DCF ITN 2425 012 SFETC.pdf

DCF ITN 2425 012 1 of 45 (PMT-06-2021) Effective 6/24/2021

STATE OF FLORIDA

DEPARTMENT OF CHILDREN AND FAMILIES

SUBSTANCE ABUSE AND MENTAL HEALTH

INVITATION TO NEGOTIATE

SOUTH FLORIDA EVALUATION AND TREATMENT CENTER

(SFETC) OPERATIONS

DCF ITN 2425 012

DCF ITN 2425 012 2 of 45

TABLE OF CONTENTS

SECTION 1. INTRODUCTION

1.1 Introduction to the Procurement

1.2 Term of the Agreement

1.3 Contact Person and Procurement Officer

1.4 Official Notices

1.5 Protests

SECTION 2. SOLICITATION PROCESS

2.1 General Overview of the Process

2.2 Limitations on Contacting Department Personnel and Others

2.3 Limitations During Negotiations

2.4 Timeline

2.5 Woman--, Veteran--, and Minority-owned Small Businesses Participation

2.6 Mandatory In-Person Pre-Solicitation Conference

2.7 Written Questions and Department Answers

2.8 Receipt of Responses

2.9 Form PUR 1001

2.10 Department’s Discretion

SECTION 3. SPECIFICATIONS

3.1 Definitions

3.2 Minimum Programmatic Specifications

3.3 Minimum Financial Specifications

3.4 Composition of the Contract

3.5 Order of Precedence

3.6 Supporting Documentation

SECTION 4. INSTRUCTIONS FOR RESPONDING TO THE ITN

4.1 How to Submit a Response

4.2 Contents of the Programmatic Response

4.3 CONTENTS OF THE FINANCIAL RESPONSE

4.4 Public Records and Trade Secrets

SECTION 5. THE SELECTION METHODOLOGY

5.1 Selection Criteria

5.2 Evaluation Phase Methodology

APPENDIX I: CERTIFICATE OF SIGNATURE AUTHORITY

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APPENDIX II: RESPONDENT’S CERTIFICATIONS

APPENDIX III: QUESTION SUBMITTAL FORM

APPENDIX IV: SUBCONTRACTOR LIST

APPENDIX V: PROGRAM DESCRIPTION TEMPLATE

APPENDIX VII: BUDGET SUMMARY AND DETAIL INSTRUCTIONS

APPENDIX VIII: PRICING SCHEDULE

APPENDIX IX: PROPOSED COST ALLOCATION PLAN

APPENDIX X: STANDARD CONTRACT

APPENDIX XI: EXHIBITS TO THE STANDARD CONTRACT

APPENDIX XII: FEDERAL GRANT COMPLIANCE INTRODUCTION

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SECTION 1. INTRODUCTION

1.1 Introduction to the Procurement

The Department of Children and Families (Department), Substance Abuse and Mental Health (SAMH) is seeking a single qualified Respondent to provide high quality facility-based forensic mental health services to adults and juveniles adjudicated as adults, who have been committed in accordance with Chapter 916, Florida Statutes, as either Incompetent to Proceed (ITP) or not guilty by reason of insanity (NGI). These services will be provided at the state-owned facility, South Florida Evaluation and Treatment Center (SFETC), located in Florida City. Services include all components necessary for full operation of the facility including management; operations and facility maintenance; integrating security and substance abuse and mental health treatment within the legislatively appropriated budget.

1.2 Term of the Agreement

The anticipated start date of the resulting contract is September 1, 2025. This date is to allow for any possible transition of a new Vendor, if applicable. The awarded Respondent shall be able to transfer services and operational control without causing a disruption in services. The anticipated duration of the contract is five years after the start of service with a five-year renewal option. Renewal, if any, shall comply with § 287.057(13), F.S.

1.3 Contact Person and Procurement Officer

The sole contact point for communication (which will only be accepted in writing) regarding this solicitation is:

Joseph Ruis Procurement Officer The only permitted means of contact:

By Email:

Joseph.Ruis@myflfamilies.com, and CC hqw.procurement.team.activities@myflfamilies.com

1.4 Official Notices

All notices, decisions, intended decisions, addenda (including Notices of Intent to Award), and other matters relating to this solicitation will be posted on the Department of Management Services (DMS) Vendor Information Portal (VIP) located at: https://vendor.myfloridamarketplace.com/ It is the responsibility of Vendors to check the VIP for addenda, notices of decisions, and other information or clarifications to this solicitation. Posting on the VIP is the only official notice for determinations of timeliness of protests (see 1.5).

1.5 Protests

Any protest concerning this solicitation shall be made in accordance with §§ 120.57(3) and 287.042(2), F.S., and Rule Chapter 28-110, Florida Administrative Code (F.A.C.).

