DFS1FD 01 33 00 SUBMITTAL PROCEDURES 072226DR - pdf.pdf

DARTMOUTH FIRE STATION NO. 1

NEW FUEL DEPOT

DARTMOUTH, MASSACHUSETTS 22 JULY 2026

RT ARCHITECTS, INC.

SUBMITTAL PROCEDURES

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SECTION 01 33 00

PART 1 - GENERAL

1.01 RELATED DOCUMENTS

A. All of the Contract Documents, including Drawings, General Conditions, Supplementary Conditions, and all Sections of Division 01 - General Requirements, apply to the Work of this Section.

1.02 DESCRIPTION OF WORK

A. The Work of this Section includes, but is not limited to, the following:

1. Administrative and procedural requirements for submittal of Shop Drawings, Product Data, Samples, and other required submittals as called for in the Contract Documents.

1.03 RELATED WORK SPECIFIED ELSEWHERE

A. Carefully examine all of the Contract Documents for requirements which affect the Work of this Section.

B. Other Specification Sections which directly relate to the Work of this Section include, but are not limited to, the following:

1. Section 01 00 00 General Requirements

2. Section 01 50 00 Temporary Facilities and Controls

3. Section 01 77 00 Contract Closeout Procedures

4. Section 26 00 00 Electrical

5. Section 31 20 00 Earthwork

6. Section 31 22 70 Sedimentation and Erosion Control

7. Section 32 12 16 Paving and Surfacing

8. Section 32 55 40 Above Ground Storage Tank and Equipment

1.04 GENERAL REQUIREMENTS

A. Submittal Procedures

1. General Requirements

a. General Contractor and Sub-Contractor Shop Drawings and Product Data submittals shall be transmitted to the Architect in electronic (PDF) format by the Contractor.

b. The Contractor shall review and apply electronic stamp certifying that the submittal complies with requirements of the Contract Documents, including verification of manufacturer and product, dimensions, and coordination of information required for integration into all related components of the Work.

c. The Architect or Engineer will review and return submittal copies to the Contractor within ten (10) business days.

d. The Contractor is responsible for distribution of reviewed submittals to all subcontractors and suppliers.

e. The Contractor shall submit paper copies of reviewed submittals at Project closeout in accordance with requirements of Section 01 77 00 – Contract Closeout Procedures, Section 01 78 39 – Project Record Documents.

f. In lieu of the above procedure, The Contractor may, at their discretion and with acceptance by the Owner and Architect, choose to utilize a website service designed specifically for transmitting submittals between construction team members. All operational parameters established by the Contractor designated service, 01 33 00 - 2 and all costs associated therewith, shall be implemented and paid for by the Contractor under the Work of this Contract.

B. Electronic Submittal Procedures (per Owner and Architect agreement)

1. In accordance with Paragraph A.1.f. above, electronic submittal procedures shall be as follows.

2. General Requirements

a. Shop Drawings and Product Data submittals shall be transmitted to the Architect in electronic (PDF) format using Submittal Exchange, a website service designed specifically for transmitting submittals between construction team members.

b. The intent of electronic submittals is to expedite the construction process by reducing paperwork, improving information flow, and decreasing turnaround time.

c. The electronic submittal process is not intended for submittal of color samples, color charts, or physical material samples.

3. Submittal Procedures

a. The Contractor may use any or all of the following options for submittal preparation:

1. Subcontractors and suppliers provide PDF submittals to the Contractor via the Submittal Exchange website.

2. Subcontractors and suppliers provide paper submittals to the Contractor who electronically scans and converts to PDF format.

3. Subcontractors and suppliers provide paper submittals to the Submittal Exchange website which electronically scans and converts to PDF format.

b. The Contractor shall review and apply electronic stamp certifying that the submittal complies with requirements of the Contract Documents, including verification of manufacturer and product, dimensions, and coordination of information required for integration into all related components of the Work.

c. The Contractor shall transmit each submittal to the Architect using the Submittal Exchange website:

www.submittal exchange.com.

d. The Architect/Engineer will notify the Contractor by e-mail of completed review and will make review comments available on the Submittal Exchange website.

e. The Contractor is responsible for distribution of reviewed submittals to all subcontractors and suppliers.

f. The Contractor shall submit paper copies of reviewed submittals at Project closeout in accordance with requirements of Section 01 77 00 – Contract Closeout Procedures, Section 01 78 39 – Project Record Documents.

