good faith effort to subcontract with HUBs. The respondent’s good faith efforts shall be shown through utilization of all methods in conformance with the development and submission of the HSP and by complying with the following steps:

6.2.1 Divide the contract work into reasonable lots or portions to the extent consistent with prudent industry practices. The respondent must determine which portions of work, including goods and services, will be subcontracted.

6.2.2 Use the appropriate method(s) to demonstrate good faith effort. The respondent can use either method(s) 1, 2, 3, or 4.

6.3 Methods to Demonstrate Good Faith Efforts

6.3.1 Method 1: Respondent Intends to Subcontract with only HUBs:

The respondent must identify in the HSP the HUBs that will be utilized and submit written documentation that confirms 100% of all available subcontracting opportunities will be performed by one or more HUBs;

or,

6.3.2 Method 2: Respondent Intends to Subcontract with HUBs and Non-HUBs (Meet or Exceed the Goal): The respondent must identify in the HSP and submit written documentation that one or more HUB subcontractors will be utilized; and that the aggregate expected percentage of subcontracts with HUBs will meet or exceed the goal specified in this solicitation. When utilizing this method, only HUB subcontractors that has existing contracts with the respondent for five years or less may be used to comply with the good faith effort requirements. When the aggregate expected percentage of subcontracts with HUBs meets or exceeds the goal specified in this solicitation, respondents may also use non-HUB subcontractors; or, https://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp https://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp

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6.3.3 Method 3: Respondent Intends to Subcontract with HUBs and Non-HUBs (Does Not Meet or Exceed the Goal). The respondent must identify in the HSP and submit documentation regarding both of the following requirements:

• Written notification to minority or women trade organizations or development centers to assist in identifying potential HUBs of the subcontracting opportunities the respondent intends to subcontract.

Respondents must give minority or women trade organizations or development centers at least seven

(7) working days prior to submission of the respondent's response for dissemination of the subcontracting opportunities to their members. A list of minority and women trade organizations is located on the CPA’s website under the Minority and Women Organization link.

• Written notification to at least three (3) HUB businesses of the subcontracting opportunities that the respondent intends to subcontract. The written notice must be sent to potential HUB subcontractors prior to submitting proposals and must include:

a description of the scope of work to be subcontracted, information regarding the location to review project plans or specifications, information about bonding and insurance requirements, required qualifications and other contract requirements, and a description of how the subcontractor can contact the respondent.

Respondents must give potential HUB subcontractors a reasonable amount of time to respond to the notice, at least seven (7) working days prior to submission of the respondent's response unless circumstances require a different time period, which is determined by the agency and documented in the contract file; Respondents must also use the CMBL, the HUB Directory, and Internet resources when searching for HUB subcontractors. Respondents may rely on the services of contractor groups; local, state and federal business assistance offices; and other organizations that provide assistance in identifying qualified applicants for the HUB program.

6.3.4 Method 4: Respondent Does Not Intend to Subcontract

When the respondent plans to complete all contract requirements with its own equipment, supplies, materials and/or employees, it is still required to complete an HSP. The respondent must complete the “Self-Performance Justification” portion of the HSP, and attest that it does not intend to subcontract for any goods or services, including the class and item codes identified in Section 5. In addition, the respondent must identify the sections of the proposal that describe how it will complete the Scope of Work using its own resources or provide a statement explaining how it will complete the Scope of Work using its own resources. The respondent must agree to comply with the following if requested by the State:

• provide evidence of sufficient respondent staffing to meet the RFP requirements,

• provide monthly payroll records showing the respondent staff fully dedicated to the contract,

• allow the State to conduct an onsite review of company headquarters or work site where services are to be performed, and,

• provide documentation proving employment of qualified personnel holding the necessary licenses and certificates required to perform the Scope of Work.

6.4 Written Justification of the Selection Process. The State will make a determination if a good faith effort was made by the respondent in the development of the required HSP. One or more of the methods identified in the previous sections may be applicable to the respondent’s good faith efforts in developing and submission of the HSP. The State may require the respondent to submit additional documentation explaining how the respondent made a good faith effort in accordance with the solicitation. A respondent must provide written justification of its selection process if it chooses a non-HUB subcontractor. The justification should demonstrate that the respondent negotiated in good faith with qualified HUB bidders, and did not reject qualified HUBs who were the best value responsive bidders.

https://comptroller.texas.gov/purchasing/vendor/hub/resources.php

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7. POST-AWARD HSP REQUIREMENTS

The HSP shall be reviewed and evaluated prior to contract award and, if accepted, the finalized HSP will become part of the contract with the successful respondent(s). After contract award, the State will coordinate a post-award meeting with the successful respondent to discuss HSP reporting requirements. The contractor must maintain business records documenting compliance with the HSP, and must submit monthly subcontract reports to the State by completing the HUB Subcontracting Plan and Progress Compliance Forms (PAR). This monthly report is required as a condition for payment to report to the agency the identity and the amount paid to all subcontractors. As a condition of award the Contractor is required to send notification to all selected subcontractors as identified in the accepted/approved HSP. In addition, a copy of the notification must be provided to the agency’s Contract Manager and/or HUB Program Office within 10 days of the contract award.

