Attachment_J-9.pdf

111111

Cincinnati

Job Corps Center Cincinnati, OH

Facility Planning Report Volume I

Planning Strategy

Final June 2013

Department of Labor/ Office of Job Corps

22Cincinnati Job Corps Center

Cincinnati

Job Corps Center Cincinnati, OH

Facility Planning Report Volume I

Planning Strategy

Final

Center Sign

33 Cincinnati Job Corps Center

CONTENTS

CINCINNATI JOB CORPS CENTER

FACILITY PLANNING REPORT

VOLUME I - Planning Strategy

• Existing Site Plan

• Center Statistics

INTRODUCTION

• Purpose

• Report Contents

EXECUTIVE SUMMARY

A. EXISTING CONDITIONS

• Background

• General Site Conditions

• General Building Conditions

• Preventive Maintenance

• Ownership

• Facility Assessment by Function

• Energy Issues

• Environmental Issues

• Sustainability

• Accessibility Standards

• Current and Completed Projects Since the Last Survey

• Health and Life Safety Issues

• Summary of Defi ciencies

B. RECOMMENDATIONS

• Status of the Previous (PY09) Plan

• Signifi cant Issues

• PY 12 Plan Overview

• Summary of Proposed Projects

• Regional Projects

• Proposed Site Plan

C. PLANNING ANALYSIS

• Purpose

• Planning Objectives and Assumptions

• Space Utilization Analysis

• Federal Real Property Asset Management

• Mission Dependency Site Plan

• Defi ciency Analysis

• Facility Condition Summary Report

• Building Condition by Function

• Building Condition Site Plan

VOLUME II - Supporting Data

• Vicinity Map

• Location Map

• Existing Site Plan

D. DESCRIPTIONS

• Building and Structures

• Space Utilization By Function

• NSF by Building

• Energy Management Report

• Environmental Management

Asbestos Report Radon Report

• Site Descriptions

• Building Descriptions

E. DEFICIENCIES

F. CORRESPONDENCE AND REPORTS

• Center Review Meeting Minutes

• Survey Brief

• RA and Student Facility Feedback Questionnaire

• Life Safety Defi ciencies Transmittal and List

• O & M Defi ciency List

• Active Warranty Report

• FRPC Performance Measures Matrix

44Cincinnati Job Corps Center

55 Cincinnati Job Corps Center

Center Statistics Date: 06/20/2013

Federally Owned (DOL) 1972Activation Date:

Ownership Status:

Site & Utilities

Water Source:

Sanitary Sewer:

Electrical Service:

Gas Type:

Telephone Service:

Public Water Authority

Publicly Owned Treatment Works

Duke Energy

Natural

No. of Vacant Buildings:

Gross Sq. Footage:

Net Sq. Footage:

Net / Gross (%):

Building Age > 50 yrs:

Building Age 20-50yrs:

Building Age 10-20yrs:

Building Age < 10 yrs:

101,910

Bldgs with Asbestos:

Asbestos Survey Date:

Bldgs with Radon:

04/05/1990

Site Access: Yes

4Buildings with Access:

Regulated:

Non-Regulated:

Above Ground Tanks:

Sewage Treatment:

Publicly Owned Treatment Works

Air Pollution Sources: None

Beverly Williams

(513)651-2000Phone No.:

Center Director:

Management and Training Corporation

Operating Contractor:

Contract Strength: Resident Men: Resident Women: Non-residents:

Carpentry 40 Office Administration 30 Nursing Assistant (Off-Ctr) 25 Welding 24 Facilities Maint. and Const. 24 Automotive Mechanic 20 Culinary Arts 20 ACT (Off-Ctr) 15

No. Of Buildings:

225 90 55 80

Real Estate Management

Buildings

Program

JCC# 503 CINCINNATI 1409 Western Avenue, Cincinnati, OH 45214

Accessibility

Environmental Site Area (Acres):

Bldg to Site Coverage: 40%

0Building Age Unknown :

(513)651-2004Fax No.:

Under Ground Tanks: 0

Vacant (NSF):

Energy Actual - BTU/GSF/YR: 97,319

Energy Audit Done: Deferred (planned relocation)

67%

68,630

Buildings with Access to Services: 2

2Buildings with Accessible Restrooms:

Buildings with Other Accessible Features: 3

2Buildings in Total Compliance:

89,710

GSF

12,200 12

Average Building Age: 106

Vocations (198):

Radon Surveys Reqd: 0

Age Distribution

Mitigated: 0

Historic Status Buildings on National List:

Eligible Buildings:

Candidate Buildings:

CINCINNATI JCC

Cincinnati Bell Telephone

1.75

66Cincinnati Job Corps Center

INTRODUCTION

Purpose

The Program Year 2012 Cincinnati Job Corps Center Facility Survey was conducted the week of January 7, 2013.

The survey was conducted by a team of architects and engineers for the following purposes:

1. Documentation of existing conditions.

The physical features and conditions of the buildings and site are documented and verifi ed. Barrier-free access issues are included in this report.

The programmatic characteristics of the various Job Corps operational functions are documented and verifi ed as they relate to the center’s facilities. Program issues include: size of functional areas, operational layout, and functional amenities.

2. Identifi cation of defi ciencies.

The corresponding funding requirements for corrections to individual defi ciencies are identifi ed in an effort to bring the center to an optimal state of utilization and repair. Defi ciencies are categorized in three groups: program, site, and building.

3. Development of a plan of action.

A plan of action is developed based on center needs identifi ed through defi ciencies and discussions with national, center and regional personnel. The plan of action can take the form of a long range plan, development strategy or simple list of corrections depending on the situation. The intent of this plan is to provide actions which positively impact center operations and the overall living and learning environment.