Failure to file a protest within the time prescribed in § 120.57(3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, F.S.

mailto:Joseph.Ruis@myflfamilies.com mailto:hqw.procurement.team.activities@myflfamilies.com https://vendor.myfloridamarketplace.com/

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Notices of Protest must be filed with the Clerk of Agency Proceedings (Agency.Clerk@myflfamilies.com).

SECTION 2. SOLICITATION PROCESS

2.1 General Overview of the Process

Responses from responsible and responsive Respondents are eligible for evaluation. By submitting a response, the Respondent agrees to each of the certifications listed in this solicitation unless otherwise indicated.

The Department may request Respondent presentations.

2.2 Limitations on Contacting Department Personnel and Others In accordance with § 287.057(23) F.S., “respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state approved holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement Officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.”

2.3 Limitations During Negotiations

During the Negotiation Phase of this ITN, communication between the members of the prospective Vendor’s negotiations team and the Department’s negotiation team is permissible, but only during recorded negotiation sessions.

2.4 Timeline

Activity Date Time Eastern Address Section

Reference Solicitation advertised and released on VIP:

06/04/2025 VIP Electronic Posting site:

https://vendor.myfloridamarketplace.com/ 1.4

* Mandatory In- Person Pre- Solicitation Conference

07/16/2025

9:30

AM –

approx.

3:30

PM

(break for lunch)

South Florida Evaluation & Treatment Center 18680 SW 376th Street Florida City, FL 33034

NOTE: As a courtesy to the Department, vendors who plan to attend are kindly requested to notify the Procurement Officer of their intent by 12:00 PM on July

9. This notification is optional but appreciated.

2.6

Written questions must be received by:

08/11/2025 2:00 PM See Section 2.7 2.7 mailto:Agency.Clerk@myflfamilies.com

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Activity Date Time Eastern Address Section

Reference Anticipated Department’s response to questions:

08/27/2025 VIP Electronic Posting site:

https://vendor.myfloridamarketplace.com 2.7

Electronic response must be received by the Department:

10/08/2025 2:00 PM See Section 2.8.1 2.8.1

* Response opening:

10/09/2025 11:00

AM

Computer, tablet or smartphone.

https://meet.goto.com/SolicitationAdminist ration You can also dial in using your phone.

Access Code: 687-621-357 United States (Toll Free): 1 866 899 4679 United States: +1 (571) 317-3116 Join from a video-conferencing room or system.

Meeting ID: 687-621-357 Dial in or type:

67.217.95.2 or inroomlink.goto.com Or dial directly: 687621357@67.217.95.2 or 67.217.95.2##687621357 Get the app now and be ready when your first meeting starts:

https://meet.goto.com/install

2.8.3

Anticipated posting of intended contract award:

02/09/2026 N/A DMS VIP Electronic Posting site:

https://vendor.myfloridamarketplace.com/ 5.4.4

Effective date of contract:

07/01/2026 N/A N/A 1.2

*All meetings noted with an asterisk (*) are public meetings.

2.5 Woman--, Veteran--, and Minority-owned Small Businesses Participation Woman--, Veteran--, and Minority-owned Small Businesses are encouraged to participate in any scheduled conferences, conference calls, or pre-solicitation meetings. All Respondents shall be accorded fair and equal treatment. For questions about registering to identify your Small Business as a Woman--, Veteran--, or Minority-owned Small Businesses visit:

https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd

2.6 Mandatory In-Person Pre-Solicitation Conference

Attendance at the Pre-solicitation Conference is a mandatory pre-requisite for acceptance of a Response to this ITN. The Solicitation Conference will be held at the time and dates specified in Section 2.4.

The purpose of the Mandatory Pre-solicitation Conference is to tour the physical Facility location and operations with interested Vendors, with the expectation that Vendors have reviewed the ITN in full prior to attending. The Department will make supplemental materials such as equipment lists, https://vendor.myfloridamarketplace.com/ https://meet.goto.com/SolicitationAdministration https://meet.goto.com/SolicitationAdministration https://meet.goto.com/install https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd

DCF ITN 2425 012 7 of 45 reports, and facility specifications available for review on-site during the Mandatory Pre-Solicitation Conference.

2.7 Written Questions and Department Answers

Vendor questions for which binding Department answers are desired must be addressed as permitted in Section 1.3. Vendors are encouraged to use the template provided in APPENDIX III, Questions should be submitted to the Procurement Officer on or before the dates and time specified in Section 2.4.

2.8 Receipt of Responses

The Department prefers responses be sent by electronic means (email). The electronic submission must comply with the requirements herein. The Respondent shall submit an electronic version of the Response to this solicitation (including all required documents) in PDF format as an attachment to an email sent to the Procurement Officer’s email address provided in Section 1.3. The software used to produce the electronic file must be Adobe portable document format (“pdf”), version 6.0 or higher.

