DFS1FD 00 01 00 INSTRUCTIONS TO BIDDERS 072226DR - pdf.pdf

DARTMOUTH FIRE STATION NO. 1

NEW FUEL DEPOT

DARTMOUTH, MASSACHUSETTS 22 JULY 2026

RT ARCHITECTS, INC.

INSTRUCTIONS TO BIDDERS

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SECTION 00 01 00

A. FOREWORD: The attention of all Bidders is called to the provisions of Sections 44A to 44H, inclusive, of Chapter 149 of the General Laws, as amended.

B. GENERAL: The Awarding Authority invites proposals for the work described in the Contract Documents attached hereto. Before submitting his/her proposal each bidder shall visit the site, examine its conditions, thoroughly acquaint himself/herself with its obstacles and advantages for performing the work, and compare the Contract Documents with the conditions found. All proposals submitted shall be subject to all applicable provisions of law, including, without limiting the generality of the foregoing, Section 39 of Chapter 30 and Sections 44A to 44H, inclusive, of Chapter 149 of the General Laws, as amended.

C. QUESTIONS: All questions as to the interpretation of the Contract Documents shall be submitted in writing to the Engineer and answers to such questions will be sent by the Engineer, only in the form of an Addendum, to every individual or firm on record as having taken a set of Contract Documents. No questions will be answered unless received at least seven days, Saturdays, Sundays and legal holidays excluded prior to the expiration of the time set for filing bids.

D. BID FORMS: Section 00 30 00, Form for General Bid, is included in the Specification.

E. CONTRACT DOCUMENTS: The Awarding Authority will, upon deposit of the amount per set as designated in the Invitation to Bid for the return of same in good condition, furnish one (I) complete set of Contract Documents to each Bidder requesting same. No partial sets of Contract Documents will be issued.

F. REJECTION OF CERTAIN GENERAL BIDS REQUIRED BY LAW: The law requires that every general bid which is not accompanied by the prescribed bid deposit or which is not on a form furnished by the Engineer or Awarding Authority or otherwise does not conform with Sections 44A to 44H, inclusive, of Chapter 149 of the General Laws, as amended, or which is on a form not completely filled in or which is incomplete, conditional, or obscure, or which contains any addition not called for, shall be rejected by the Awarding Authority.

G. FURTHER RIGHT TO REJECT GENERAL BIDS: The Awarding Authority further reserves the right to reject any or all general bids if it be in their interest to do so.

H. GENERAL BIDS: General Bids must be submitted on the FORM FOR GENERAL BID, a sample of which is bound into the Contract Documents as Section 00 30 00 and may be removed and used for additional copies. The General Bid shall be completely filled in, signed, enclosed in an envelope, sealed and plainly marked with the Project Name.

The bid accompanied by a bid deposit in the amount of five percent (5%) of the bid price shall be filed with the Awarding Authority at the place designated in the Invitation to Bid. The bid shall be filed before the time designated in the Invitation to Bid for the opening of General Bids.

1. General Bids shall be for the complete Work in accordance with requirements of the Contract Documents, and the General Contractor shall be selected on the basis of such General Bids.

2. If the bid is mailed, the General Bidders shall enclose their sealed bid in an outer envelope and address as follows:

FROM: General Bidder's Name and Business Address

TO: Dartmouth Fire District NO. 3 140 Cross Road, Dartmouth, MA 02747

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I. BID TRANSMITTAL: All bidders are cautioned to allow ample time for transmittal of bids. Bids received after the specified times will not be accepted or recognized. Note that the times of receipt will determine the acceptability of mailed bids regardless of postmark.

J. REQUIREMENTS FOR FOREIGN CORPORATIONS: The attention of all bidders is called to the provisions of General Laws Chapter 30, Section 39L, which provides that the Awarding Authority may not enter into a contract for construction work and may not approve as a sub-contractor furnishing labor and materials for a part of any such work a foreign corporation which has not complied with the requirements of Sections 3 and 5 of Chapter 181 of the General Laws. The term "foreign corporation" means a corporation not incorporated under the laws of the Commonwealth of Massachusetts.

K. SALES TAX: Purchases of building materials and supplies to be used on this project are entitled to exemption from the Sales and Use Tax if the conditions imposed by Paragraph 6 (f) of Section I of Chapter l4 of the Acts of 1966 are otherwise satisfied. Bidders are instructed to submit proposals on the basis that no Massachusetts Sales and Use Tax will be imposed on purchases of building materials and supplies used in connection with this Project.

L. CONSTRUCTION TIME: The Agreement will include a stipulation that all Work of the Project, as described in the Contract Documents, shall be completed in a period of two (2) months following receipt of the Owner's Notice to Proceed. If the Contractor fails to meet the construction deadline, the Contractor is responsible for all Owner, Owner’s Project Manager and Engineer costs associated with the deadline not being met. The Engineer is to perform two on-site punch lists. If additional punch lists are needed, the Contractor is responsible for all Owners and Engineer’s costs associated with the additional punch list visits.

M. WITHDRAWAL OF BIDS: A bidder may withdraw his or her bid, either personally or by written request, at any time prior to the scheduled time for opening bids. No bidder may withdraw his or her bid for a period of thirty calendar days after the date set for the opening thereof, and bids shall be subject to acceptance by the Owner during this period.

N. EXECUTION OF AGREEMENT:

The form of Agreement which the successful bidder will be required to execute is included in the Project Manual.

The bidder to whom the Contract is awarded shall, within fifteen calendar days after notice of award and receipt of Agreement forms from the Owner, sign and deliver required copies to the Owner.

At or prior to delivery of the signed Agreement, the bidder to whom the Contract is awarded shall deliver to the Owner those Certificates of Insurance required by the Contract Documents and such Labor and Materials Payment Bonds and Performance Bond as are required by the Owner.

Bonds and Certificates of Insurance shall be approved by the Owner before the successful bidder may proceed with the Work. Failure or refusal to provide Bonds or Certificates of Insurance in a form satisfactory to the Owner shall subject the successful bidder to loss of time from the allowable construction period equal to the time of delay in furnishing the required material.

O. METHOD OF AWARD: The contract will be awarded to the lowest responsible and eligible general bidder on the basis of the proposed contract price if such exists, and if the Awarding Authority, in its sole discretion, decides to award on the basis of such alternate. Special attention is called to the provisions of the General Laws, Chapter 149, Sections 44A to 44H defining the term "lowest responsible and eligible bidder" and giving the Awarding Authority the right to require essential information in regard to qualifications.

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P. TAX CERTIFICATION: The successful Bidder will be required to submit a tax certificate as required by chapter 62C, Section 49A of the Massachusetts General Laws, as follows:

CERTIFICATE UNDER M.G.L. c.62C, S49A

I certify under the pains and penalties of perjury that ___________________________________ has/have complied with all laws of the Commonwealth of Massachusetts relating to taxes.

Employer Identification Number Name

Date Title of Business Officer (if Applicable)

END OF INSTRUCTIONS TO BIDDERS