Facilities deemed excess to the Job Corps program’s needs are identifi ed for disposition.

4. Collection of associated information.

Additional information is gathered related to energy and environmental issues. This information comes in the form of reports from the center (written or verbal) and is documented and coordinated with the energy and environmental management plans contained in this report. Typically, these energy and environmental management plans are based on previously performed audits.

Report Contents

The survey information is contained in two volumes. Volume I provides a summary of data collected/verifi ed during the facility survey, provides analysis of portions of that data, and presents a plan of action. Volume I also includes a proposed site plan and implementation plan to assist in the explanation of the plan of action. Current center information is provided in an existing site plan and a center statistics sheet. Volume II contains the detailed supporting data, which is summarized in Volume I and also provides documentation of related correspondence, which occurs throughout the Facility Planning Report process.

77 Cincinnati Job Corps Center

View of surrounding properties to the southeast from the third floor of main Building 1.

View of Cincinnati Museum Center on adjacent property to the west of the center.

Outdoor basketball court and stone wall

Slate roof over indoor recreational space (old cathedral apse)

Cincinnati Job Corps Center1 Cincinnati Job Corpsp Center1Cincinnati Job Corps Center

Executive Summary

Cincinnati Job Corps Center 2

503 Cincinnati JCC Job Corps Center

Background Site Condition

Located on 1.75 acres in Cincinnati, OH Activated as a Job Corps Center in 1972.

The center is federally owned and operated by Management and Training Corporation (MTC).

Main Building1 and the site are on the National Historic Register as The Sisters of Mercy High School of Cincinnati.

225 total students: 55 females, 90 males, and 80 non-residents The center has 101,910 gross square feet (GSF) in 4 buildings and 200 GSF in 2 structures. Most of the area is in the Main Building 1 (86,290 GSF) Center has 68,630 NSF (DOL range is 54,900 NSF to

74,750 NSF).

Vocations: 75 soft, 108 hard and 15 Academic Training Program (ACT), total 198.

Roads and Pavement GOOD Power Fair Upgrade of welding voc.

elec. service

Natural Gas GOOD Central Plant Fair Repair the existing malfunctioning boiler

Water Supply GOOD Sewage GOOD

Building Condition (By Function) Student Housing GOOD Education GOOD Food Service GOOD Recreation GOOD Medical/ Dental GOOD Administration GOOD Storage Support GOOD

Available Deficiency Funding and Execution Long Range Plan Life Safety

Deficiencies Non-Life Safety

Deficiencies Objective: The primary objective of the plan is to improve the condition of the existing building assets through maintenance of existing buildings systems while providing better outdoor recreation for the center students.

National Project Recommendations:

There are no National projects proposed in the PY 2012 plan.

Regional Project Recommendations:

Replace the slate tile over the recreational space (old cathedral apse). (Deficiency 92806): $5,850 Replace the gutter and downspouts on the east, west and south sides of Building 1.

(Deficiency 92805): $12,582 Provide an exhaust fan for the dining hall kitchen in Building 1. (Deficiency 92725):

$1,395 Provide new electrical service and distribution for welding shop equipment (Deficiency 92727):$15,000 Provide a steel platform and relocate kitchen and culinary arts exhaust fans. (Deficiency 92890): $50,705 Re-grout the quarry tile floor in the dining hall kitchen in Building 1. (Deficiency 92807):

$19,785 Provide an outdoor amphitheater in place of the sand volleyball court. (Deficiency 77143):

$135,294

Recently Funded 22 $64,082 1 $3,757 Prior Funded 0 $0 7 $87,455 O&M 14 Non CRA

Funded 14 Non CRA

Funded Unfunded 0 $0 28 $646,673

OMB Score Card Metrics FY 2012

Goal

FY 2012

Current

Recommendations

Eo13423

KBTU/GSF/YR

116 97.3

O&M Costs $/

GSF

5.10 5.74 Repair the existing malfunctioning boiler

% MC 58 100

% MDNC 37 0

% NMD 5 0

%Utilization

Office 97 100 Housing 98 100

Warehouse 96 100

FCI .919 .98

%FCI < 0.90 15.2 0.00

Green= Meets or Exceeds Goals, Yellow = Within 10% of Goal, Red = Beyond 10% of Goal

Compliance Comments Category Status National Register of Historic Places Listed Energy Yes Environment Yes Sustainability N/A Accessibility Partially

Cincinnati Job Corps Center

A Existing Conditions

Cincinnati Job Corps Center 4

Background

Cincinnati Job Corps Center is located on 1.75 acres of land in Cincinnati, Ohio . The center was originally Our lady of Mercy High School with the original building built in 1897. The site was added to the U.S. National Register of Historic Places in 1980. The land and buildings are owned by the Department of Labor and operated by Management and Training Corporation. The center was activated for Job Corps utilization in 1979. The center has 101,910 gross square feet (GSF) in four buildings and 200 GSF in two structures. Cincinnati Job Corps Center provides residential living, academic education, recreation, and vocational training for a population of 225 students, consisting of 55 resident women, 90 resident men and 80 non-resident students. The total building area at the center is 68,630 net square feet (NSF) (the center has no vacant space) as compared to the DOL suggested space guideline range of 54,900 NSF to 74,750 NSF for a center with this student population.

General Site Conditions

The center is located in the Eastern Time zone at 39° north latitude and 84° west longitude.

It has an average elevation of 506 feet above sea level. January temperatures in Cincinnati/Hamilton County range from an average low of 22° Fahrenheit to an average high of 40° Fahrenheit. July temperatures range from an average low of 65 degrees Fahrenheit to an average high of 87 Fahrenheit. Cincinnati is considered to be part of the humid continental climate with annual precipitation of 42.5 inches (including 22.2 inches of snow (approximately 2.22 inches of precipitation)).

