Sol_DOL-ETA-17-R-00021_Amd_0006.pdf

(x)

DOL-ETA-17-R-00021

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Chicago IL 60640

ETA/OJC IL OCM ADMIN

ATTN: JEANNETT JACKMAN

Floor 6 230 S. Dearborn Street

US DEPARTMENT OF LABOR

ETA/OJC IL OCM ISSUE

Chicago IL 60640 Floor 6 230 S. Dearborn Street

US DEPARTMENT OF LABOR

10/19/20170006

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

12/22/2016

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This amendment is being issued to revise Section(s) L (Contract Type) and M (2D and 2E) and address Request for Clarification (RFQ).

Period of Performance: 02/01/2018 to 01/31/2023

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Jeannett W. Jackman

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

SOLICITATION NUMBER: ___________________ Cincinnati JCC and OA/CTS Combination RFP September 27, 2017

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR

RESPONDENTS

L.1 52.216-1 TYPE OF CONTRACT (Apr 1984)

The Government contemplates the award of a Firm-Fixed Price with Cost Reimbursable Not-to-Exceed (NTE) type contract resulting from this solicitation.

L.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (Feb

1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with the quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provisions by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at the following addresses:

http://farsite.hill.af.mil/

Federal Acquisition Regulation (48 CFR Chapter 1)

Solicitation Provisions

PROVISION

DATE

TITLE

52.215-1 (Jan 2004) Instructions to Offerors – Competitive

Acquisition 52.215-16 (Jun 2003) Facilities Capital Cost of Money

52.215-22 (Oct 2009) Limitations on Pass-Through Charges -

Identification of Subcontract Effort

52.215-23 (Oct 2009) Limitations on Pass-Through Charges

52.222-24 (Feb 1999) Pre-award On-site Equal Opportunity

Compliance Evaluation

52.222-46 (Feb 1993) Evaluation of Compensation for

Professional Employees

52.237-1 (Apr 1984) Site Visit

52.237-10 (Mar 2015) Identification of Uncompensated Overtime http://farsite.hill.af.mil/

SOLICITATION NUMBER: ___________________ Cincinnati JCC and OA/CTS Combination RFP September 27, 2017

L.3 52.233-2 SERVICE OF PROTEST (Sep 2006)

Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government

Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Jeannett Jackman

Contracting Officer

U.S. Department of Labor

Employment & Training Administration, Office of Contracts Management

Division of Job Corps Procurement

230 South Dearborn Street

Suite 1588

Chicago, Illinois 60604

Email: jackman.jeannett.w@dol.gov

312.596.5569

The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

L.4 COST OR PRICING DATA

In accordance with FAR Part 15.403-1, the Government anticipates that this solicitation will result in adequate price competition and therefore will not require offerors to submit Certified

Cost or Pricing Data. The offeror shall submit information other than cost and pricing data and supporting attachments prepared in the format outlined in Section J of this solicitation.

L.5 52.252-3 ALTERATIONS IN SOLICITATION (Apr 1984) (Fill-in)

As prescribed in 52.107(c), insert the following provision in solicitations in order to revise or supplement, as necessary, other parts of the solicitation that apply to the solicitation phase only, except for any provision authorized for use with a deviation. Include clear identification of what is being altered.

Portions of this solicitation are altered as follows:

______________(Fill In Any Alterations)__________

L.6 INSTRUCTIONS FOR PROPOSAL SUBMISSION (Fill-ins)

A. Standard Form 33 - Block 9 - Solicitation mailto:jackman.jeannett.w@dol.gov

SOLICITATION NUMBER: ___________________ Cincinnati JCC and OA/CTS Combination RFP September 27, 2017

Hand-carried and commercial carrier proposals must be delivered to the depository identified in

Block 9 prior to the time set forth in Block 9.

B. Disposition of Proposals

The successful offer will be kept with the contract and maintained in accordance with FAR

4.803-1. Likewise one copy of each unsuccessful offer will be kept until the contract is completed.

C. Pre-Proposal Conference

The Pre-Proposal Conference was held on February 7, 2017 at 9:00 a.m., at the Cincinnati Job

Corps Center located at 1409 Western Avenue, Cincinnati, Ohio 45214.

The Government will accept written questions from offerors during the conference; however, all answers to questions will be provided in an amendment to the solicitation only and not at the conference.

D. Site Visit

Not Applicable (N/A); see Pre-Proposal Conference date referenced above.

E. Exchanges and Communication Restrictions

Exchanges and communication with any Government personnel concerning this RFP other than the cognizant negotiator (Contracting Officer) named in Block 10 on SF 33, Face Page, may be considered a basis for disqualification (except during the pre-proposal conference, if applicable).