The Department must be able to be open and view the response utilizing Adobe Acrobat. In the event that the electronic file attachment is too large to be submitted in a single email, the Respondent may utilize multiple emails so long as all required documents are delivered to the Procurement Officer by or before the date and time specified in Section 2.3. The Department can allow up to 100 MB for incoming attachments. The Respondent email system must also allow for a 100 MB attachment. Zipping attachments will reduce file sizes.

2.8.1 Response Deadline

Responses must be received by the Procurement Officer no later than the date and time and at the address provided in Section 2.4. Respondents are exclusively responsible for timely delivery of proposals to the Procurement Officer. At the sole discretion of the Department, any proposals that are not received by the specified date and time, may not be evaluated. The transmittal to the Department’s contact person remains the responsibility of the prospective Respondent and the risk of non-receipt or delayed receipt shall be borne exclusively by the prospective Respondent.

2.8.2 Response Withdrawal and Amendment

Respondents may withdraw, or withdraw and replace, previously submitted sealed Responses on or before the date and time specified for sealed Responses to be received by the Department.

2.8.3 Binding Response

Respondents are bound by their Responses until the latter of sixty (60) calendar days after the Response opening or the closing of all opportunities for protest or appeal.

2.8.4 Cost of Preparation of Response

The Department will not pay any costs incurred in responding to this solicitation.

2.9 Form PUR 1001

The standard “General Instructions to Respondents” Form PUR 1001 (10/06) is hereby incorporated into this solicitation by reference as if fully recited herein. In the event of any conflict between Form PUR 1001 and this solicitation, the terms of this solicitation shall take precedence over Form PUR 1001, unless the conflicting term is required by Florida law, in which case the term contained in Form PUR 1001 shall take precedence. Form PUR 1001 is available at:

http://www.dms.myflorida.com/media/purchasing/pur_forms/1001_pdf.

2.10 Department’s Discretion

https://dms-media.ccplatform.net/content/download/2933/file/PUR%201000%20%28General%20Contract%20Conditions%29.pdf

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2.10.1 The Department may:

2.10.1.1 Determine whether a Respondent is responsible, as defined in § 287.012, Florida

Statutes;

2.10.1.2 Waive minor irregularities when doing so would be in the best interest of the State of

Florida;

2.10.1.3 Withdraw the solicitation or reject all Responses at any time;

2.10.1.4 Select more than one Respondent for the commodities and contractual services encompassed by this solicitation;

2.10.1.5 Withdraw or amend its Notice of Award;

2.10.1.6 Award contract(s) for a reduced scope of the commodities and contractual services encompassed by this solicitation.

SECTION 3. SPECIFICATIONS

3.1 Definitions

Contract terms can be found in APPENDIX X – Standard Contract under Section 1.6.1.3. and in APPENDIX X1 - Exhibits to the Standard Contract under Exhibit A1.

3.2 Minimum Programmatic Specifications

The selected Respondent(s) shall perform the tasks outlined in the Department’s Standard Contract and Exhibits to the Standard Contract (APPENDIX X and APPENDIX XI) in accordance with all terms therein.

3.3 Minimum Financial Specifications

The selected Respondent(s) shall be compensated in the manner set forth in Standard Contract and Exhibits to the Standard Contract (APPENDIX X and APPENDIX XI) in accordance with all terms therein.

3.3.1 Funding Sources

Funding for the services outlined in this ITN is general revenue funding appropriated annually by the Florida Legislature and is subject to the availability of funds.

3.3.2 Allowable Costs

All costs associated with the delivery of services outlined in this ITN must be in accordance with the Department of Financial Services’ Reference Guide for State Expenditures, which can be located at:

https://www.myfloridacfo.com/docs-sf/accounting-and-auditing-libraries/state-agencies/reference-guide-for-state-expenditures.pdf

3.3.3 Funding for Services Only

There will be no funds awarded or associated with the resulting contract for start-up or readiness activities. Such costs will be borne exclusively by the successful Respondent.

3.3.4 No Cost-of-Living Increases

The Department does not fund Cost-of-Living increases.

3.4 Composition of the Contract

The contract awarded as a result of this solicitation will be composed of:

https://www.myfloridacfo.com/docs-sf/accounting-and-auditing-libraries/state-agencies/reference-guide-for-state-expenditures.pdf https://www.myfloridacfo.com/docs-sf/accounting-and-auditing-libraries/state-agencies/reference-guide-for-state-expenditures.pdf

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3.4.1 Department’s Standard Contract

The Department’s Standard Contract contains general contract terms and conditions required by the Department for all Respondents. In addition, the Department’s Exhibits to the Standard Contract contains additional contract terms and conditions governing the performance of work, the clients to be served, required deliverables, performance standards, and compensation.

3.4.2 Form PUR 1000

Form PUR 1000 is incorporated by reference into the Department’s Standard Contract. In the event of any conflict between Form PUR 1000 and this solicitation, the terms of this solicitation shall take precedence over Form PUR 1000, unless the conflicting term is required by Florida law, in which case the term contained in Form PUR 1000 shall take precedence. Form PUR 1000 is available at:

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/stat e_purchasing_pur_forms

3.4.3 Other Attachments or Exhibits

All other attachments and exhibits to the contract referenced in this solicitation shall also be part of the resulting contract, if any; and

3.4.4 Respondent Response

The Respondent’s Response and any additional submittals, if incorporated into or attached to the contract.

