DFS1FD 01 78 39 PROJECT RECORD DOCUMENTS 0072226DR - pdf.pdf

DARTMOUTH FIRE STATION NO. 1

NEW FUEL DEPOT

DARTMOUTH, MASSACHUSETTS 22 JULY 2026

RT ARCHITECTS, INC.

PROJECT RECORD DOCUMENTS

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SECTION 01 78 39

PART 1 - GENERAL

1.01 RELATED DOCUMENTS

A. All of the Contract Documents, including Drawings, General Conditions, Supplementary Conditions, and all Sections of Division 01 - General Requirements, apply to the Work of this Section.

1.02 DESCRIPTION OF WORK

A. The Work of this Section shall include, but not be limited to, maintaining at the site for the Building Superintendent one record copy of the following:

1. Drawings

2. Specifications

3. Addenda

4. Change Orders and other Modifications to the Contract

5. Architect's Field Orders or written instructions

6. Approved Shop Drawings, Product Data and Samples

7. Field Test Records

1.03 RELATED WORK SPECIFIED ELSEWHERE

A. Carefully examine all the Contract Documents for requirements which effect the Work of this Section.

B. Other Specification Sections which directly relate to the Work of this Section include, but are not limited to, the following:

1. Section 01 00 00 General Requirements

2. Section 01 26 00 Contract Modification Procedures

3. Section 01 33 00 Submittal Procedures

4. Section 01 77 00 Contract Closeout Procedures

5. Section 01 78 39 Project Record Documents

6. Section 26 00 00 Electrical

7. Section 31 20 00 Earthwork

8. Section 31 22 70 Sedimentation and Erosion Control

9. Section 32 12 16 Paving and Surfacing

10. Section 32 55 40 Above Ground Storage Tank and Equipment

1.04 GENERAL REQUIREMENTS

A. Provide all necessary equipment, including but not limited to, lockable files, racks, and secure storage as required to maintain storage of documents and samples in a clean, dry, legible condition and in good order.

B. Documents and samples shall be filed in accordance with data Filing Format of the Uniform Construction Index.

C. Record Documents shall not be used for construction purposes.

D. Make Documents and samples available at all times for inspection by Architect/Engineer.

E. Provide felt tip marking pens for recording information in the color code designated by the Architect.

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1.05 RECORDING

A. Label each document "PROJECT RECORD" in neat large printed letters located in the bottom right hand corner.

B. Record information concurrently with construction progress.

1. Do not conceal any Work until required information is recorded.

C. Drawings shall be legibly mark daily to record actual construction, as follows:

1. Horizontal and vertical locations of underground utilities and appurtenances, referenced to permanent surface improvements.

2. Location of internal utilities and appurtenances concealed in construction, referenced to visible and accessible features of the structure.

3. Field changes of dimensions and detail.

4. Changes made by Field Order or by Change Order.

5. Details not on original Contract drawings.

6. Record Drawings shall be updated each Working day. Monthly pay requisitions shall not be processed if record drawings are not up to date.

D. Individual Specification Sections and Contract Document Addenda shall be legibly marked to record the following:

1. Manufacturer, trade name, catalogue number, and supplier of each product and item of equipment actually installed.

2. Changes made by Field Order or by Change Order.

1.06 SUBMITTALS

A. Provide submittals in accordance with requirements of Section 01 33 00 – Submittal Procedures.

B. Prior to Contractor claim of Substantial Completion for specified phases of the Work and the entire Work, the Contractor shall deliver Record Documents to the Architect for review and approval.

C. Upon receipt of approval of Record Documents from the Architect, the Contractor and Subcontractors shall transfer the as-built information shown on the Record Drawings onto compact disc, in a format compatible with equipment and programs provided under the Work of Section 01 50 00 – Temporary Facilities and Controls, or as otherwise required by the Owner.