F. Signature Requirements; Proposal Preparation Costs

The SF 33 Face Page of this solicitation and all other documents requiring signature must be signed by an official authorized to bind the offeror. This solicitation does not commit the

Government to pay any costs incurred in the submission of proposals or for studies or designs for the preparation thereof, nor to contract for the article or services. The Contracting Officer is the only individual who can legally commit the Government to the expenditure of funds in connection with this procurement.

G. Reference Material

The Policy and Requirements Handbook can be downloaded from the Job Corps E-PRH web site at https://eprh.jobcorps.gov/Pages/Home.aspx. Copies of the Job Corps regulations are available at 20 CFR 670.

https://eprh.jobcorps.gov/Pages/Home.aspx

SOLICITATION NUMBER: ___________________ Cincinnati JCC and OA/CTS Combination RFP September 27, 2017

H. Proposal Format

Proposals submitted in response to this solicitation shall include a transmittal letter and the sections listed below. The transmittal letter shall identify the solicitation number, the name of the firm submitting the proposal, the proposal sections and any other materials that are attached. Relevant Experience may include Relevant Experience of operating a Job Corps

Center or other relevant experience operating an at-risk youth training or residential program;

demonstration of relationships with surrounding communities, employers, labor organizations, State boards, local boards, and applicable one-stop centers; demonstration of successfully connecting at-risk youth to the workforce, including providing academic and technical training;

and demonstration of sound financial controls.

All proposals shall be clearly labeled on the outside of the box or envelope referencing the response to the solicitation number. The offeror should annotate on the upper right hand corner of the outside of each section with the corporate name, section title, and “copy # of #.” For example, the first copy of a corporation’s technical approach would be labeled: “corporation –

Technical Approach, Copy 1 of 4,” in the upper right hand corner of the outside cover of that bound section.

Proposal Section Format Page Limitation Number of Copies

Technical

Approach Written

Center Only – 65 Pages

Four hard copies and 1 electronic version on USB flash drive.

Staff Resources Written 20 Pages

Four hard copies and 1 electronic version on USB flash drive.

Offeror’s Relevant

Experience Written

20 Pages flash drive.

Business

Management

Proposal

Written No limitation

SOLICITATION NUMBER: ___________________ Cincinnati JCC and OA/CTS Combination RFP September 27, 2017

OA/CTS Written 20 Pages

Four hard copies 1

Written sections of the proposal shall be formatted as follows:

a. Page Size:

8 ½ x 11” with at least 1” margins on all sides.

However, the organizational chart may exceed the 8½ to 11”. If the chart exceeds 8 ½ x 11, then the Government will consider it as one page.

b. Font Size:

12 point or larger.

Graphs and charts should include at least 10 point or larger font and must be legible.

c. Page Numbering:

Pages consecutively numbered within each section

d. Page Count:

Title pages, tables of contents, and section dividers not included in count; appendices, graphs and charts are included in the page count, unless otherwise specified.

e. Format:

Two-column format is allowable

Offerors are cautioned that they must not exceed the page limitations cited above. Any pages that exceed the page limitations cited above will not be read or considered in the evaluation. Please note, that the page limitation for the staff resources section excludes the staffing chart provided in accordance with Section J of this RFP, resumes, staff schedules, and position descriptions.

The Technical Approach, Relevant Experience, and Staff Resources narrative sections shall be bound separately; the Business Management Proposal section shall also be separately bound. All

SOLICITATION NUMBER: ___________________ Cincinnati JCC and OA/CTS Combination RFP September 27, 2017 proposal sections shall be submitted in accordance with the specifications listed above. The oral presentation section, if applicable, shall also be separately bound.

All of the proposal volumes shall be submitted both in hard copy as described above and on electronic media (USB flash drive), in PDF format). When submitting attachments J.1 and J.3 on USB flash drive, offerors shall use Microsoft Office Excel.

Unnecessarily elaborate proposals, brochures or other presentations beyond those sufficient to present a complete and effective response to this solicitation are not desired and may be construed as an indication of the Offeror’s lack of cost consciousness. Elaborate art work, letters of commendation, expensive paper and bindings, and expensive visual and other presentations are neither necessary nor sought. Additionally, copies of Job Corps provided materials, job descriptions for each position, copies of newsletters or magazines, copies of certificates or awards, are not needed.

Electronic Submission of Proposal

(a) By submission of a proposal on electronic media, the offeror must ensure that the submission is readable, in the format specified in the solicitation, and has been verified as free of computer viruses. Prior to any evaluation, the Government will check all files for viruses and ensure that all information is readable. In the event that any files are defective (unreadable), the Government may only evaluate the readable electronic files. Further, if defective (unreadable) media renders a significant deficiency in the offeror's proposal, the Government may consider the proposal incomplete and not consider such proposals for further evaluation.