3.5 Order of Precedence

In the event of conflict within any two or more documents within the contract documents listed in Section 3.4, the earlier listed document shall control (e.g. 3.4.2. will control over 3.4.3).

3.6 Supporting Documentation

This table lists the supporting documentation, and the associated link to download the supporting documentation.

Subject Description Link

PUR 1000 PUR 1000

https://dms-media.ccplatform.net/content/download/2933/file /PUR%201000%20%28General%20Contract%2 0Conditions%29.pdf

PUR 1001 PUR 1001

https://dms-media.ccplatform.net/content/download/2934/file /PUR%201001%20General%20Instructions%20 to%20Respondents.pdf

Allowable Costs DMS Reference Guide for State Expenditures https://www.myfloridacfo.com/docs-sf/accounting-and-auditing-libraries/state-agencies/reference-guide-for-state-expenditures.pdf

Department of Children and Families

DCF Agency Website www.myflfamilies.com

SECTION 4. INSTRUCTIONS FOR RESPONDING TO THE ITN

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://dms-media.ccplatform.net/content/download/2933/file/PUR%201000%20%28General%20Contract%20Conditions%29.pdf https://dms-media.ccplatform.net/content/download/2933/file/PUR%201000%20%28General%20Contract%20Conditions%29.pdf https://dms-media.ccplatform.net/content/download/2933/file/PUR%201000%20%28General%20Contract%20Conditions%29.pdf https://dms-media.ccplatform.net/content/download/2933/file/PUR%201000%20%28General%20Contract%20Conditions%29.pdf https://dms-media.ccplatform.net/content/download/2934/file/PUR%201001%20General%20Instructions%20to%20Respondents.pdf https://dms-media.ccplatform.net/content/download/2934/file/PUR%201001%20General%20Instructions%20to%20Respondents.pdf https://dms-media.ccplatform.net/content/download/2934/file/PUR%201001%20General%20Instructions%20to%20Respondents.pdf https://dms-media.ccplatform.net/content/download/2934/file/PUR%201001%20General%20Instructions%20to%20Respondents.pdf https://www.myfloridacfo.com/docs-sf/accounting-and-auditing-libraries/state-agencies/reference-guide-for-state-expenditures.pdf https://www.myfloridacfo.com/docs-sf/accounting-and-auditing-libraries/state-agencies/reference-guide-for-state-expenditures.pdf https://www.myfloridacfo.com/docs-sf/accounting-and-auditing-libraries/state-agencies/reference-guide-for-state-expenditures.pdf https://www.myfloridacfo.com/docs-sf/accounting-and-auditing-libraries/state-agencies/reference-guide-for-state-expenditures.pdf https://www.myflfamilies.com/

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4.1 How to Submit a Response

4.1.1 Number of Copies Required and Format for Submittal

Respondents shall submit one original copy of their Response. Electronic signatures are acceptable.

The original Response submitted to the Department must contain an original signature of an official authorized to bind the Respondent to the Response. One redacted copy of the Response, identical to the original copy and clearly labeled as redacted, must also be submitted.

4.1.2 Response Format

Responses must be typed, single-spaced, on 8 1/2” x 11” format. Pages must be numbered in a logical, consistent fashion. Figures, charts, and tables should be numbered and referenced by number in the text. The Response must be submitted in accordance with Sections 4.2 and 4.3.

4.2 Contents of the Programmatic Response

4.2.1 Title Page

The first page of the Response shall be a Title Page that contains the following information:

4.2.1.1 Title of Response;

4.2.1.2 ITN Solicitation number;

4.2.1.3 Respondent’s name and federal tax identification number;

4.2.1.4 Identification of the enclosed document (Program, Facility Management, Financial, etc.); and

4.2.1.5 Name, title, telephone number, email, and address of person who can respond to inquiries regarding the Response; and

4.2.1.6 Name, title, telephone number of three (3) state or federal clients for whom the

Respondent has operated facilities for within the past five years.

4.2.2 SECTION 1: TABLE OF CONTENTS

The Respondent shall provide a table of contents outlining the content of each section of the Response and the associated page number(s). Supporting documentation must be indexed and labeled accordingly.

4.2.3 SECTION 2: MANDATORY REQUIREMENTS

The following are the Mandatory Requirements:

4.2.3.1 Signature Authority

Include a signed certificate (APPENDIX I), completing either Section A (or providing a corporate resolution or other duly executed certification issued in the Respondent’s normal course of business) or Section B, demonstrating the person signing the Response, and its statements and certifications, is authorized to make such representations and to bind the Respondent.