4. Service Cost

a. The Contractor shall include the full cost of Submittal Exchange subscription in their submitted General Bid.

b. The Contactor’s cost shall include costs for all personnel training, including Owner, Owner’s Project

Manager, and Architect.

c. The Contractor shall provide the following Internet Service and Equipment Requirements:

1. E-mail address and Internet access through all Project Site trailers and the Contractor’s main office.

2. Adobe Acrobat, Bluebeam PDF Revu, or other similar PDF review software for applying electronic stamps and review comments shall be provided on all computers provided for Project use in accordance with requirements of Section 01 50 00 – Temporary Facilities and Controls.

http://www.submittal/

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C. Prior to submittal of any shop drawings, product data or samples the Contractor shall submit to the Architect for approval, within 15 business days after being awarded the Contract, a complete submittal log and a schedule of submissions of shop drawings and miscellaneous Work-related submittals which corresponds to the requirements of the CPM schedule and the General Contract. No Submittals will be processed prior to the receipt of such schedule for the school. The schedules shall indicate, by Building and trade, the date by which final approval of each item must be obtained, and shall be revised as required by the conditions of the Work, subject to the Architect’s approval. The Architects review period, including those of his consultants, will not exceed 30 days from the established date of each submission of shop drawings, product data, and samples, plus the additional time, if any, for distribution by the Contractor and receipt of submissions by the Architect. The Contractor shall be required to strictly adhere to the dates established in the schedule. The information in this submittal schedule shall also be included in the Contractor’s CPM schedule for the project submitted in accordance with Section 01 51 11 - Progress Schedule.

D. Following approval of submittal log and schedule, submit to the Architect and Construction Manager, shop drawings, product data and samples required by each specification Section.

E. When the phrase "By Others" (or similar expression) appears on a submittal and refers to any of the Contract Work, it shall be interpreted to mean "by the General Contractor or another Subcontractor". The Architect's and the Construction Manager's review of any submittal containing such phrase shall not be considered permission to delete any Work from the Contract.

F. Review and approval of shop drawings by the Architect and Construction Manager does not indicate approval of changes in the Contract, Time or Cost

1.05 SHOP DRAWINGS

A. Original drawings, prepared by The Contractor, Subcontractor, Supplier or distributor which illustrate some portion of the Work; showing fabrication, layout, setting or erection details.

1. Prepare drawings in a clear and thorough manner.

2. Identify details by reference to sheet and detail numbers shown on Contract Drawings

B. Provide layout verification plans for ceramic tile, resilient floor tile, and carpet. Plans shall indicate changes in material color and pattern in accordance with requirements of the Contract Documents.

1.06 PRODUCT DATA

A. Manufacturer's standard schematic drawings:

1. Modify drawings to delete information which is not applicable to project.

2. Supplement standard information to provide additional information applicable to project.

B. Manufacturer's catalog sheets, brochures, diagrams, schedules, performance charts, illustrations and other standard descriptive data.

1. Clearly mark each copy to identify pertinent materials, products or models.

2. Show dimensions and clearances required.

3. Show performance characteristics and capacities.

4. Show wiring diagrams and controls.

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1.07 SAMPLES

A. Physical examples to illustrate materials, products, units of Work, equipment or Workmanship, and to establish standards by which completed Work is to be judged.

1. Office samples: Of sufficient size and quality to clearly illustrate:

a. Functional characteristics of product or material, with integrally related parts and attachment devices.

b. Full range of color, texture and pattern.

B. Mock-Ups: Sample installation in field and similar items specified in individual Work Sections are processed as special types of samples.

1.08 CONTRACTOR RESPONSIBILITIES

A. Review Shop Drawings, Project Data and Samples prior to submission.

B. Verify:

1. Field measurements

2. Field construction criteria

3. Catalog numbers and similar data

C. Coordinate each submittal with requirements of Work and of Contract Documents.

D. Contractor's responsibility for errors and omissions in submittals is not relieved by Architect or Construction Manager review of submittals.

E. Contractor's responsibility for deviation in submittals is not relieved by Architect or Construction Manager review of submittals, unless the Architect gives written acceptance of specific deviations.

F. Notify Architect/Engineer, in writing at time of submission, of deviations in submittals from requirements of Contract

Documents.

G. Furnish miscellaneous submittals (non-administrative) including, but not limited to warranties, maintenance agreements, Workmanship bonds, project photographs, survey data and reports, physical Work records, quality testing and certifying reports, copies of industry standards, record Documents, field measurement data, operating and maintenance materials, overrun stock, and similar information, devices and materials applicable to the Work.

1.09 SUBMISSION REQUIREMENTS

A. Schedule submissions to permit time for review and resubmission.

B. Submit number of Samples specified in each of specification Sections.

C. Accompany submittals with transmittal letter, in duplicate, containing:

1. Date

2. Project title and number

3. Contractor's name and address

4. Specification Section number, paragraph and item number

5. The number of each Shop Drawing, Product Datum and Sample submitted

6. Notification of deviations from Contract Documents

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7. Manufacturer's name or source of supply

8. Trade name

9. Catalog number

10. Contractor's certification that he has checked all samples for compliance with Contract requirements and availability of material

11. Name and address of Architect, Subcontractor, and supplier

12. Other pertinent data

D. Submittals shall include:

1. Date and revision dates

2. Project title and number

3. The names of:

a. Architect

b. Contractor

c. Subcontractor

d. Supplier

e. Manufacturer

f. Separate detailer when permitted

4. Identification of product or material.

5. Relation to adjacent structure or materials.

6. Field Dimensions, clearly identified as such.

7. Specification Section number, paragraph and item number.

8. Applicable standards, such as ASTM number or Federal Specification.

9. A blank space, 3" x 6", for Architect/Engineer's stamp.

10. Identification of deviations from Contract Documents.

11. Contractor's stamp, initialed or signed, certifying to review of submittal, verification of field measurements and compliance with Contract Documents.