(b) The offeror must ensure that:

(1) The electronic and paper copies of its proposal submitted in response to the solicitation are identical;

(2) It has verified that its electronic proposal is readable on the hardware and software operating system format specified below:

Standard DOL image: Windows 7, Adobe Acrobat, Microsoft Office 2010

(3) It has verified that the electronic proposals are free of computer viruses using standard commercial anti-virus software.

(c) A proposal that fails to conform to the requirements of paragraphs (a) and (b) above may be subject to interception or delay at Governmental electronic communications portals. This interception or delay may result in the proposal being lost, deleted, destroyed, or forwarded in such a manner that the proposal arrives at the target destination past the time and date of the deadline for submission established in the solicitation. In the event that a proposal is lost, deleted, or destroyed due to the offeror's failure to conform to the requirements of paragraphs (a) and (b) above, such proposal will be considered to have never been delivered to the Government. In the event that a proposal is delayed due to the offeror's failure to conform to the requirements of paragraphs (a) and (b) above, the

SOLICITATION NUMBER: ___________________ Cincinnati JCC and OA/CTS Combination RFP September 27, 2017 proposal will be treated as late in accordance with the provision of this solicitation entitled Late Submissions, Modifications, and Withdrawals of Proposals.

I. Organization of Proposals:

DOL will evaluate proposals in accordance with the evaluation factors outlined in L.7 Proposal

Content of this solicitation.

DOL will not require evaluators to search other proposal volumes for information, nor will DOL require its evaluators to search other sections within a volume. If information is not placed in the appropriate volume and tab, that section will be deemed “Unacceptable” and an offeror’s proposal may be removed from the competition. Therefore, the Offeror shall ensure that each proposal volume is complete in itself, well-written, and submitted in accordance with the instructions discussed herein. Each volume shall be written on a stand-alone basis. Cross-referencing within and across proposal volumes shall not be permitted. The DOL personnel must be able to evaluate each volume independent of the other volumes. Offerors must tab each specific factor, subfactors, and elements; and provide a clear and concise response or your proposal will be considered “Unacceptable” for that specific factor, subfactor, or element.

L.7 Proposal Content

Please be advised that the Technical Approach and Staff Resources sections of the offeror’s proposal shall be written so that the proposed innovative strategies and methods are in compliance with the Workforce Innovation and Opportunities Act of 2014 and in compliance with the PRH. To the extent that an offeror’s Technical Approach or Staff Resources deviates from a PRH requirement, the Offeror shall state the PRH requirement that is being deviated from and explain how the proposed approach accomplishes the same purpose and effect of the PRH requirement. Offerors shall also describe in specific detail the benefits of any deviation(s).

FACTOR 1 TECHNICAL APPROACH

Offerors shall thoroughly demonstrate how their proposal responds to the following subfactors:

SUBFACTOR 1A – Career Pathways: Offerors shall thoroughly demonstrate the career pathway programming activities that will be offered at the center and describe how the academics and career and technical education and training reflect State and local employment opportunities, including opportunities in in-demand industry sectors and occupations identified in PRH 3.13. The information provided in response to this subfactor must specifically include the following elements in order:

Element 1: Demonstrate how your proposed teaching and learning strategies appropriate to the content and the needs of the learner will be selected, including how the strategies will be used to develop employability and job readiness. Provide detailed examples.

Element 2: Demonstrate how your program design and delivery will prepare students for success in secondary and post-secondary options, including apprenticeship.

SOLICITATION NUMBER: ___________________ Cincinnati JCC and OA/CTS Combination RFP September 27, 2017

Element 3: Demonstrate your approach for integrating applied academics and contextualized learning. Provide detailed examples.

Element 4: Demonstrate your approach to how high school diploma and high school equivalency certificates that will be offered at the center. Provide detailed explanation on your proposed approach.

Element 5: Demonstrate how evidence-based, innovative strategies will be used to improve student outcomes.

SUBFACTOR 1B – Counseling, Placement, and Support: Offerors shall thoroughly demonstrate the counseling, placement, and support activities that will be offered at the center, including a description of the strategies and procedures the entity will use to prepare students for placement [include the following if CTS is included in “and to place graduates and former enrollees”] into unsubsidized employment or education leading to a recognized postsecondary credential upon completion of the program. The information provided in response to this subfactor must specifically include the following elements in order:

Element 1: Demonstrate the counseling and other support services students will receive to ensure successful program completion.

Element 2: Demonstrate the methods that will be used during the first 60 days a student is on center to assess and meet each student’s needs, and prepare them for successful transition into center life and their career training.

Element 3: Demonstrate the methods that will be used to help students select career pathways and develop a realistic employment plan based on required academic and career standards.

Element 4: Demonstrate the strategies that will be used to assess/ remediate job readiness and ensure students successfully transition into successful careers, in in-demand industry sectors or occupations or the Armed Forces, or enrollment in postsecondary education, including apprenticeship.

