CINCINNATI_RFP_CLARIFICATION_REQUESTS_OCTOBER_2017.pdf

Clarification Request for the Cincinnati JCC w/Ohio OA/CTS

RFP #DOL-ETA-17-R-00021

Seq.

Number Page # Section Description

1 5 & 39 B.2 & G.4.(h) The section states: “…the Contractor to bill ½ of that unit price per semi-monthly invoice at the parent CLIN.”

a. This is inconsistent with the invoice requirements which requires detail for the fully burdened labor rates. The semi-month invoicing price will include the fully burdened labor rates.

That’s correct.

2 Pgs. 6 – 14 B.2 &J-1 In the RFP and the Pricing Summary Tab of J-1, there are several unfilled in FFP Quantities. Will these be provided by the Government or to be filled out by the contractor. In addition, there are inconsistencies between periods with some filled in and some not. Examples are below:

CLIN’s 0004 – 0010 (Base Years) are blank o Per the Schedule, 0004 QTY equals

0005, 0006 equals 0007, 0008 equals 0009

CLIN’s 1005-1011 (Option Year I) are also blank except 1011 has a surge of 10 o However, unlike the Base years, 1005 does not equal 1006 for QTY, 1007 does not equal 1008, 1009 does not equal 1010; This is not consistent with base year format.

Which is correct?

CLIN’s 2005 – 2011 (Option year II) are the same format & quantities as Option Year I.

CLIN’s 3005 – 3012 have Qty of 6 for 3009 and 3010, which is inconsistent with the previous corresponding CLIN’s; 3010 appears incorrect as there is no reference to

Q4 like the other periods; 3011 looks like an extra line; 3010-3012 are not parallel to previous periods in description or line totals); 3012 has no QTY in it – unlike that of Option Year 1 and 2.

Please see revised J.1 Attachment

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Number Page # Section Description

3 6 -14, 31 J-1, F.3 Please clarify the starting periods. The pricing schedule indicates March 1, 2018 but section F.3 indicates a phase in from March 1 – March 31, 2018. Should the base Period of Performance be updated to include the phase in? Either 1 March

2018 thru 29 Feb20 with a phase in of Feb 2018?

Or should it read April 2018 – Feb 2020, with the phase in as March 2018. Page 6 seems to exclude the one-month Phase-in date.

Pg.31 indicates OA and CTS begin on March 1, 2018 – is this correct? OA and CTS would then be starting at the Phase-in Month rather than the first month of full operations?

Please clarify the actual Phase-out date? Pg.31 references March 1, 2018 – March 31, 2018. This is the same date for the Phase-In period.

Please see amended solicitation.

4 6-14 B.2 Pricing

Schedule

Please clarify the OA/CTS pricing requirements:

a. The percentages in the Pricing Schedule are not consistent with the rates referenced in the Outreach Admissions worksheet with the Attachment J-1. The 60% and 40% are reversed.

b. Should offerors propose a total annual price as the unit price split 60% and 40% between the two lines?

c. Should the Q2 and Q4 also include a quantity of 12, as the services are for 12-month periods? The Q2 and Q4 are references to measurements for the student surveys.

J.1. has been revised. Yes, Q2 and Q4 should be

12-month periods.

5 21 C.3.C.13 Please confirm the Carpentry trade should be marked as a trade provided by the National

Training Contractor (NTC).

Please see Amendment 3

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Number Page # Section Description

6 32 F.5 Please clarify/correct the arrival charts.

a. In the GAP table, the Cleveland Center for

223 + 275 = 498, but it is listed as 508.

Although the chart includes a reference to the total of 1,212, the sum is actually 1,202, due to the Cleveland difference.

b. The GAP chart does not agree with the monthly chart. GAP chart shows 614 males, but the monthly chart shows 593; the females differ as well-588 vs. 619.

c. The monthly total for December does sum correctly, 79 vs. 69.

This requirement is for Cincinnati.

7 35 G.3 Please describe the basis for the Cost and Technical

Incentive Fee calculations. Is it correct that the percentages should be applied to the cost reimbursable CLINs only, because offerors include separate fees within the FFP CLINs?

Correct.

8 35 G.3 The narrative describes the potential for a technical performance excellence bonus, but the chart/form does not include this calculation. Please provide the percentage and clarify if the form will be revised.

Please see revised Section G.3

9 35 G.3 &

Attachment J-

Please confirm the Technical and Cost Incentive

Fee tables are not applicable to the OA & CTS components as they are FFP.

Confirmed.

10 42 G.12 How is the 4% vacancy calculated, based on FTE’s or costs?

Please see G.12.

11 Attachment J-

The Base Years in the Pricing Summary and Line detail worksheets are calculating similarly as the option periods, as a 12-month period. If the Base

Period is two years, will the file be revised to calculate the base period correctly?

Please see Attachment J.1.

Seq.

Number Page # Section Description

12 98 L.7 Subfactors 1A through 1E address center operations, but do not address Outreach or Career

Transition Services. How should those components be addressed?

Please see revised Sections L and M.

13 78 J-3 Since the RFP requirements reference attachment J-

3 and the 2110 which are listed as “reserved” on page 79, will DOL be reissuing them? They are no longer on FBO.

J-3 is not required for this solicitation.

14 6 B.2 Please provide clarification on the pricing schedule.

It appears to be asking for one total for the cost reimbursable line items that includes G&A but at the bottom they ask for “Total G&A and Profit” and then a separate line for G&A and a separate line for Profit. Is the government asserting that profit is the fee? There is a significant difference between fee and profit unless this amount is not taxable for income tax purposes.

The NTE lines will be provided by the Government upon award. G&A, Profit will be requested during the review process.