During the term of the contract, if the parties in the contract amend the contract to include a change to the scope of work or add additional funding, the State will evaluate to determine the probability of additional subcontracting opportunities. When applicable, the Contractor must submit an HSP change request for the State’s review. The requirements for an HSP change request will be covered in the post-award meeting. When making a change to an HSP, the Contractor will obtain prior written approval from the State before making any changes to the HSP.

Proposed changes must comply with the HUB Program good faith effort requirements relating to the development and submission of a HSP. If the contractor decides to subcontract any part of the contract after the award, it must follow the good faith effort procedures outlined in Section 6 of this section (e.g., divide work into reasonable lots, notify at least three (3) vendors per subcontracted area, provide written justification of the selection process, or participate in the Mentor Protégé Program). For this reason, the State encourages respondents to identify, as part of their HSP, multiple subcontractors who are able to perform the work in each area the respondent plans to subcontract. Selecting additional subcontractors may help the selected contractor make changes to its original HSP, when needed, and will allow the State to approve any necessary changes expeditiously. Failure to meet the HSP and post-award requirements will constitute a breach of contract, and will be subject to remedial actions. The State may also report noncompliance to the CPA in accordance with the provisions of the Vendor Performance and Debarment Program (see 34 T.A.C. §20.108 relating to Debarment) and (see 34 T.A.C. §20.586 relating to Procedures for Investigations and Debarment).

http://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=34&pt=1&ch=20&rl=108 https://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=34&pt=1&ch=20&rl=586

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PART V

ATTACHMENTS TO THE RFP

Attachment 1 Proposal Cover Sheet Attachment 2 Team Commitment Letter Attachment 3 Firm and Team Experience Attachment 4 Project Manager Qualifications Attachment 5 MS4 Environmental Technician Qualifications Attachment 6 CGP Environmental Technician Qualifications Attachment 7 Senior GIS Analyst Qualifications Attachment 8 Evaluation Matrices Attachment 9 Final Cost Proposal Attachment 10 Contract (for informational purposes only)

INSTRUCTIONS FOR ATTACHMENTS 3-7

1. Attachments provided in ESBD must be used when submitting a response to RFP in Bonfire.

2. All positions shall exhibit knowledge pertaining to TxDOT standards specific to this RFP.

3. The table provided for each project must be in 12-point Arial, Franklin Gothic Book, Tahoma, or

Helvetica Font. All fields in all tables must be completed.

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ATTACHMENT 1

PROPOSAL COVER SHEET

(Printed on Proposer’s letterhead)

RFP # 576SM001-5606, Statewide Environmental Projects – Stormwater Services

Proposing Firm, Institution, or Individual

Proposer __________________________________________

Address __________________________________________ Telephone __________________________________________

E-mail __________________________________________

Proposer’s Project Manager

Name __________________________________________

Title __________________________________________

Subproviders for this Proposal (use additional pages, if necessary). Enter “N/A” if no subprovider is proposed.

Subprovider Service(s) to Be Provided

% of Work Address

By signing this Proposal Cover Sheet, the Proposer’s representative agrees that the Project Manager named in the proposal are currently employed by the proposing firm, that if awarded a contract pursuant to this RFP, the Project Manager will be managing the work conducted under the contract, and that the Project Manager and key staff may not be replaced without prior written consent of the State. The Proposer’s representative certifies that they have qualified staff to fill the positions listed in this RFP and contract, and that the Proposer (1) agrees to the teaming arrangement of all subproviders, (2) is aware of and agrees to the specified rate structure, and (3) is aware of and agrees to the terms of the proposed contract. The Proposer’s representative also agrees that the Proposer, Proposer’s staff, and Proposer’s subproviders (team members of the proposing firm, if applicable) have no financial, personal, or business-related conflict of interest in conducting statewide scientific services for the State of Texas.

Proposer’s Representative’s Signature Date

Proposer’s Representative’s Printed Name and Title

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ATTACHMENT 2

TEAM COMMITMENT LETTER

INSTRUCTIONS

The following format must be printed on team member’s letterhead. It must be signed by an individual empowered to execute contracts for the team member. This team commitment letter must be submitted in the proposal utilizing the format requested below.

Date

Texas Department of Transportation Environmental Affairs Division 125 East 11th Street Austin, TX 78701

Ms. Summer Chandler, This letter is to certify that we as a subprovider (team member) of the prime Proposer have no conflict of interest and have agreed to provide the staff and services named in the accompanying proposal by (Proposer) for Statewide Environmental Projects – Stormwater Services. If awarded a contract, we (1) agree to the teaming arrangement with the Proposer, (2) are aware of, and agree to abide by, the specified rates structure, and (3) are aware of and agree to the terms of the proposed contract contained in the proposal. We further agree that we have no financial, personal, or business-related conflict of interest in conducting statewide scientific services for the State of Texas.