Element 5: Demonstrate your approaches to how the knowledge and skills required to benefit from instruction in academics and career technical training will be taught, including critical thinking, study skills, vocabulary, following multi-step instruction, and essential life skills such as financial literacy and driver’s education.

SUBFACTOR 1C – Established Relationships: Offerors shall thoroughly demonstrate the relationships that the entity has developed or will develop in the future with State boards, local boards, applicable one-stop centers, employers, labor organizations, State and local educational agencies, and the surrounding communities in which the center is located, in an effort to promote a comprehensive statewide workforce development system. The information provided in response to this subfactor must specifically include the following elements in order:

SOLICITATION NUMBER: ___________________ Cincinnati JCC and OA/CTS Combination RFP September 27, 2017

Element 1: Demonstrate your approach to how you will coordinate the activities carried out through the Job Corps center with activities carried out under the appropriate State plan and local plans.

Element 2: Demonstrate the employer/educational institution partnerships (high school and community college) that will be utilized to support career technical training and ensure that students acquire skills relevant to employment opportunities in the labor market where the Center’s students will be placed. This must include any use of Advanced Career

Training or Off-Center Training if offered by the center.

Element 3: Demonstrate you proposed work-based learning program, including providing

Career Technical Training-related on- and off-center work experiences in a safe and relevant setting.

Element 4: Demonstrate any partnerships that will be used to bring innovative approaches to the Job Corps center that have been demonstrated to be effective in helping students transition into successful careers, in in-demand industry sectors or occupations or the Armed

Forces, or enrollment in postsecondary education, including apprenticeship.

SUBFACTOR 1D – Maintenance of Sound Discipline: Offerors shall thoroughly demonstrate proposed strategies for implementing student standards of conduct for maintaining sound discipline, and for supporting successful program completion. The information provided in response to this subfactor must specifically include the following elements in order:

Element 1: Demonstrate the actions the offeror(s) will take or a model that the Offeror plans to use to prevent and address illegal or disruptive behavior in which youth sometimes engage (e.g. illegal drugs, assault and battery, sexual assault, theft, etc.).

Element 2: Demonstrate how your safety and security procedures and approaches will be tailored to the features of this center, including [this center is an open campus without fencing to control access; this campus is in a high crime area; or other examples].

Element 3: Demonstrate the systems and methods that will be utilized to develop a positive normative center culture and develop student self-management and independent living skills.

SUBFACTOR 1E – Facilities and Site Maintenance: Offerors shall thoroughly demonstrate the strategies and plans which will be utilized to support the development and maintenance of the site and facilities and to ensure those efforts provide a safe, healthy and secure living and learning environment, and support the delivery of quality Job Corps services.

SUBFACTOR 1F – Outreach: Offerors shall thoroughly demonstrate the strategies and approaches that will be utilized for Outreach.

SOLICITATION NUMBER: ___________________ Cincinnati JCC and OA/CTS Combination RFP September 27, 2017

Element 1: Offerors shall thoroughly demonstrate the relationships that the Offeror has developed or will develop in the future with state boards, local boards, applicable one-stop centers, employers, labor organizations, state and local education agencies, and the surrounding communities in an effort to promote a comprehensive workforce development system in the states the resultant contract will cover.

Element 2: Offerors shall thoroughly demonstrate the methods that will be used to promote a positive public image for the program?

Element 3: Offerors shall thoroughly demonstrate hoe their outreach and recruitment activities will be coordinated with related activities carried out under the state and local plans?

SUBFACTOR 1G – Admissions: Offerors shall thoroughly demonstrate the strategies and approaches that will be utilized for Admissions.

Element 1: Offerors shall thoroughly demonstrate how resources be organized and deployed to ensure effective coverage of the geographic area covered by the contract and to ensure the achievement of arrival goals? (List and justify the areas where you propose to have OA staff, the number of FTEs in each area and the number of arrivals planned from each area.)

Element 2: Offerors shall thoroughly demonstrate the specific techniques will be used to attract and recruit a contracted number of eligible, committed, and highly motivated applicants?

Element 3: Offerors shall thoroughly demonstrate the methods that will be used to help applicants select appropriate and realistic career pathways and provide them with the

Personal Career Development assistance.

Element 4: Offerors shall thoroughly demonstrate the strategies that will be utilized to adequately prepare applicants for center safety and security procedures, expectations for student behavior, Job Corps Zero Tolerance and drug testing policies.

SUBFACTOR 1H – Career Transition Services (CTS): Offerors shall thoroughly demonstrate the strategies and approaches that will be used for Career Transition Services.

Element 1: Offerors shall thoroughly demonstrate how resources be organized and deployed to ensure effective coverage of the geographic area covered by the resultant contract.