4.2.3.2 Respondent Certifications

Include the Respondent Certifications Form (APPENDIX II) signed by the person named in the Certificate of Signature Authority as the Authorized Representative of the Respondent and with “true” checked next to each of the Certifications (a) through (f).

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4.2.4 SECTION 3: CORE TEAM QUALIFICATIONS (Limited to 5 pages, excluding resumes)

4.2.4.1 The Respondent shall describe the qualifications and credentials of their leadership team with an explanation of why the leadership team is qualified to lead their organization in meeting the needs of this ITN. The Respondent shall provide a brief executive overview demonstrating an understanding of the ITN purpose and the needs specified. In addition, the Respondent must include résumés for key leadership personnel describing their work experience, education, and training as it relates to the requirements of this ITN and the Department’s Standard Contract Part 1 and Exhibits to the Standard Contract (APPENDIX X and APPENDIX XI).

4.2.4.2 The Response shall include the Respondent’s operational approach to the recruitment, training, supervision, and retention of qualified personnel as described in the Department’s Standard Contract Part 1 and Exhibits to the Standard Contract (APPENDIX X and APPENDIX XI). The Response should address all applicable personnel grievance and conflict resolution practices. The Respondent should explain how it’s organization, subcontractors, and staffing levels will best meet the performance standards required to perform properly. It is also important to describe the credentials for human resources, quality assurance, financial, information technology, and other key professional level employees.

4.2.5 SECTION 4: SERVICES APPROACH AND SOLUTION (Limited to 50 pages)

4.2.5.1 Program

The Respondent shall describe their approach and detail their plan to accomplish the goals as identified in APPENDIX V - Program Description Template, the completed APPENDIX V - Program Description Template must include all information outlined therein. The Respondent should include a Table of Contents and format this Response section in a way that is clearly delineated for each defined service area.

Refer to Section 5 for additional details regarding content and scoring.

4.2.5.2 Facility Management

The Respondent shall describe their approach and detail their plan to accomplish the goals as identified in APPENDIX VI - Facility Management Description Template, the completed APPENDIX VI - Facility Management Description Template must include all information outlined therein. The Respondent should include a Table of Contents and format this Response section in a way that is clearly delineated for each defined service area. Refer to Section 5 for additional details regarding content and scoring.

4.2.6 SECTION 5: SUPPORTING DOCUMENTATION

Attachments, exhibits or any other supporting documentation referenced in the Response must be labeled accordingly. All supporting documentation must be formatted as specified in Section 4.1.2.

4.3 CONTENTS OF THE FINANCIAL RESPONSE

4.3.1 Financial Response Title Page

The first page of the Response shall be a Title Page that contains at least the following information:

A. Title of Response;

B. ITN number;

4.3.2 SECTION 1: TABLE OF CONTENTS

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The Respondent shall provide a table of contents outlining the content of each section of the Response and the associated page number(s).

4.3.3 SECTION 2: BUDGET SUMMARY & NARRATIVE (APPENDIX XII)

The Respondent must provide overall costs including the submission of a detailed budget. The Respondent must provide a completed APPENDIX XII – Budget Summary and Narrative demonstrating a summary of proposed program costs and a description of each line item detailing how costs were derived. The Respondent shall include a budget for each state fiscal year and any possible renewal years.

The budget totals should be based on available funding projections, if any, and if different, the Respondent should explain the differences.

4.3.4 SECTION 3: PRICING SCHEDULE (APPENDIX XIII)

The Respondent shall provide a proposed Pricing Schedule using the template provided in APPENDIX XIII – Pricing Schedule for each year of the contract and any possible renewal period, as specified in Section 1.2.

4.3.5 Financial Management and Proposed Value Added Services

The Respondent must describe its current financial management and accounting systems and capability. The Respondent shall provide information on value added services the Respondent will provide and the associated costs.

4.3.6 Ongoing Approach to Reduce Administrative Costs and Expand Services The Respondent shall provide the ongoing approach to reduce administrative cost, without affecting the quality of the services.

4.4 Public Records and Trade Secrets

4.4.1 How to Claim Trade Secret Protection

If the Respondent considers any portion of the documents, data or records submitted in its response to be trade secret, as defined in § 812.081(1)(c), F.S., and exempt from public inspection or disclosure pursuant to Florida’s Public Records Law, the Respondent must submit all such information in a separately bound document (or in the case of electronic media, in a manner compliant with Section 4 , with the words "Trade Secret" included in the file name) clearly labeled "Attachment to Response, Solicitation No. – Trade Secret Material". Appropriate cross-references should be included in nonexempt materials. The first page of the electronic file and hardcopy documents must explain why the information in the document is a trade secret. This submission must be made no later than the response submittal deadline. Where such information is part of material already required to be submitted as a separately bound or enclosed portion of the response, it shall be further segregated and separately bound or enclosed and clearly labeled as set forth above in addition to any other labeling required of the material. If the Respondent considers any portion of a submission made after its response to be trade secret the Respondent must clearly label the submission as containing trade secret information (or in the case of electronic media, include "Trade Secret" in the relevant file names).