The center is located approximately two miles to the west of downtown Cincinnati. The site is bounded by Western Avenue and Highway 71 to the east, Union Station to the west and south, and commercial property to the north. The center is bounded by three roads, Western Ave to the east, Kenner St. to the south and Denman Ave to the west. The pedestrian access to the main entrance to the center is off Western Ave and vehicular delivery access is through a gate located in the southwest corner of the site off Kenner Ave.

Forty percent of the center’s 1.75 acre site is occupied by buildings. The campus does not have parking for students, staff or visitors. The commercial property provides the center with additional staff parking not available on the center site. Most of the center’s ground surface is paved with asphalt or concrete. The loading dock is located in the northwest corner of the site adjacent to Building 4. The center has a combination of stone and metal decorative fence. The top of the fence to the north is approximately 20 feet above the adjacent parking lot. The parking lots and sidewalks are generally in good condition.

View of Center from the corner of Kenner St. and Western Ave. looking east

Cincinnati Job Corps Center5

The center has two wood gazebos (Gazebos Structures 10 and 11) and wood decks located in a raised grass area to the north of Building 1 (with one wood deck attached to Building 1). There is an outdoor basketball court and a sand volleyball court north of the Cathedral Portion of Building 1.

Storm water flows by surface run-off into an underground sewer system. The sanitary sewer system is provided by the Greater Cincinnati Water Works and the collection piping is maintained by the center. The storm water/sewer system is old but still generally in good condition and adequate for the center’s requirements.

The domestic water supply and sanitary system is provided by the Greater Cincinnati Water Works. These systems are maintained by the center. All buildings on center are heated from three boilers located in a central steam heating plant in Building 4 via an underground tunnel system. One of the three steam heating boilers is inoperable due to a tube sheet leak; a deficiency has been funded to repair the boiler. Fire protection is provided throughout the center. The nearest fire station is located at the corner of Liberty and Linn Streets, 1/2 mile from the center with a response time of approximately three minutes. The center is supplied with natural gas from Duke Energy. The natural gas pressure and flow to the center is adequate, in good condition and functions well.

Electric service is provided by Duke Energy. Three primary overhead services are brought to the center from power poles along Kenner Street and Denman Avenue. The first service, from a power pole on Kenner Street at the center rear gate, changes to underground before entering the center and terminates in a pad-mounted transformer. This service feeds Building 1. The second and third services are from pole-mounted transformers located at the corner of Kenner Street and Denman Avenue. Secondary overhead lines from these transformers enter Building 4 from service weather heads on Denman Avenue and terminate in switchboards located in the boiler room. Both services serve Building 3, 4 and

5. All services are metered. There is a stand-by generator which provides back-up power to some exit/emergency lights in Building 1. A lightning protection system is installed on the roofs of Buildings 3, 4 and 5. The electrical systems are maintained by the center. The electrical systems are generally in fair condition and adequate for the center. Site lighting includes pole and building mounted lights which are controlled by photocells. The center primarily owns and maintains the site lighting system. Some pole-mounted lights are leased from the utility. Site lighting is adequate for the campus and generally in good condition.

Analog telephone service is provided by Cincinnati Bell Telephone to a Merlin telephone switch maintained by the center. A portable UPS is provided for the phone service. The digital communication VoIP service and data network with four T1 lines is provided by AT&T and managed by the Job Corps Data Center. The network is supported by a rack-mounted UPS. The main telephone switchboard and the main data equipment are located in a ground-floor room in Building 1. The security system site wide includes five CCTV

View of Center gazebos and pond

Cincinnati Job Corps Center 6 cameras, strategically installed on the building’s exterior around the center, monitors located at the security station in Building 1 and an electric gate at the rear entrance which is remotely operated from the security station. The fire alarm system in Building 1 is controlled and monitored at the security station. The fire alarm system in Building 4, which also serves Buildings 3 and 5, is a standalone system but is also monitored at the security station. These systems are adequate for the center and generally in good condition.

General Building Conditions

The center contains four buildings that were constructed in two different time periods. Main Building 1 and Welding Vocation Building 3 were constructed in 1897. The cathedral portion of Building 1 was built around 1901. Building 1 has four stories and an attic in an L-shaped configuration. The cathedral is a two story extension on the west side of the main building.

The main building has numerous religious symbols on the front façade. The main corridors have a paint wood tile that adds to its historic nature. The main building has a concrete structure with brick masonry façade. The roof is a combination of a slate tile hipped roof and a single ply flat roofing system. The gutters and downspouts on the east, west and south sides of Building 1 are deteriorating and leaking.

Building 3 is a masonry bearing wall construction and a steel roof structure. The exterior façade is concrete block and brick and the roof is a flat steel roofing system. There are hand painted floor tiles combined with ornaments and patterns in the main building.

Despite its age, the building is beautifully maintained, clean and in good condition.

Building 1 is listed on the National Register of Historic Places as Our Lady of Mercy High School. Two vocational buildings, Buildings 4 and 5, built in the 1970’s and 80’s have steel structural system with metal siding and roofing system. Despite their age the center’s buildings are generally in good condition and well maintained.

Preventive Maintenance

Maintenance on the center is generally good and in many ways exceptional when considering the age of the main building. Dedicated maintenance personnel perform most of the general maintenance of the buildings with student help though CTST. The center currently utilizes a manual work order system. Specialized maintenance and regulatory inspections are performed by contractors.