Element 2: Offerors shall thoroughly demonstrate counseling, remediation of shortcomings, placement, and other support activities that will be offered to graduates and former employees. Offerors shall include a description of the strategies and procedures the

Offeror will use to place them into unsubsidized employment in in-demand industry sectors

SOLICITATION NUMBER: ___________________ Cincinnati JCC and OA/CTS Combination RFP September 27, 2017 or occupations or the Armed Forces, or enrollment in postsecondary education, including apprenticeship.

Element 3: Offerors shall thoroughly demonstrate the methods that will be used to maintain contact with graduates and former enrollees throughout the post-center service period.

Element 4: Offerors shall thoroughly demonstrate the employer/education institution, and state/ local workforce partnership development that will be utilized to effectively help graduates and former enrollees to be placed in successful careers within in-demand industry sectors, occupations in the Armed Forces, enrollment in postsecondary education, or apprenticeships.

Element 5: Offerors shall thoroughly demonstrate CTS activities to be coordinated with related activities carried out under the state and local plans.

FACTOR 2 STAFF RESOURCES PROPOSAL (PRH Chapter 5)

The Staff Resources Proposal shall thoroughly demonstrate how the offeror’s proposal responds to the following subfactors. The page limitation for this section excludes: the staffing chart provided in accordance with Section J of this RFP, resumes, staff schedules, and position descriptions.

SUBFACTOR 2A – Organizational Chart: Provide a detailed organization chart covering all staff for the Center. Include any contracted or National Training Contractor staff with each, if applicable, and a completed Staffing Chart (Attachment J-4).

SUBFACTOR 2B – Schedules: Demonstrate Staff Schedules showing coverage of critical functions for residential living, career preparation, academic and career technical training, counseling and security, as well as a description of how this approach complies with the PRH.

SUBFACTOR 2C – Corporate Oversight: Demonstrate corporate services and support

(General and Administrative services) that will be provided to this contract. Describe the experience and specific areas of expertise of the corporate staff that will provide oversight.

SUBFACTOR 2D – Key Personnel: Key personnel for this requirement is/are the

Center Director

Offerors shall indicate whether the person being proposed as key personnel is currently being proposed for a center staff position on any other proposals. Offerors must notify the

Contracting Officer in writing of any change in the availability of proposed key personnel when the change in status occurs, at any point in the procurement process.

Element 1: Provide Resume and Position Description for proposed Center Director.

The resume shall include information on the nominee’s educational and training accomplishments, as well as past work and other relevant experience, including any special

SOLICITATION NUMBER: ___________________ Cincinnati JCC and OA/CTS Combination RFP September 27, 2017 accomplishments and skills. In addition to the resume, offerors shall provide a letter of commitment from the Center Director proposed to work on the contract.

SUBFACTOR 2E – Position Descriptions: Provide position descriptions for the following Personnel.

i. Deputy Center Director (if applicable)

ii. Administration Director/Manager

iii. Programs Director

iv. Training Managers (Academic and Career Technical Training)

v. Career Success Manager (Social Development Manager)

vi. Career Transition Specialist

vii. Admissions Counselor

viii. Project Director

SUBFACTOR 2F – Phase-In/Phase-Out Plans: Phase-In or Phase-Out plans shall include the period of time required for each action, staff requirements, and major steps to be accomplished during these periods. Costs associated with the phase-in in and phase-out plans shall be submitted as part of the Business Management Proposal.

The Government recognizes that if the incumbent contractor is not the successful Offeror, the successful Offeror will then assume responsibility over the Job Corps center operations. If so, the incoming contractor will have a phase-in period in which to become familiar with the presently operating center, as well as time to interview and hire staff necessary to operate the center. The successful Offeror will be required to take over complete operation of the center with the start of performance under the resultant contract. It is the Government’s intent that the phase-in period will begin no less than 30 days prior to that date. There will be only one operating contractor responsible for the center's operation at any given time. Phase-In preparations shall not cause any unreasonable interference with the departing contractor's operation. When the new contractor begins operations, the former contractor shall not cause any unreasonable interference with the new operator’s program.

FACTOR 3 RELEVANT EXPERIENCE

Offeror’s shall thoroughly demonstrate their Relevant Experience for this requirement and the specific results for the population served through the Offeror’s experience. Relevant

Experience is defined as, within the three (3) years preceding the submission of this proposal, and for at least one year in duration, the Offeror performed a contract sufficiently similar in size, scope and complexity. Size, scope, and complexity are defined as follows respectively: Size - dollar value and contract duration; scope - type of work; and complexity - performance challenges and risk.