D. Submission of accurate record drawings and their approval shall be a condition precedent to final payment.

E. Submittals of Record Documents shall be accompanied with transmittal letter in duplicate, containing the following information:

1. Date

2. Title and number of each Record Document

3. Signature of the Contractor or his authorized representative

1.07 OPERATIONS AND MAINTENANCE MANUALS

A. Prior to Contractor claim of Substantial Completion for specified phases of the Work and the entire Work, submit Operation and Maintenance (O&M) manuals to the Architect for review. Generally, include operation and maintenance information for all items of equipment, and maintenance information for all products which may require special care, such as carpet and special finishes, whether or not a submittal is specifically required by the technical Sections of these specifications.

1. Include complete schematic, electrical and connection diagrams for each item of equipment.

2. Include instructions for installation, start-up. Operation, inspections, maintenance, parts lists and data sheets.

3. On manufacturer's printed literature, where the literature covers more than one model, indicate by check mark or circle in ink the correct model number and data for the model number.

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B. Arrange manuals, instruction books, diagrams, etc. in the order and manner prescribed by the Owner. In the absence of other instructions from the Owner, organize the operation and maintenance manuals as described in this Article.

C. Bind instruction books in hard durable covers supplied by the manufacturer, or in 3-ring binders with vinyl covers.

1. Identify each volume on front and spine with typed or printed title "OPERATING AND MAINTENANCE INSTRUCTIONS," title of Projects, identity of subject matter covered in each particular volume.

2. Inside cover and Title Page shall repeat information on the cover and identify the General Contractor, name of responsible principal, address and telephone number.

3. Provide Table of Contents for each volume, arranged in systematic order, neatly type written. Organize information by systems, following the sequence of the table of contents of the Project Manual.

4. Separate products and systems within the binder by tabbed and labeled dividers.

5. For each item or system, Include the name, address and phone number of the Subcontractor who furnished and/or installed the equipment, the name(s) and telephone numbers of the Subcontractor's representative to be contacted in the event of an emergency, and the name, address and phone number of the nearest service facility authorized by the manufacturer.

D. Require each manufacturer to prepare/provide information on its own products. In those instances where equipment or controls are job-assembled by a Subcontractor, then require that the Subcontractor prepare maintenance instructions.

E. Information for complex systems, such as elevators and handicap lifts, may be separately bound. Include a tabbed divider for the system and insert a page directing the reader to the separate volume, or include a clear cross reference in the table of contents.

F. Submit one review copy of the fully compiled data in final form. The Architect and the Construction Manager will review the copy and return it with comments. Upon receipt of approval of O&M Manuals from the Architect and OPM, the Contractor and Subcontractors shall resubmit one (1) corrected and bound hard copies, and three (3) electronic disk copies in a format compatible with equipment and programs provided under the Work of Section 01 50 00 – Temporary Facilities and Controls.

1.08 WARRANTIES AND GUARANTEES

A. Prior to Contractor claim of Substantial Completion for specified phases of the Work and the entire Work, assemble two (2) executed copies of each warranty, bond, and service and maintenance Contract required for the project.

Warranties are specified in the respective trade Sections of the specifications.

B. Bind these in 3-ring loose leaf binders with vinyl covers

1. Identify each volume on front and spine with typed or printed title "WARRANTIES," title of Projects, identity of subject matter covered in each particular volume.

2. Inside cover and Title Page shall repeat information on the cover and identify the General Contractor, name of responsible principal, address and telephone number.

3. Table of contents: For each volume, arrange in systematic order, neatly type written.

C. For items of Work delayed beyond Substantial Completion, provide updated submittal within 10 days after acceptance, listing date of acceptance as start of warranty period.

1.09 SPARE PARTS AND MAINTENANCE MATERIALS

A. Provide products, spare parts, maintenance and extra materials in quantities specified in individual specification Sections.

B. Deliver to Project site and place in location directed. Obtain receipt prior to final payment.

PART 2 - PRODUCTS NOT USED

PART 3 - EXECUTION NOT USED

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END OF SECTION

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