ESBD_474660_1768501789909_Attachment B - Preproposal Conference Presentation.pdf

HUB SUB-

CONTRACTING

PLAN OVERVIEW

PRE-BID CONFERENCE

KEY NOTES - HUB SUBCONTRACTING PLAN (HSP)

* HSP COURTESY REVIEW DEADLINE IS FRIDAY, JANUARY 16, 2026, 5:00 P.M CST. HIGHLY ENCOURAGED IF THERE ARE

ANY QUESTIONS.

* TWC HUB SUBCONTRACTING GOAL IS 8.23% FOR ALL SPECIAL TRADE CONTRACTS

* ALL PROPOSERS MUST SUBMIT AN HSP WITH THEIR PROPOSAL

* IT IS A PASS/FAIL ELEMENT, A PROPOSER THAT DOES NOT INCLUDE AN HSP WILL BE REJECTED

AND WILL NOT BE EVALUATED.

* IT’S A WIN-WIN! FOR THE AGENCY, THE PRIME VENDOR AND THE HUB VENDORS

TO MEET OR EXCEED THE SET GOAL

COMPLETING THE HUB

SUBCONTRACTING

PLAN (HSP)

HSP - QUICK CHECK LIST

• DETERMINATION OF GOOD FAITH METHOD (GFE)

• IDENTIFIES SECTIONS NEEDED TO BE COMPLETED

• RESPONDENT’S SUBCONTRACTING INTENTIONS

METHOD A-COMPLETING THE HSP

*Method A - Prime Vendor

• Utilize only VetHUB subcontractors or aggregate percentage of the contract to be performed, and will meet or exceed the agency goal, 8.23%

• Texas VetHUB vendors must have an active (A) certification on the date the solicitation is due. If the vendor’s VetHUB certification expires before the solicitation due date the HSP will be rejected as a failure to comply with the Good Faith Effort (GFE)

• Affirmation must be signed and dated by the responsible respondent.

METHOD B- COMPLETING THE HSP

* Method B –Prime Vendor

* Must notify at least three (3) Texas VetHUB certified vendors for each service/goods sub-contracted;

* Submit notification to VetHUB vendors and two (2) trade and/or development centers at least nine (9) days prior to submitting your response;

• The date of notification to the HUB vendors and two trade/development centers does not count in the 7-day notification period as set forth in the HSP.

* Submit supporting documentation (i.e., email, fax, certified mail) demonstrating good faith effort to notify Texas HUBs.

* Texas VetHUB vendors must have an active (A) certification on the date the solicitation is due. If the vendor’s VetHUB certification expires before the solicitation due date the HSP will be rejected as a failure to comply with the Good Faith Effort (GFE).

* Provide Justification for selection of a Non-VetHUB vendor(s)

REMINDERS AND USEFUL INFORMATION _COMPLETING THE

HUB SUBCONTRACTING PLAN (HSP)

Method B

* Locate a list of HUB subcontractors on the Centralized Master Bidders List (CMBL) at the CPA website https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do.

* Texas HUB vendors must have active (A) certification on date the solicitation is due.

* Identify all sub-contractors intended for the project

• Provide the contractor VID#/TIN#; Approximate dollar amount; and the percentage the amount represents for each subcontractor utilized

• Trade organizations and development centers may be found Texas Comptrollers website http://www.window.state.tx.us/procurement/prog/hub/mwb-links-1 . A list of trade and developments organizations is attached to the HSP form. You are not limited to using these organizations on the list.

* Affirmation must be signed and dated by the responsible respondent. Failure to sign could disqualify the submittal.

https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do http://www.window.state.tx.us/procurement/prog/hub/mwb-links-1

SELF- PERFORMING _ COMPLETING THE HUB

SUBCONTRACTING PLAN (HSP)

* Self Performing is if you will not be sub-contracting any portion of the contract

* Section 3 Self Performing Justification:

• Must provide a thorough explanation of how you will be fulfilling all aspects of the contract.

• How you will utilize all of your own resources, i.e., equipment, supplies, material, and/or employees. You cannot claim self-performance for individuals that receive a 1099, unlike your employees who receive W2’s.

* Section – Affirmation must be signed and dated by the responsible respondent

PAR’S _PROGRESS ASSESSMENT REPORT & OTHER

REMINDERS

* By signing the affirmation:

• “Respondent understands if awarded any portion of the contract: The Prime Contractor must submit monthly compliance reports

(Progress Assessment Report (PAR) to the agency verifying its compliance with the HSP. PAR is required as a condition of payment along with the invoice. “

• Must be emailed to TWCHUBInfo@twc.texas.gov and is due before the 5th of each month.

* Modifications to the HSP after award –

• Respondent must contact TWC HUB department prior to making any modifications to the HSP. The HUB department must approve any modification before the vendor may act upon them. Failure to adhere to these requirements is a breach of contract and include a debarment from all state contracting!

* Questions on the HUB component please contact Patricia Campos or Sonya Thulin at the following:

TWCHUBINFO@twc.texas.gov https://twcgov.sharepoint.com/sites/BusOPS/pcs/procurement-services/Shared%20Documents/HUB/HUB_HSP/PRE%20BID%20CONFERENCE/TWCHUBInfo@twc.texas.gov mailto:TWCHUBinfo@twc.texas