Relevant Experience may include experience of operating a Job Corps center or other similar experience operating an at-risk youth training or residential program; demonstration of relationships with surrounding communities, employers, labor organizations, State

SOLICITATION NUMBER: ___________________ Cincinnati JCC and OA/CTS Combination RFP September 27, 2017 boards, local boards, and applicable one-stop centers; demonstration of successfully connecting at-risk youth to the workforce, including providing academic and technical training; and demonstration of sound financial controls. Offerors shall include any relevant experience regarding predecessor companies, key personnel who have related experience or subcontractors that will perform major or critical aspects of the requirement.

In the case of a joint venture or teaming arrangement, the Offeror shall provide information on the nature of the relationship including the ratio of work to be performed by each member. This information shall describe the relevant experience of the joint venture or team, as well as that of the team members. All firms shall also submit the following information for the prime and any subcontractors that will perform major or critical aspects of the requirement. If a firm and its major subcontractor does not have relevant experience information but its predecessor company(s) and/or key personnel do, then such information shall be submitted for the predecessor company(s) and/or key personnel.

In addition, offerors shall describe, in this section, their experience in complying with subcontracting plan goals for small disadvantaged business (SDB) concerns, monetary targets for SDB participation, and notifications submitted under FAR part 19.1202-4(b), if applicable.

Narrative: Offerors may submit up to 20 pages of information for consideration which thoroughly demonstrates how their proposal responds to the following subfactors:

SUBFACTOR 3A – At-Risk Youth Employment and Post-Secondary Placement:

Provide your record of effectiveness in placing at-risk youth into employment and postsecondary education, which may include Relevant Experience of operating a Job Corps center or other relevant experience operating an at-risk youth program, and demonstrated effectiveness in assisting individuals in achieving the indicators of performance for eligible youth described in the Workforce Innovation and Opportunity Act (WIOA) section

116(b)(2)(A)(ii) or similar measures related to credential attainment, placement in employment, or post-secondary education, and earnings.

SUBFACTOR 3B – Assisting At-Risk Youth in Connecting to Workforce:

Demonstrate your record of successfully assisting at-risk youth to connect to the workforce, including providing youth with intensive academics and career and technical education and training.

SUBFACTOR 3C – Career and Technical Education and Training: Demonstrate your ability to offer career and technical education and training and the degree to which such education and training reflects employment opportunities in the local areas in which enrollees at the center intend to seek employment.

SUBFACTOR 3D – Behavior Management: Demonstrate your ability to implement an effective behavior management system and maintain a safe and secure learning and residential living environment for youth between the ages of 16 and 24.

SOLICITATION NUMBER: ___________________ Cincinnati JCC and OA/CTS Combination RFP September 27, 2017

SUBFACTOR 3E – Corrective Actions: Demonstrate your problems encountered and corrective actions taken on contracts within the past three (3) years.

SUBFACTOR 3F – IG Reports: Provide all reports involving the offeror that were developed by the Office of Inspector General of the Department of Labor.

SUBFACTOR 3G – State and Local Relationships: Demonstrate effectiveness in developing relationships with State boards, local boards, applicable one-stop centers, employers, labor organizations, State and local educational agencies, and the surrounding communities in which the center is located.

SUBFACTOR 3H – Fiscal Controls: Provide an in-depth history with specific examples of strong fiscal controls to ensure proper accounting of funds, particularly any history of ensuring proper accounting of Federal funds.

FACTOR 4 PAST PERFORMANCE

a. The Government will use the PPIRS-RC system to retrieve qualitative assessments for the prime Offeror, partners in the case of a formal teaming arrangement, or subcontractors. Each offeror’s past performance shall be evaluated in accordance with FAR 15.305(a)(2). For purposes of this solicitation, contractor past performance will be based on data from PPIRS-RC, or if an Offeror has fewer than five references in PPIRS-RC, the Offeror may solicit past performance references from current government or commercial clients using the form attached (Attachment J-7). The

Government will primarily rely upon references from similar contracts for the same or similar services, and/or similar in value. However, the Government may rely upon any other available Past Performance information.

b. Contractors can obtain access to their PPIRS through the System for Award

Management. Instructions can be found at https://www.sam.gov/portal/SAM/#1.

c. Past Performance Questionnaires: Offerors who have no reported past performance must complete Section A of Attachment J-7, Performance Confirmation

Questionnaire, for each relevant past performance reference identified above, which is not readily available in the Past Performance Information Retrieval System

(PPIRS). The Offeror must forward this questionnaire to the Government agency or company listed as a reference and request that the Relevant Past Performance evaluation be completed for Sections B-F of Attachment J-7. Each agency/company evaluator must return the questionnaire directly to the Contracting Officer and

Contracting Specialist identified in this Solicitation.

d. For Offerors that have performed (or are currently performing) under other Job Corps

Center (JCC) contracts, in-house relevant historic performance data and information, i.e., OMS-10 Report Cards, Center Quality Assessments (QRs), Student Satisfaction

Surveys (SSS), etc., will also be used i.a.w. FAR 15.305(a)(2)(i), (ii), and (iii). The currency and relevance of this in-house information, sources of the information, https://www.sam.gov/portal/SAM/#1

SOLICITATION NUMBER: ___________________ Cincinnati JCC and OA/CTS Combination RFP September 27, 2017 context of the data, and general trends in contractor’s performance shall be considered during the evaluation process. (See Section M.3, C. Past Performance

Confidence Assessment.)