Painted wood tile in corridors

Cincinnati Job Corps Center7

Ownership

The Cincinnati Job Corps Center is federally owned. It was purchased by the Department of Labor from the Sisters of Mercy of Cincinnati, Ohio for $208,500.00 on March 31, 1970. This purchase conveyed 1.75 acres of land and two original buildings. Since the purchase, the Department of Labor has constructed an additional two extant buildings and two extant structures. The Government is responsible for the repair and maintenance of all buildings and structures at this federally owned campus.

Facility Assessment by Function

Student Housing

The center is contracted for 90 resident men and 55 resident women in Main Building 1.

Sleeping rooms for men are located in Dormitories 02 and 03 on the second floor and Dormitories 05 and 06 on the third floor. These rooms are configured for two single beds per room with three rooms that have four beds per rooms in Dormitory 02 with a current capacity of 124 male students. Sleeping rooms for women are located in Dormitory 01 on the second floor and Dormitory 04 on the third floor. These rooms have either two or three single beds per room with a current capacity of 52 female students. Each dormitory has shared common shower/toilet rooms and lounges. Each dormitory also has a Resident Advisor’s (RA) office. Despite the age of the dormitory facilities they are maintained well, generally in good condition and function well.

Education

Academic, non-academic and soft vocation functions including culinary arts and office administration are located on the basement and first floor of Main Building 1. The nursing assistant vocation is an off center training (OCT) program. Hard vocation functions including facility maintenance and construction, welding, carpentry and automotive mechanics are located in Buildings 3, 4 and 5. Education functions are generally in good condition, adequate in size and function well except for the electrical service for Welding Vocation Building 3 (located in basement of Building 4) which is currently undersized and lacks connections for all equipment.

Food Service

The food service facility, located on the first floor of Main Building 1, includes the kitchen, preparation space and a dining hall that has a seating capacity of 112. The center has one serving for all students instead of two servings typical at most Job Corps Centers.

Vocational Building 3 and 4

Cincinnati Job Corps Center 8

The food service facility is adequate in size, functions well and generally in good condition except for the quarry tile grout which is stained and deteriorating. The exhaust fans for the kitchen and culinary arts hoods are too close to the building and blow directly past the third floor dormitory windows. Also this dish room located adjacent to the kitchen has no exhaust and is extremely hot and humid when being used.

Recreation

Recreation functions are located on the ground and first floors of the cathedral portion of Main Building 1. Indoor recreation facilities consist of gymnasium, theater, student store, exercise room, weight room and recreation office. Recreation facilities function well within the limited space and are generally in good condition.

Outdoor recreation consists of a concrete basketball court located north of the cathedral portion of Building 1 and a sand volleyball court, picnic area, grille pavilion and two gazebos with a pond in between. These outdoor recreation areas are generally in good condition and function well however the sand volleyball court is not used by the center.

Administration

Administration functions are located on the first floor of Main Building 1 including director’s office, conference room, security office, administration and finance offices, accounting and records and reports office. Despite the age of the facilities they are well maintained, generally in good condition and function well.

Medical/Dental

Medical/dental facilities are located on the second floor of Building 1. The spaces within the medical/dental facility include a dental room, medical exam rooms, lab, testing and professional offices. There are no wards for males and females, however it is a center policy for students who are ill to be put on bed rest in their room while staff member checks on them periodically. The medical/dental facility is well maintained, generally in good condition and functions well.

Storage/Support

Center maintenance functions are located in the west end of the basement level of the cathedral portion of Main Building 1. Maintenance facilities are generally in good condition and function well. Warehouse facilities are located in the northern portion of Building 4 and are in good condition and function well despite limited storage space.

Basketball court located in the old cathedral portion of Main Building 1

Cincinnati Job Corps Center9

Energy Issues (JCC)

The Cincinnati Job Corps Center decreased energy usage by 18% in FY 2012 to 97,319 BTU/GSF from 118,644 BTU/GSF. The replacement of the old uninsulated windows with new insulated windows contributed to the drastic reduction in energy usage at the center in PY 2012. The center is commended for this reduction, and is encouraged to continue the good work.

Executive Order 13423 “Strengthening Federal Environmental, Energy, and Transportation Management” became effective on 1/24/2007. This order requires a 3% per year reduction in energy intensity (BTU/GSF) relative to a 2003 baseline by all Federal agencies along with a 2% per year reduction in water consumption intensity (GAL/GSF) relative to a 2007 baseline. “New construction and major renovations of agency buildings must comply with the Guiding Principles for Federal Leadership in High Performance and Sustainable Buildings” (as updated). One of the principles of this memorandum is that government agencies will optimize energy performance of new buildings. All proposed construction and renovation projects should be sent to the ESC for review to ensure that they comply with the new energy efficiency requirements. DOL is committed to achieving the goals of the Executive Order and the Memorandum and all Job Corps facilities are asked to fully participate to make this happen.

Consumption

The energy consumption baseline from FY 2003 is 146,779 BTU/GSF. The EO 13423 target is for a 21% reduction in FY 2012, which translates to 115,955 BTU/GSF. The center posted a consumption of 97,319 BTU/GSF in FY 2012, which represents a 34% decrease relative to the baseline. The center is meeting their energy reduction goal. The figure below shows yearly energy consumption relative to baseline. The red line represents the reduction target, and the green line represents consumption. In February 2010 the center was overbilled for natural gas usage by approximately 50% as well as one of the boilers was off-line in PY 2009 forcing the other two boilers to cover the additional load increasing the natural gas usage. The ESC is continuing to investigate and monitor the energy consumption to determine if any other factors contributed to the increased energy consumption in 2010. The energy consumption dropped for the Center in FY2011 and FY2012. Under ARRA funding, the Center replaced ninety (90) windows and replaced one hundred fifty feet (150) of leaking steam and condensate lines. This large window replacement significantly improved the building envelope and the condensate line replacement helped compensate for the natural gas consumption increase due to the boiler issues. The center also placed a water meter on the condensate return line and found that they were losing approximately 600-700 gallons per month. This has resulted in a huge natural gas and water reduction for the center from FY2010 to FY2012.