4.4.2 Respondent’s Duty to Respond to Public Records Requests In response to any notice by the Department that a public records request received by the Department encompasses any portion of the separately bound part of the Respondent’s Response or other submissions labeled as “trade secret,” the Respondent shall expeditiously provide the Department, or the public pursuant to subsection 119.0701(2), Florida Statutes, with a redacted version of the document(s) and identify in writing the specific statutes and facts that authorize

DCF ITN 2425 012 13 of 45 exemption of the information from the Public Records Law. If different exemptions are claimed to be applicable to different portions of the redacted information, the Respondent shall provide information correlating the nature of the claims to the redacted information. The redacted copy must only exclude or obliterate only those exact portions that are claimed confidential or trade secret. If the Respondent fails to promptly submit a redacted copy and justification in response to the notice of a public records request, the Department is authorized to produce the records sought without any redaction.

4.4.3 Department not Obligated to Defend Respondent Claims

The Department is not obligated to agree with or defend any Respondent claim of exemption from inspection and copying under Florida’s Public Records Law. The Respondent is responsible for defending such claims. Further, the Respondent shall protect, defend, and indemnify, including attorney’s fees and costs, the Department for actions (including litigation initiated by the Department) arising from or relating to such claims.

SECTION 5. THE SELECTION METHODOLOGY

The Department intends to award the contract to the responsible and responsive Respondent(s) whose Response is determined, in writing, to be the best value to the state. The Department will award the contract based on a consideration of the relative importance of price and other evaluation criteria set forth in the solicitation. The Department may also make a determination as to whether to deem one or more Respondents ineligible for award due to non-responsibility or non-responsiveness. The Department will electronically post the intent to award in accordance with §120.57(3)(a), Florida Statutes, and Rule 60A-1.021, Florida Administrative Code.

5.1 Selection Criteria

5.2 Evaluation Phase Methodology

All Responses determined to be responsive will be evaluated using the process outlined below.

5.2.1 Scoring

The Department may consider any information that reflects upon a Respondent’s capability to fully perform the contract requirements and demonstrates the level of integrity and reliability required to assure performance of the contract.

Responses will be scored based on the below Scoring Scale:

Description Category Points Assigned

Extensive competency, proven capabilities, an outstanding approach to the subject area, innovative, practical, and effective solutions, a clear and complete understanding of inter-relationships, full responsiveness, a clear and comprehensive understanding of the requirements and planning for the unforeseen.

Superior 5

Clear competency, consistent capability, a reasoned approach to the subject area, feasible solutions, a generally clear and complete description of inter-relationships, extensive but incomplete responsiveness and a sound understanding of the requirements.

Good 4

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Fundamental competency, adequate capability, a basic approach to the subject area, apparently feasible but somewhat unclear solutions, a weak description of inter-relationships in some areas, partial responsiveness, a fair understanding of the requirements and a lack of staff experience and skills in some areas.

Adequate 3

Little competency, minimal capability, an inadequate approach to the subject area, infeasible and/or ineffective solutions, somewhat unclear, incomplete and /or non-responsive, a lack of understanding of the requirements and a lack of demonstrated experience and skills.

Poor 2

A significant or complete lack of understanding, an incomprehensible approach, a significant of complete lack of skill and experience and extensive non-responsiveness.

Insufficient 1

Scores of zero (0) will be assigned for any sections of the Response not received.

Not Received 0

5.2.2 Criteria

SECTION 3: CORE TEAM QUALIFICATIONS Weight Score (0-5) Total

Criterion 1:

Does the Respondent demonstrate adequate qualifications and credentials of their leadership team with an explanation of why the leadership team is qualified to lead their organization in meeting the needs of this solicitation?

Criterion 2:

Does the Respondent demonstrate a clear understanding of the ITN purpose, and the needs specified?

Criterion 3:

Does the Respondent demonstrate adequate operational approach to the recruitment, training, supervision, and retention of qualified personnel?

MAX TOTAL POSSIBLE: 15 75

SECTION 4: SERVICES APPROACH AND SOLUTION

Program The Respondent shall describe their approach and detail their plan to accomplish the goals and services as identified in Exhibits to the Standard Contract and APPENDIX V - Program Description Template.

Criterion 4: 7

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Does the Respondent’s approach and philosophy, including mission statement, core values, and vision align with the Department and resulting Contract?