FACTOR 5 BUSINESS MANAGEMENT PROPOSAL (Cost Proposal & Small

Business Subcontracting Plan)

Costs shall be mentioned only in the Cost Proposal, and in no other sections of the proposal. Offerors shall not propose costs for capital line items including:

Construction, Rehabilitation and Acquisition (CRA), Equipment, and Career Technical

Skills Training (CTST). The “Not to Exceed” amount for these categories shall be determined post-award. In addition to the written cost proposal, offerors shall provide the following on USB flash drive using Microsoft Excel:

Financial Display By Year, (Attachment J-1)

Staffing Chart (Attachment J.4)

The Offeror’s Cost Proposal shall consist of the following and in the order stated: (Sample forms and attachments are shown in Section J)

a. Business Management Data

1) A completed Standard Form 33, Solicitation, Offer and Award

2) Statement of Financial Capability (ETA 8554)

3) Applicable Certifications and Cost Accounting Standards Notices and

Certification as required in Section K of this RFP.

4) A copy of the Offeror’s Indirect Cost Negotiation Agreement from the

Cognizant Federal agency. The Cost Proposal may propose a G&A ceiling rate higher or lower than the approved provisional rate. The proposed rate, if accepted, will become the ceiling for the entire contract period, including option years. Offerors must calculate G&A Expense at the proposed G&A ceiling rate. If the Offeror does not have an approved rate, the submission shall include a proposed rate along with supporting justification.

5) A statement from an accounting firm that certifies that the contractor’s cost accounting system meets all of the items listed in Section II., Evaluation Checklist, on Standard Form (SF) 1408, Pre-award Survey of

Prospective Contractor Accounting System. Please note that SF 1408 or a statement that references all of the information contained in the SF 1408 is sufficient.

6) A statement from a lending institution, on the official letterhead of the institution which demonstrates that the Offeror has a sufficient line of

SOLICITATION NUMBER: ___________________ Cincinnati JCC and OA/CTS Combination RFP September 27, 2017 credit to cover one month’s costs under this contract. The letter must not only stipulate the amount of the line of credit but it must also attest to the amount that is presently available under the line of credit. In the event that the Offeror does not currently have a line of credit but will be able to obtain the line of credit upon award of this contract, the Offeror shall provide a letter on the official letterhead of the lending institution that it will be granted the line of credit upon contract award.

7) Offeror shall describe the strong fiscal controls the entity has in place to ensure proper accounting of Federal funds, and a description of how the entity will meet the requirements of section 159(a) of the Workforce

Innovation and Opportunity Act of 2014.

8) Offeror shall describe the steps that it will take to control costs in accordance with section 159(a)(3) Workforce Innovation and Opportunity

Act of 2014.

9) Offeror shall describe any non-Federal resources that will be utilized in the operation of this Job Corps center.

10) Offeror shall provide proof that it is able to obtain a license to operate in the State in which the center is located within 30 days of contract award.

11) Offeror shall provide an assurance that it will comply with basic health and safety codes, which shall include the disciplinary measures described in section 152(b) of the Workforce Innovation and Opportunity Act of

2014.

b. Staff Salary Structure and Compensation Plan

1) Total Compensation Plan

This plan shall include a description of salaries and fringe benefits, and any bonuses, monetary awards, and other contingent payment plans for all staff charged directly to this contract. The narrative must explain the policy under which these payments will be dispersed.

Offerors shall justify proposed salary levels using prevailing wage rate data from the local labor market.

2) Staff Salaries

This shall include a description of the offeror’s staff salaries including annual salary ranges for each position.

3) Staffing Chart

SOLICITATION NUMBER: ___________________ Cincinnati JCC and OA/CTS Combination RFP September 27, 2017

The Offeror shall include a completed Staffing Chart that will indicate the number of staff for each center function. (Attachment J-4), which shall also be included in the Staff Resources Proposal. Please submit a completed Attachment J.4 in hard copy as well as on a USB flash drive using EXCEL 2007 or later version

c. Pricing Schedule and Cost Detail

Offeror shall include completed Attachments J-1. Please note that the amounts in the Not to Exceed Line Items (NTE’s) in Schedule B will be provided by the

Government and will not be considered as part of the offeror’s total evaluated cost. However, the total cost of the Not to Exceed Line Items will be included in the total estimated cost of the awardee’s contract. Please also note that offerors shall propose the average technical performance incentive fee (1.2%) and the average cost incentive fee (2.0%) for the purpose of cost analysis and contract award amount.

d. Narrative Cost Detail – Center, OA and CTS

A narrative justification for each line item of the ETA 2110, Attachment J.3, is

NOT required for this solicitation. Include all explanatory narratives and necessary calculations showing how costs are determined. Please note that for option years, the contractor only has to provide a narrative where the rational and justification for the option year costs differs from the base period costs.