E. The Architect will complete the review and return the record sepias and product data to the Contractor.

F. The Contractor shall be fully responsible for delay in the delivery of materials or progress of Work caused by late review of shop drawings due to failure of the Contractor to submit, revise, or resubmit shop drawings in adequate time to allow the Architect reasonable time (up to 30 calendar days) for normal checking and processing of each submission or resubmission.

G. The Contractor shall assume full liability for delay attributed to insufficient time for delivery and/or installation of material or performance of the Work when approval of pertinent shop drawings and product data is withheld due to failure of the Contractor to submit, revise, or resubmit items in adequate time to allow the Architect reasonable time, not to exceed thirty (30) calendar days, for normal checking and processing of each submission or resubmission.

1.10 NOT USED

1.11 ARCHITECTS REVIEW ACTIONS

A. Submittals Marked "Reviewed as Required by Construction Contract Documents And Approved":

1. Submittals which require no corrections by the Architect will be marked "Reviewed as Required by Contract Documents and Approved". Reviewed as required by Contract Documents and approved, but only for conformance to the design concept of the Work, and subject to further limitations and requirements contained in the Construction Documents.

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B. Submittals Marked "Furnish as Corrected":

1. Submittals which require only a minor amount of correcting will be marked "Furnish as Corrected". This mark means that checking is complete and all corrections are obvious without ambiguity. Fabrication will be allowed on Work "Furnish as Corrected", provided such action will expedite construction and noted corrections are adhered

to. If fabrication is not made strictly in accordance with corrections noted, the item shall be rejected in the field and the Contractor will be required to replace such Work and that of other Contractor's, in accordance with corrected submittals, at his own expense.

C. Submittals Marked "Revise and Resubmit":

1. When submittals are marked "Revise and Resubmit” details of items noted by Architect shall be further clarified before full approval can be given and noted items must not be fabricated until corrected and approved.

D. Submittals Marked "Rejected":

1. When submittals are contrary to Contract requirements or too many corrections are required, they shall be marked

"Rejected". No Work shall be fabricated under this mark. The Architect shall list his reasons for non approval on the submittal or in a transmittal letter accompanying their return. The submittals must be corrected and resubmitted for approval.

E. Submittals Marked "Review":

1. Submittals sent for information only will be marked "Reviewed”. No approval or disapproval is given unless requested by Contractor.

F. Return of Submittals To Contractor Unchecked:

1. The Architect may return submittals to the Contractor unchecked for any of the following reasons, in which case the submission will not be considered official:

a. Submittal in violation of specified procedure or product

b. Inadequately checked by Contractor

c. Inaccurate and in substantial error

1.12 RESUBMISSION REQUIREMENTS

A. Shop Drawings:

1. Revise initial drawings as required and resubmit as specified for initial submittal.

2. Indicate on drawings any changes which have been made other than those requested by Architect/Engineer.

B. Product Data and Samples: Submit new data and samples as required for initial submittal.

1.13 DISTRIBUTION OF SUBMITTALS AFTER REVIEW

A. Distribute copies of Shop Drawings and Product Data which carry Architect/Engineer's stamp, to:

1. Contractor's Job site file

2. Record Documents file

3. Subcontractors and/or suppliers

4. Owner

5. Testing Agency (where applicable)

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B. Distribute samples as directed.

1.14 ARCHITECT/ENGINEER'S DUTIES

A. Review submittals with reasonable promptness.

B. Review for:

1. Design concept of project

2. Information given in Contract Documents

C. Review of separate item does not constitute review of an assembly in which item functions.

D. Affix stamp and initials or signature certifying to review of submittal.

E. Return submittals to Contractor for distribution.

1.15 DAILY CONSTRUCTION REPORTS

A. Prepare daily construction reports, recording the following information concerning events at the site and submit copies to the Architect at weekly intervals.

1. List of Subcontractors at the site

2. Approximate count of personnel at the site

3. High/low temperatures, general weather conditions

4. Accidents and unusual events

5. Meeting and significant events

6. Stoppages and delays, shortages, losses

7. Meter readings and similar recordings

8. Emergency procedures

9. Orders and requests of governing authorities

10. Job modifications received and implemented

11. Services connected, disconnected

12. Equipment or system tests and start-ups

13. Partial completion, occupancies

14. Substantial completion authorization

1.16 EMERGENCY ADDRESSES

A. Within 15 days of Notice to Proceed, submit to the Owner, Construction Manager and the Architect, in writing, the name, addresses and telephone numbers of key members of their organization including Superintendent and personnel at the site, to be contacted in the event of emergencies at the building site, which may occur during non- Working hours.

PART 2 - PRODUCTS

2.01 SUBSTITUTIONS

A. Contractor's request for changes in products, materials and methods of construction required by Contract Documents are considered requests for "substitutions" and are subject to requirements specified under Section 01 60 00 – Product Requirements.

PART 3 - EXECUTION NOT USED

END OF SECTION