Sincerely, (Authorized Signatory for Team Member)

Subprovider Signature Date

Printed Name and Title

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ATTACHMENT 3

FIRM AND TEAM EXPERIENCE

INSTRUCTIONS:

1. Firm and Team Experience The State requests a response to each of the numbered sections listed below, following the project minimum and maximum limitations. Preferred project experience includes multiple technical areas listed in the previous paragraphs and that demonstrates any of the following abilities: communicated well with internal and external clients; managed multiple priorities; and/or resolved complex regulatory and/or technical challenges.

1.1 The Proposer shall demonstrate the successful completion of field surveys and sampling activities required by a TPDES/NPDES MS4 permit. Field surveys and activities include TPDES/NPDES MS4 Outfall Mapping projects, IDDE programs, including the successful collection and analysis of GIS outfall and/or IDDE data, and/or RME, IDDE sampling, or similar sampling events. The Proposer shall demonstrate expert knowledge of GIS. The Proposer must demonstrate the successful end result for each demonstrated project. Projects must utilize industry standard GIS tools for collection of outfall data.

Projects associated with MS4 Outfall Mapping and IDDE within a transportation ROW are preferred.

Minimum is two projects. Maximum is four projects.

1.2 The Proposer shall demonstrate the successful support of a TPDES/NPDES MS4 permit, for example preparing the permit application, authoring a SWMP, updating a SWMP, providing SWMP support as part of an MS4 permit renewal process, addressing regulatory agency comments, negotiating permit conditions, managing the public comment and stakeholder process, and completing the MS4 annual report. Minimum is two projects. Maximum is four projects.

1.3 The Proposer shall demonstrate the successful completion of projects associated with compliance with a TPDES/NPDES CGP. The Proposer shall demonstrate the ability to evaluate and inspect stormwater erosion and sediment controls on construction sites and the ability to develop a SWP3, CGP stormwater training materials, CGP reports, or other resources to facilitate compliance with the CGP. Minimum is two projects. Maximum is four projects.

1.4 The Proposer shall demonstrate the successful completion of TMDL and/or impaired water body projects, such as I-Plan development, stakeholder participation, data analysis/modeling and recommendations, and/or waste load allocation development. Minimum is one project. Maximum is two projects.

1.5 For 1.1 through 1.4 the proposer can receive bonus points for projects:

• associated with transportation right-of-way. Maximum is four projects.

• completed within the last ten calendar years. Maximum is four projects.

2. Complete a form in the format below for the Firm and Team Experience. Identify relevant Sections 1.1 through 1.4 and Project # for each project submitted. For (Sections 1.1-1.3), minimum is two verifiable projects;

maximum is four verifiable projects. Section 1.4 has no minimum project limit, and a maximum of two verifiable projects.

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ATTACHMENT 3

FIRM AND TEAM EXPERIENCE

Project Experience (repeat this section as needed) Appendix-1 Section # Project # Project Name Project Location Total Cost Project Start Date Project End Date Project Approval Date (if applicable) Team member (Company name, team member name, and identify if key personnel) performing project.

Team’s role in the project.

Client Name Client Contact Name Contact Phone Number Contract or Work Authorization # (For TxDOT projects only) Proposer is encouraged to attach backup materials (maximum five pages) to support verification for each project (excerpts from reports, manuals, or training classes, screenshots from applications or videos, introduction/executive summary or table of contents, deliverables, statement from the client, etc.). Do not provide the entire document. Descriptive information which supports the project is preferred.

Provide a brief description of the above project. Be specific in purpose, need, and final deliverables or products (not to exceed 100 words).

Provide a brief description of the work performed by the team members on the above project. Be specific on the tasks performed by each team member involved to produce the final deliverables or products (not to exceed 200 words).

Provide a brief description of how the above project provided an improvement to the client’s processes or improved compliance with permit requirements. Highlight any innovative practices (not to exceed 100 words).

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ATTACHMENT 4

PROJECT MANAGER QUALIFICATIONS

1. Complete a form in the format below with the Project Manager qualifications as listed in Appendix-1 of this RFP. A resume for the Project Manager position may be attached for additional information but shall not be a substitution for the completion of this form. Only one person shall be proposed as a Project Manager.

1.1. The proposer can receive bonus points for projects:

• associated with transportation right-of-way.

• completed within the last ten calendar years.

NAME Current Employer

EDUCATION

Degree/Major University Date Degree/Major University Date

WORK EXPERIENCE

Number of years of stormwater experience _____ Identify each employer and dates of service for each year identified for stormwater experience listed above.

Employer _______________________ Dates of Service ___________________ Employer _______________________ Dates of Service ___________________ Employer _______________________ Dates of Service ___________________ Employer _______________________ Dates of Service ___________________

Provide a brief description of stormwater work experience (150 words or less).

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ATTACHMENT 4

PROJECT MANAGER QUALIFICATIONS

INSTRUCTIONS

Complete this form with the projects to demonstrate the Project Manager qualifications as listed in Appendix-1 of this RFP. Minimum is two verifiable projects. Maximum is four verifiable projects.

PROJECT EXPERIENCE (repeat this section for each project) Project Number Project Name Project…