For the purposes of this RFP, the inflationary rate used in projecting costs shall be determined by the Offeror. The Government will then consider this proposed inflationary rate during its cost realism analysis and negotiated during discussions if necessary. The resulting inflationary rate will then become a part of the contract.

Cost justifications based solely on historical data may be considered insufficient to support cost proposals. Historical data may be used to the extent that it can be shown to be relevant to this specific procurement, reflective of any changed conditions and circumstances. Provide narrative justification for each line item showing how the labor, material, travel, subcontractors, facility maintenance, and other costs outlined on the ETA 2110 were determined. Include the backup data to support the type of labor and estimated numbers of staff within each labor category.

The facility shall be provided as Government-furnished property at no cost to the contractor.

SOLICITATION NUMBER: ___________________ Cincinnati JCC and OA/CTS Combination RFP September 27, 2017

Under those ETA 2110 line items relating to staff costs, show the following:

(1) position title; (2) number of positions in terms of full-time equivalents (FTEs);

(3) range of annual salaries/wages for the position title; (4) average direct annual salary/wages on a per FTE basis (5) average benefits and other indirect employee compensation costs on a per FTE basis; (6) total employee compensation cost to the contract for each position title. Individual, separate staff position costs will be included in the narrative justification for each line item of the ETA 2110. Do not consolidate costs for similar positions. Show each position cost separately.

Include a breakdown of the amount estimated for travel, including destination, duration, purpose and cost (per diem and transportation).

Include backup data to support the estimated amount of material and subcontracting (if applicable), including description of materials to be procured, basis for proposed subcontract, and amounts proposed.

Subcontract information shall contain the list of names and addresses of any proposed subcontractors or consultants the Offeror intends to use in the performance of the contract. Include the following information about subcontractors in excess of $25,000:

(a) Will the subcontractor be able to start performance at the beginning of the contract period?

(b) What is the total cost of each subcontract?

(c) What experience does the subcontractor have in this technical area?

(d) What services (skills) will the subcontractor provide?

(e) What steps did the Offeror take to ensure that this subcontract is the best value?

(f) Confirmation that there is no conflict of interest between the prime contractor and the subcontractor.

e. Phase-In/Phase-Out Costs

Please note that the Government will analyze proposed phase-in and phase-out costs for reasonableness. However, phase-in costs and phase-out costs will not be considered as part of the offeror’s evaluated cost nor will it be factored into the Government’s Best Value, Trade Off analysis. The phase-in costs and phase-out costs will be identified in the awardee’s pricing schedule at the time of award and will be considered as part of the total awarded estimated cost.

This section of the Business Management Proposal encompasses three things:

1) For offerors who are not the incumbent contractor at the subject Job Corps center, the Offeror shall include a description of estimated costs for phasing into the center. This shall include all personnel costs, travel, and any other supplies or expenses the Offeror anticipates incurring during the phase-

in. These expenses will appear in CLIN 0001 on the pricing schedule.

SOLICITATION NUMBER: ___________________ Cincinnati JCC and OA/CTS Combination RFP September 27, 2017

2) Both incumbent and non-incumbent offerors shall include in the Phase-

In/Phase-Out Costs subsection of their Business Management, a description of all costs that the Offeror reasonably anticipates it will incur as part of phase-out activities at the end of the contract that will result from this solicitation. The Employment and Training Administration understands that this estimate is dependent upon some factors that are unknown at the time of the proposal preparation, such as the amount of unpaid leave. However, offerors are asked to use their best business judgment in preparing this estimate.

It is the intent of the Government to have an orderly operation during the last

30 days of any incumbent's contract (see FAR Clause 52.237-3, Continuity of

Service). Therefore, the incumbent contractor will be allowed the normal costs of operating the center for the final month of the contract. The incumbent's administrative activities required to orient the incoming contractor will be an allowable direct cost.

It is the Government's expectation that the outgoing contractor will use persons already included in its organizational indirect cost package for such activities joint physical inventory counts and reconciliation, student pay reconciliation with the new contractor and final billings after contract expiration.

The allowable cost for Phase-Out will be limited to earned but unpaid leave, and any other costs determined to be reasonable, allowable and allocable by the Contracting Officer.

Please note that offerors who are the incumbent contractor at the subject Job

Corps center shall not include any phase-out costs under this solicitation that would be associated with phasing out of center operations under the current incumbent contract.