DFS1FD 01 26 00 CONTRACT MODIFICATION PROCEDURES 072226DR - pdf.pdf

DARTMOUTH FIRE STATION NO. 1

NEW FUEL DEPOT

DARTMOUTH, MASSACHUSETTS 22 JULY 2026

RT ARCHITECTS, INC.

CONTRACT MODIFICATION PROCEDURES

01 26 00 - 1

SECTION 01 26 00

PART I - GENERAL

1.01 RELATED DOCUMENTS

A. All of the Contract Documents, including Drawings, General Conditions, Supplementary Conditions, and all Sections of Division 01 - General Requirements, apply to the Work of this Section.

1.02 DESCRIPTION OF WORK

A. The Work of this Section shall include, but not be limited to, the following:

1. Administrative and procedural requirements for handling and processing Contract modifications.

1.03 RELATED WORK SPECIFIED ELSEWHERE

A. Carefully examine all of the Contract Documents for requirements which affect the Work of this Section.

B. Other Specifications Sections which directly relate to the Work of this Section include, but are not limited to, the following:

1. Section 01 00 00 General Requirements

2. Section 01 33 00 Submittal Procedures

3. Section 01 50 00 Temporary Facilities and Controls

4. Section 01 77 00 Contract Closeout Procedures

5. Section 26 00 00 Electrical

6. Section 31 20 00 Earthwork

7. Section 31 22 70 Sedimentation and Erosion Control

8. Section 32 12 16 Paving and Surfacing

9. Section 32 55 40 Aboveground Storage Tank and Dispenser

1.04 MINOR CHANGES IN THE WORK

A. Supplemental instructions authorizing minor changes the Work, not involving an adjustment to the Contract Sum or Contract Time, will be issued by the Architect on AIA form G710, Architects Supplemental Instructions.

1.05 CHANGE ORDER PROPOSAL REQUESTS

A. Prior to issuing instructions for changes in the Work which the Architect judges will require adjustment to the Contract Sum or Contract Time, the Architect may, at its discretion, request the Contractor to prepare an estimate of the amount of the adjustment.

B. Owner-Initiated Proposal Requests: The Architect will issue a detailed description of the proposed change and supplemental or revised Drawings and Specifications.

1. Respond to the request by submitting a proposal to the Architect for the Owner’s review within 21 calendar days of receipt of the proposal request, unless a shorter time period for response is indicated in the proposal request.

2. Include in the proposal, an estimate of cost necessary to execute the proposed change and a statement indicating the effect the proposed change in the Work will have on the Contract time. Include the supporting data as requested by the Architect.

3. Proposal requests are not an instruction either to stop Work in progress, or to execute the proposed change.

Continue with Work in progress that is not affected by the proposed change.

DARTMOUTH FIRE STATION NO. 1

NEW FUEL DEPOT

DARTMOUTH, MASSACHUSETTS 22 JULY 2026

RT ARCHITECTS, INC.

01 26 00 - 2

C. Contractor-Initiated Change Order Requests: When latent or other unforeseen conditions require modifications to the Contract, the Contractor may propose changes by submitting a request for a change to the Architect.

1. Notify the Architect in writing of proposed changes within 21 calendar days after the occurrence of the event of observance of the condition giving rise to the change proposal request.

2. Submit the change-order proposal request within 21 calendar days after delivering such notification to the Architect.

3. Include a statement outlining the masons for the charge and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and Contract Time. Include the supporting data listed in paragraph F, below.

4. Comply with requirements in Section 'Product Substitutions" if the proposed change in the Work requires the substitution of one product or system for a product or system specified.

D. No extensions of Contract Time nor increase in the Contract Sum will be considered if the additional time or additional cost is a consequence of the Contractor's failure to submit an estimate within the time stipulated, regardless of whether the proposal request or change order request was initiated by the Owner or the Contractor.

E. Proposal Request Form: Use AIA Document G709 for Change Order Proposal Requests.

1.06 NOT USED

1.07 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: When the Owner and Contractor are not in total agreement on the terms of a Change Order Proposal, the Architect may issue a Construction Change Directive on AIA Form G714, instructing the Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. The Construction Change Directive will contain a description of the change in the Work and designate the method to be followed to determine change in the Contract Sum or Contract Time, in accordance with Article 7.3 of the General Conditions.

B. Documentation: If the Construction Change Directive is for Work which is to be compensated on the basis of Time and Materials, the Contractor shall maintain detailed daily records, verified with the Architect and Owner’s Project Manager, on a time and material basis of Work required by the Construction Change Directive.

1. After completion of the change, the Contractor shall submit an itemized account, including supporting data, as may be required by the Architect and Construction Manager, to substantiate cost and time adjustments to the Contract.

1.08 CHANGE ORDER PROCEDURES

A. Upon the Owner's approval of a Change Order Proposal Request, the Architect will issue a Change Order for signatures of the Owner and Contractor on AIA Form G701, as provided in the Conditions of the Contract.

B. The Contractor shall promptly execute the Change Order.

C. The Architect will present the Change Order to the Owner’s Project Manager for review and approval. Upon OPM approval, the Change Order will then be forwarded by the Architect to the Owner for approval during its next regularly scheduled meeting subsequent to the date of the Change Order. A copy of the fully approved and executed Change Order will then be forwarded to all parties for the record.

PART 2 - PRODUCTS NOT USED

PART 3 - EXECUTION NOT USED

END OF SECTION