Cincinnati Job Corps Center 10

The total energy cost from all sources in FY 2012 was $143,451 compared to $156,603 in the previous year, an 8% decrease. In FY 2012, Cincinnati JCC decreased electricity consumption by 1% compared to FY 2011. Cooling degree days (CDDs) are a measure of how much cooling is needed. CDDs increased by 2% between FY2011 and FY 2012.

Between PY 2004 and PY 2006 the center added computer labs and computer usage in the dormitories for approximately 250 additional computers. This contributed to the drastic increase in electrical usage over that time. The ESC is continuing to investigate this increase to determine in any other items contributed to the increase in electrical usage.

Electric use between FY 2003 and FY 2012 is shown below.

The average cost of electricity increased by 11% during the period to $0.098/kWh in FY 2012, compared to $0.088/kWh in FY 2011. The average cost of natural gas decreased from $7.9 to $6.9/KCF, a 12% decrease.

Natural gas usage at the center decreased by 25% in FY 2012. Heating degree days decreased by 22% in FY 2012. The large decrease in heating degree days along with the window replacement and leaking steam and condensate lines contributed to the decrease in natural gas usage. Natural gas usage for current and previous years is shown below.

Cincinnati Job Corps Center11

From FY 2007, the water consumption baseline is 32 GAL/GSF. The target for FY 2012 is a 10% reduction relative to the baseline, or 29 GAL/GSF. The center posted the same water consumption as the baseline in FY 2012, with a consumption of 32 GAL/GSF. Water consumption relative to FY 2007 is shown below. The red line represents the EO 13423 target, and the green line (consumption) must be below the red line in order for the target to be met.

Staff and students at Cincinnati JCC should continue efforts to reduce energy and water consumption. They can use strategies such as the following:

Educating the Operations and Maintenance staff on the importance of saving energy. Changes in equipment operation, such as night setbacks, can greatly enhance the center’s overall savings. Recommended temperature settings should be consistently observed.

Cincinnati Job Corps Center 12

Repair or upgrade lighting systems. Replace incandescent lamps with compact fluorescent, and upgrade T12 fluorescent systems to T8 or T5. Promptly repair photocells on exterior lights to prevent the lights from operating during daylight hours.

Using the center’s staff and students to help save energy. Education will motivate staff and students to actively participate in conservation. Reminders about energy conservation should be posted throughout the center in the form of stickers and posters.

Maintain building exteriors. Repair or upgrade roof insulation, caulking and weather stripping, and door and window closing mechanisms. Maintain roofs and repair leaks promptly to prevent wet insulation.

Promptly repair photocells on exterior lights to prevent the lights from operating during daylight hours.

Aggressively monitor plumbing fixtures for leaks and make immediate repairs.

Ensure that all plumbing fixtures are set up for minimum water consumption (e.g.

low-flow shower heads, low-flow flush valves, and low-flow faucet aerators).

Always make sure that windows and doors are closed in air conditioned buildings.

Open windows and doors are an obvious waste of energy and should never be tolerated.

Maintain reasonable set points for thermostats. Try 68°F in the heating season and 75°F to 77°F in the cooling season.

Environmental Issues

The Cincinnati JCC has asbestos plaster remaining in some areas of the building. All asbestos plaster should be kept in good condition in an Operations and Maintenance program.

Sustainability

All new construction, renovations and additions (including those by Career Technical Skills Training (CTST)) and operations and maintenance practices must comply with Executive Order 13514, “Federal Leadership in Environmental, Energy, and Economic Performance” and “Guiding Principles for Federal Leadership in High Performance and Sustainable Buildings” (as updated). These principles include integrated design, optimization of energy performance, protection and conservation of water, enhancement of indoor environmental quality, and reduction of environmental impact of materials. These are detailed in JCH-814 Section 1.8, “High Performance and Sustainable Building Design”

Cincinnati Job Corps Center13 and DOL “Sustainable Buildings Implementation Plan.” Job Corps will pursue cost-effective, innovative strategies (e.g., ground source heat pumps) to minimize consumption of energy, water, and materials.

Accessibility Standards

The site is fully accessible. Two of the four buildings on the center are in total compliance.

All four buildings have access to the building and accessible entrances and exits. Two of the four buildings have accessible restrooms. The elevator in Main Building 1 does not meet accessible requirements. Compliance will be incorporated as major renovation projects are developed and new buildings are constructed. All future projects at the center will be in conformance with the GSA's Architectural Barriers Act (ABA) Accessibility Standard for Federal Facilities and will include provisions for full accessibility.

Completed and Current Projects Since the Last Survey

The following is a list of completed and current projects since the previous survey:

Completed Projects Deficiency /Project # Description Completed By 76628 Repaired the leaks in the underground pipe near the loading dock.

Regional

76843 Replaced the rooftop welding exhaust fan in Building 3

Regional

Current Projects Deficiency /Project # Description Responsibility 76863 Repair the boiler tube sheet leak in the basement of Building 4 Region

Health and Life Safety Issues

A summary of deficiencies identified or validated during this survey can be found below.

The table identifies all Health and Life Safety Deficiencies funded subsequent to, or as a result of the survey visit, as well as previous deficiencies that were validated during this survey. Life Safety and Non-Life Safety Deficiencies are summarized in four categories each:

Recently PY Funded Deficiencies Prior Funded Deficiencies O&M (These deficiencies are not funded by CRA funding) Unfunded Deficiencies

Cincinnati Job Corps Center 14

The survey team may have identified IIC deficiencies related to the accessibility of buildings as defined by GSA’s ABA Accessibility Standard for Federal Facilities. In accordance with DOL policy, these deficiencies are typically only corrected during major renovations, or in order to make essential accommodations. These deficiencies are not included in the summary, but, when funded, may be found on the FNC website.