Criterion 5 (Resident Services):

The Respondent’s articulation of its solution(s) and the ability of the solution(s) to meet the requirements of this ITN and provide additional value for:

Treatment Services

Criterion 6 (Resident Services):

The Respondent’s articulation of its solution(s) and the ability of the solution(s) to meet the requirements of this ITN and provide additional value for:

Residential Services

Criterion 7 (Resident Services):

The Respondent’s articulation of its solution(s) and the ability of the solution(s) to meet the requirements of this ITN and provide additional value for:

o Policies, Programs, and Procedures o Performance o Documentation and Record Maintenance o Contract Reports and Deliverables

Criterion 8 (Administrative Services):

The Respondent’s articulation of its solution(s) and the ability of the solution(s) to meet the requirements of this ITN and provide additional value for:

o Staffing

Criterion 9 (Administrative Services):

The Respondent’s articulation of its solution(s) and the ability of the solution(s) to meet the requirements of this ITN and provide additional value for:

o Performance o Data Collection & Reporting o Performance Measures o Quality Improvement o Performance Improvement o Risk Management

Criterion 10 (Administrative Services):

The Respondent’s articulation of its solution and the ability of the solution(s) to meet the requirements of this ITN and provide additional value for:

o Documentation and Record Maintenance

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Criterion 11 (Administrative Services):

The Respondent’s articulation of its solution and the ability of the solution(s) to meet the requirements of this ITN and provide additional value for:

o Contract Reports and Deliverables

MAX TOTAL POSSIBLE: 37 185

Facility Management The Respondent shall describe their approach and detail their plan to accomplish the goals as identified in APPENDIX VI - Facility Management Description Template.

Criterion 12 (Staffing):

The Respondent’s articulation of its solution and the ability of the solution(s) to meet the requirements of this ITN and provide additional value for:

o Key Positions

Criterion 13 (Description of Proposed Plans and Programs):

The Respondent’s articulation of its solution and the ability of the solution(s) to meet the requirements of this ITN and provide additional value for:

o Annual Operating Plan

Criterion 14 (Description of Proposed Plans and

The Respondent’s articulation of its solution and the ability of the solution(s) to meet the requirements of this ITN and provide additional value for:

o Annual Operating Plan – Administration and

Supervision Program

Criterion 15 (Description of Proposed Plans and

The Respondent’s articulation of its solution and the ability of the solution(s) to meet the requirements of this ITN and provide additional value for:

o Annual Operating Plan – Administration and

Supervision Program

Criterion 16 (Description of Proposed Plans and

The Respondent’s articulation of its solution and the ability of the solution(s) to meet the requirements of this ITN and provide additional value for:

o Annual Operating Plan – Safety and Security

Program

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Criterion 17 (Description of Proposed Plans and

The Respondent’s articulation of its solution and the ability of the solution(s) to meet the requirements of this ITN and provide additional value for:

o Annual Operating Plan – Preventative Maintenance

Program

Criterion 18 (Description of Proposed Plans and

The Respondent’s articulation of its solution and the ability of the solution(s) to meet the requirements of this ITN and provide additional value for:

o Annual Operating Plan – Inventory Program

Criterion 19 (Description of Proposed Plans and

The Respondent’s articulation of its solution and the ability of the solution(s) to meet the requirements of this ITN and provide additional value for:

o Annual Operating Plan – Operations and

Maintenance Housekeeping Program

Criterion 20 (Description of Proposed Plans and

The Respondent’s articulation of its solution and the ability of the solution(s) to meet the requirements of this ITN and provide additional value for:

o Annual Operating Plan – Resource Recovery and

Waste Management Program

Criterion 21 (Description of Proposed Plans and

The Respondent’s articulation of its solution and the ability of the solution(s) to meet the requirements of this ITN and provide additional value for:

o Annual Operating Plan – Emergency Operating Plan

MAX TOTAL POSSIBLE: 30 150

OVERALL MAX TOTAL POSSIBLE: 82 410

5.2.3 The Financial portion will be scored in accordance with the following criteria.

Financial Criteria Weight Score Total

Criterion 22: Budget The Respondent’s proposed budget. 10

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Financial Criteria Weight Score Total

Criterion 23: Pricing Schedule

Criterion 24: Financial Management The Respondent’s financial management approach, including proposed service efficiencies, re-investment, and ongoing approach to reduce administrative costs and expand services

MAX TOTAL 25 125

5.2.4 Total Score of Responses

The Procurement Officer will average the total programmatic point scores and the total financial point scores. The Procurement Officer will then add the programmatic Response points score to the financial Response point scores to obtain a total score. The Procurement Officer will use the total points to rank Respondents. This ranking will serve as the recommended ranking of the Department’s Evaluators.

5.2.5 Report of the Procurement Officer

The Procurement Officer will report those proposals deemed responsive and Respondents deemed responsible. The report will include the ranking of Respondent(s) recommended for negotiations.

5.3 Negotiation Phase Methodology

The Department may negotiate concurrently with any or all of the Respondents it deems to be within the competitive range.

5.3.1 Supplemental Responses

The Department reserves the right to require Respondents to submit a supplemental Response or other submission prior to conducting negotiations. Notice of such requirement will be posted on the DMS Vendor Information Portal (VIP) website:

MyFloridaMarket Place Vendor Information Portal.