Summary of Deficiencies

Life Safety Deficiencies Non- Life Safety Deficiencies

Recently Funded 22 $64,082 1 $3,757 Prior Funded 0 $0 7 $87,445 O&M 14 Non CRA Funded 14 Non CRA Funded Unfunded 0 $0 28 $646,673

See Deficiency Analysis in Section C for a breakdown of deficiencies by classification.

Funded But Not Corrected Deficiencies appear first and Unfunded Deficiencies follow.

Cincinnati Job Corps Center15 Cincinnati Job Corpsp Center115Cincinnati Job Corps Center

B Recommendations

Cincinnati Job Corps Center 16

Status of Previous (PY 09) Plan

The PY 09 Plan for Cincinnati Job Corps Center included the following projects:

NATIONAL

There were no National projects proposed in the PY 09 plan.

REGIONAL

Deficiency 76628: Repair steam leak in underground pipe near loading dock This project was funded and completed.

Deficiency 76843: Replace the rooftop welding exhaust fan in Building 3 This project was funded and completed.

Deficiency 76863: Repair the boiler tube sheet leak in Building 4 This project was funded but had not been completed.

Significant Issues

Significant issues impacting operations and/or learning and living environment at the center identified during the January 2013 Facility Survey are as follows:

Issue being addressed One of the three boilers providing steam to the center buildings, located in Building 4, has a tube sheet leak.

Issues that need to be addressed The curved slate roof over the indoor recreational space (old cathedral apse) is deteriorated.

The building gutter and downspouts on the southeast corner and the east, south and west sides of Main Building 1 are deteriorated and leak

Poor ventilation in the dishwashing room is causing very hot/humid conditions which make it uncomfortable to work.

The Welding Vocation Building 3 electrical service (located in basement of Building 4) is currently undersized and lacks connections for all equipment.

Stained and deteriorated grout in the kitchen’s quarry tile floor.

Cincinnati Job Corps Center17

The kitchen and culinary arts hood exhaust fans mounted on the outside wall discharge vertically and are putting grease laden air in walls above and entering dorm rooms above through the windows.

The quarry tile in the dining hall kitchen is stained and deteriorating.

The students do not use the sand volleyball court and the center would like an outdoor amphitheater to replace it.

PY 12 Plan Overview

The primary objective of the plan is to improve the condition of the existing building assets through maintenance of existing buildings systems while providing better outdoor recreation for the students.

Main Building 1 is on the National Register of Historic Places so any work to the building needs to be coordinated with the local SHPO office.

Regional projects would replace the curved slate roof over the indoor recreational space (old cathedral apse) with a slate tile roof or a roofing system designed to mimic the existing slate roof.

They would also replace the gutters and downspouts on the southeast corner and the east, south and west sides of Main Building 1 to match existing.

Regional projects would provide a new exhaust fan in the room providing proper ventilation which would reduce the humidity and heat building up within the room. They would also relocate the existing exhaust fans for the kitchen and culinary arts hoods so they are code compliant. This would be done by providing a steel platform that would move the exhaust fans at least 10 feet from the building wall so they are not blowing directly on the dormitory windows.

A Regional project would replace the grout in the kitchen quarry tile floor with new epoxy grout. The color would match the existing grout.

Slate tile roof over the indoor recreation area (old cathedral apse)

Kitchen and culinary arts vocation's exhaust fans at inner courtyard

Outdoor sand volleyball court

Cincinnati Job Corps Center 18

A regional project would demolish the existing sand volleyball court and would provide a new outdoor amphitheater constructed of pressure treated lumber. The amphitheater would include a raised podium area and raised seats.

Summary of Proposed Projects

NATIONAL

There are no National projects proposed in the PY 2012 plan.

REGIONAL

The cost of unfunded deficiencies amounts to approximately $0.65 million. Each deficiency is considered for funding on an annual basis and will be funded based on Regional and National priorities. Regional projects recommended to be addressed in the short term include:

Estimated cost

Replace the curved slate tile over the recreational space (old cathedral apse).

(Deficiency 92806)

$5,850

Replace the gutter and downspouts on the east, west and south sides of Building 1.

(Deficiency 92805)

$12,582

Provide an exhaust fan for the dining hall dish room in Building 1.

(Deficiency 92725)

$1,395

Provide new electrical service and distribution for welding shop equipment.

(Deficiency 92727)

$15,000

Provide a steel platform and relocate kitchen and culinary arts exhaust fans.

(Deficiency 92890)

$50,705

Re-grout the quarry tile floor in the dining hall kitchen in Building 1.

(Deficiency 92807)

$19,785

Provide a pressure treated lumber outdoor amphitheater in place of the sand volleyball court.

(Deficiency 77143)

$135,294

Cincinnati Job Corps Center19

The following are recommendations for CTST projects which would improve the facility while honing student skills:

Participate in creating the pressure treated lumber outdoor amphitheater.

Participate in maintaining buildings at the center Participate in improvements to the site Participate in correction of trade-appropriate O&M deficiencies throughout the center

Cincinnati Job Corps Center 20

C Planning Analysis

PURPOSE

The purpose of this section is to present objectives, assumptions and specifi c space, and cost data considered during the planning process. This information is considered with specifi c existing condition issues in the develop-ment of a long range plan. The goal is to provide the Job Corps Program with the best living and learning environ-ment at the best value.

PLANNING OBJECTIVES AND ASSUMPTIONS

Typical Objectives

1. To provide adequate space for all functions to maximize effective day to day operations.

2. To develop current and new space to enhance the living and learning environment.

3. To remove or reutilize excess space that is inappropriate for long range center use.

4. To utilize existing buildings effectively.

5. To consolidate and cluster like functions to: minimize daily pedestrian travel by students, instructors and administrators, and better zone daytime and nighttime activities to assist security operations and increase site safety.

6. To develop a campus style setting with the inclusion of small and large (green) gathering spaces which promote formal and/or informal activities and interaction between students, instructors and administrators.

7. To develop a plan which permits future expansion when possible.

8. To develop an implementation strategy to minimize the impact on center operations.

9. To provide phased development to reduce impacts on Job Corps National Construction Budget.

10. To create a center which fi ts its locale: either city, suburban, or rural.

Typical Assumptions

1. The contract size at the time of the facility survey will be used for square footage analysis and long range planning.

2. The vocational program at the time of the facility survey will be used for long range planning.

Any additional assumptions made during the development of the long range plan were presented in the Recom-mendations section of this report.

PLANNING ANALYSIS

incinnati Job C orps C enter

23 Space Utilization Chart Cincinnati (00503) Date: 06/20/2013Center :

Page: 1 of 1

0001 - MAIN BUILDING

0003 - WELDING VOCATION

0004 - CARPENTRY VOC/WAREHOUSE

0005 - AUTO MECH/FACILITY MAINT VOC

Buildings

19,869 3,919

Education

4,500

Food Service

9,640

Recreation

1,680

Medical Dental

4,336

Admin

3,330

3,308

Storage Support

Student Housing

Actual Net Area 19,869 3,919 4,500 9,640 1,680 4,504 6,638

Area (SQ FT) Gross

86,290 3,420 7,130 5,070

Suggested Net Area

Actual Net less Suggested Net

Vacant Net

54,754 2,974 6,324 4,578

Ratio Net/Gross

63% 87% 89% 90%

68,630 101,910 67%

14,500 2,250 4,050 8,450 1,445 4,500 4,500

5,369 1,669 450 1,190 235 4 2,138

24,167 3,462 6,231 12,071 2,408 6,923 5,294 Suggested Gross Area

Non-AcadAcademic Voc/Theo

4,250

4,250

2,250 2,000

3,462

3,230 2,974 2,848 4,578

13,630

11,930

1,700

18,354

53,875

14,755

This chart provides net square feet (NSF) by individual buildings (rows), NSF by Job Corps functions (columns), gross square feet (GSF) for each building, and the suggested NSF for each function. Further NSF breakdowns of functional categories into subcategories may be found in Section D under Descriptions. Section D is typically included in Volume II.

2424Cincinnati Job Corps Center

PURPOSE

Executive Order 13327, “Federal Real Property Asset Management” was created to promote effi cient and eco-nomical use of the Federal Government’s real property assets. The Federal Real Property Council (FRPC), formed as part of the Executive Order, has established four performance measures to be utilized in assessing the use of real property assets.

FEDERAL REAL PROPERTY ASSET MANAGEMENT PERFORMANCE MEASURES

This report provides the four performance measures established by the FRPC, reported at the constructed asset level. The performance measures are as follows:

Utilization

This performance measure assesses the degree to which each asset is utilized and is expressed as a percentage. It is calculated on a square footage basis, comparing the square footage used to the “design square footage” based on contract strength.

Facility Condition Index

This performance measure refl ects the condition of each asset by comparing the current repair needs to the current replacement value of the asset. The index is expressed as a percentage with 100% being a facility with no repair needs.

Mission Dependency

This performance measure assesses the criticality of each asset to the Job Corps mission. The categories are Mis-sion Critical (MC), Mission Dependent, Not Critical (MDNC), and Not Mission Dependent (NMD).

Annual Operating Cost

This performance measure refl ects the cost to operate each asset and consists of lease costs (where applicable) as well as cost related to recurring maintenance, utilities, janitorial, and roads and grounds.

FACILITY SURVEY LONG RANGE PLANNING PROCESS

The facility survey long range planning process considers these performance measures in order to determine the optimal set of real property assets to accomplish the Job Corps mission at each center. Having insuffi cient facili-ties makes it more diffi cult for the center to achieve desired student outcomes. Having excess facilities diverts funds that could be used in a more productive way to enhance student outcomes.

FEDERAL REAL PROPERTY ASSET MANAGEMENT

orps C enter

25 Federal Real Property Asset Management Performance Measures

Center: CINCINNATI (00503) Page: 1 of

Date: 06/20/2013

98% $598,019.00

0001 - MAIN BUILDING

0003 - WELDING VOCATION

0004 - CARPENTRY VOC/WAREHOUSE

0005 - AUTO MECH/FACILITY MAINT VOC

0010 - GAZEBO

0011 - GAZEBO

CINCINNATI JCC (LAND)

Name

0050300002 0050300003 0050300004 0050300005 0050308066 0050308067 0050308065

Asset Number

Building Building Building Building Structure Structure Land

Type

Owned Owned Owned Owned Owned Owned Owned

Own/ Lease

86,290 3,420 7,130 5,070

Size

100%

100%

Utilization Percent

$527,460.93 $19,211.29 $10,609.23 $28,481.19

$147.99 $147.99

$11,960.38

Annual Op Cost

98% 99% 93%

100% 100% 100%

0%

FCI

MC

MC

MC

MC

MDNC

MDNC

MC

Mission Dependency Restrictions

Totals:

Building Mission Dependency Summary

Buildings Mission Critical

Buildings Mission Dependent Not Critical

Buildings Not Mission Dependent

GSF Mission Critical

GSF Mission Dependent Not Critical

GSF Not Mission Dependent of of of

101,910

(100%)

(0%)

(0%)

(100%)

Facilities Not Meeting Facility Condition Index (FCI) Target (90%)

0 of 4 Buildings FCI < 90% (0%)

0 of 2 Structures FCI < 90% (0%)

GSF FCI < 90% (%)

Cincinnati Job Corps Center 26

Cincinnati Job Corps Center27 Cincinnati Job Corpsp Center22272Cincinnati Job Corps Center

DEFICIENCIES

Defi ciencies are categorized into program, site, and building defi ciencies. Program defi ciencies address issues such as square footage shortages or the omission of amenities required or standard for the proper operation of a particular Job Corps function. Site defi ciencies indicate adverse site and infrastructure conditions which nega-tively impact operations and environment. Building defi ciencies indicate adverse conditions at the building level.

CLASSIFICATIONS

Defi ciency classifi cations are defi ned as follows:

Class IA - Defi ciencies which address imminent life safety and health hazards.

Class II - Defi ciencies which address code violations, however, do not represent imminent life safety and health hazards.

A - Defi ciencies which violate code (Federal, State or Local) and may result in an interruption of center operations if not corrected.

B - Defi ciencies which violate code (Federal, State or Local) and have no immediate impact on center operations if not corrected.

Class III - Defi ciencies which address facility repair, replacement or maintenance.

A - Defi ciencies which if not corrected may result in an interruption of center operations.

B - Defi ciencies which if not corrected will have minimal impact on center operations or can be miti-gated through temporary measures until the defi ciency is corrected.

Class IV – Defi ciencies which address programmatic needs.

A - Defi ciencies which if corrected produce substantial improvements in the quality of the learning and living environment.

B - Defi ciencies which if corrected are desirable enhancements.

COST ASSIGNMENT

Costs shown include material and labor costs plus mark-ups for: tax and labor burden; general contractor’s over-head and profi t; permits, bonds and insurance. In addition, a location factor is applied and a construction contin-gency is added. Design costs are not applied at this time, however, they will be applied at the project level (see Project Data Sheets). All defi ciency costs shown are based on current year (year of this document) prices and are escalated annually and refl ected in the annual Inventory of Needs.

DEFICIENCY IDENTIFICATION

Other information provided on defi ciency charts includes the following:

The year the defi ciency was identifi ed, the offi ce or organization responsible for correcting the defi ciency

(National, Regional, Lessor, or as part of Operation & Maintenance by the center); if National, the project number to which the defi ciency is assigned.

The status of the defi ciency:

Funded defi ciencies report indicates the funding year for funded Regional projects, which have dollar amounts shown, or defi ciencies assigned to funded National and major Regional projects without dollar amounts.

Proposed defi ciencies have been assigned to a National project.

Unfunded defi ciencies are Regional projects unless or until they are assigned to a National project.

Any Environmental (A106) Projects identifi ed at the center.

DEFICIENCY ANALYSIS

orps C enter

Funded But Not Corrected Deficiencies by Classification Cincinnati (00503)Center:

1Page:

05/30/2013Date:

of 3

Site Loading dock is starting to deteriorate77145 2010 $6,739

Building

Deficiency Total Costs by Classification

Deficiency Description ProjYr Fund IA IIA IIB IIIA IIIB IVA IVB TotalsDef ID Off.

R

Summary

Site Total: $6,739 $6,739

$2,601 $31,260 $61,477 $0 $59,942 $0 $0 $155,280

Deficiency Total Numbers by Classification 1 21 0 2 6 0 0 30

IIC

$0 orps C enter

29 Funded But Not Corrected Deficiencies by Classification Cincinnati (00503)Center:

2Page:

05/30/2013Date:

of 3

Building

0001 - Main Building Stained glass windows are damaged and cracked The plaster ceiling is damaged Vent pipe is broken Main entry doors and frames are deteriorated Front stairs and nearby drain lines are deteriorated Additional fund needed to complete a broken vent pipe replacement work Magnetic lock prevents egress from exit door Doors along exit access corridors do not self-close Exterior stair lacks handrail Stairs lack handrails Stair lacks handrails Roof does not have fall protection Roof access for maintenance is unsafe Emergency egress lighting and exit signage inadequate HID light fixtures lack quartz re-strike feature Building lacks carbon monoxide alarms Emergency egress lighting inadequate Exit signage inadequate for egress path Emergency egress lighting and exit signage inadequate Emergency egress lighting and exit signage inadequate Emergency egress lighting inadequate Third floor emergency egress lighting inadequate Main sprinkler riser is missing gauge Escape door deteriorated and hard to open Guards and handrails on fire escapes do not meet code

72001 72002 76856 77148 85717 91186

92532 92557 92561 92563 92612 92613 92614 92700

92701 92704 92705 92708 92720

92722

92723 92724 92777 92808 92809

$11,260

$11,838 $3,344

$7,172 $27,092 $3,757

$11,069 $9,562

$863 $796

$1,073 $4,750 $1,414 $1,497

$2,964 $1,071

$455 $372

$2,692

$1,338

$849 $1,438

$430 $1,986

$14,999

Deficiency Description ProjYr Fund IA IIA IIB IIIA IIIB IVA IVB TotalsDef ID Off.

R R R R R R

R R R R R R R R

R R R R R

R

R R R R R

$11,260 $53,203 $59,618 $124,081Subtotal:

IIC

orps C enter

Funded But Not Corrected Deficiencies by Classification Cincinnati (00503)Center:

3Page:

05/30/2013Date:

of 3

Building

0003 - Welding Vocation

0004 - Carpentry Voc/Warehouse

0005 - Auto Mech/Facility Maint Voc

Rooftop mechanical equipment too close to roof edge

Heating…