5.3.2 Goal of Negotiations

The negotiation process is intended to enable the Department to determine which Respondent presents the best value, whether and with whom it will contract, and to establish the principal terms and conditions of such contract.

5.3.3 Other Department Rights During Negotiations

At any time during the negotiation process, the Department’s reserved rights include but are not limited to:

5.3.3.1 Schedule additional negotiating sessions with any or all Respondent(s);

5.3.3.2 Require any or all Respondent(s) to provide additional or revised Responses and detailed written replies addressing specified topics;

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5.3.3.3 Require any or all Respondent(s) to provide a written best and final offer;

5.3.3.4 Require any or all Respondent(s) to address services, prices, or conditions offered by any other Respondent;

5.3.3.5 Pursue a contract with one or more Respondent(s) for the services encompassed by this solicitation, any addenda thereto, and any request for additional or revised detailed written Responses or request for best and final offers;

5.3.3.6 Pursue the division of contracts between Respondent(s) by type of service or geographic area, or both;

5.3.3.7 Arrive at an agreement with any Respondent, finalize principal contract terms with such Respondent, and terminate negotiations with any or all other Respondents, regardless of the status of or scheduled negotiations with such other Respondent(s);

5.3.3.8 Discontinue further negotiations with any Respondent;

5.3.3.9 Reopen negotiations with any Respondent;

5.3.3.10 Take any additional administrative steps deemed necessary in determining the final award, including additional fact-finding, evaluation, or negotiation where necessary and consistent with the terms of this ITN;

5.3.4 Negotiation Meetings

5.3.4.1 Negotiations between the Department and Respondents are not open to the public pursuant to § 286.0113(2)(b)1., F.S.

5.3.4.2 Negotiations and negotiation strategy meetings are temporarily exempt public meetings pursuant to § 286.0113(2), Florida Statutes.

5.3.4.3 The Department shall audio record all meetings of the Department’s Negotiation

Team pursuant to § 286.0113(2)(c)1.

5.4 Notice of Intent to Award

5.4.1 Negotiation Team Recommendation

The Department’s Negotiation Team will develop a recommendation as to the award that will provide the best value to the state based on the selection criteria set forth in Section 5.1. The Negotiation Team will conduct a public meeting to announce their recommendation before forwarding the recommendation to the Secretary, or the Secretary’s designee, for review.

5.4.2 Selection of Respondent(s)

The Secretary, or the Secretary’s designee, will then decide to whom the contract should be awarded under this ITN.

5.4.3 Reserved Rights

The Department reserves the right to:

5.4.3.1 Select one or more Respondents for the services encompassed by this solicitation, any addenda thereto and any request for additional or revised detailed written Responses or request for best and final offers;

5.4.3.2 Divide the work among Respondents by type of service or geographic area, or both;

5.4.3.3 Award contracts for less than the entire service area or less than all services encompassed by this solicitation, or both;

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5.4.3.4 Award a contract which includes one or more subcontractors proposed by any other Respondent(s);

5.4.3.5 Request revisions to any Response or cost proposal submitted in response to this

ITN;

5.4.3.6 Require a Respondent to obtain a performance bond.

5.4.3.7 Cancel or withdraw the solicitation; and

5.4.3.8 Reject all Responses with or without the intent to resolicit.

5.4.4 Selection of Respondent(s), Decision to Reject All, or Cancel The Department will make a determination to award to the Respondent(s), reject all Responses, or cancel this procurement. The Department will notice, in writing, it’s decision on the Vendor Information Portal.

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK

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APPENDIX I: CERTIFICATE OF SIGNATURE AUTHORITY

Check below and complete Section A or Section B Respondent is not a sole proprietorship (Complete Section A) Respondent is a sole proprietorship (Complete Section B)

Section A

I, _______________________________ _______ (name), hold the office or position of ____________________________________ (title) with__________________ (legal name of Respondent) and have authority to make official representations by said Respondent regarding its official records and hereby state that my examination of the Respondent’s records show that __________________________ (name) currently holds the office or position of ______________________________ (title) with the Respondent and currently has authority to make binding representations to the Department and sign all documents submitted on behalf of the above-named Respondent in response to ITN # ____________, and, in so doing, to bind the named Respondent to the statements made therein.

Dated:

Signature:

Printed Name:

Title:

NOTE: In lieu of the above, the Respondent may submit a corporate resolution or other duly executed certification issued in the Respondent’s normal course of business to prove signature authority of the named Authorized Representative.

Section B

I, ____________________________(name) am a sole proprietor, personally doing business in the name of ________________________________________ (name of Respondent), and will be personally bound by the Response submitted in response to ITN # ________.

Dated:

Signature:

Printed Name:

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APPENDIX II: RESPONDENT’S CERTIFICATIONS

CERTIFICATIONS

MASTER CERTIFICATION

As the person named in the Certificate of Signature Authority as the Authorized Representative of the Respondent, ________________________________________ (legal name of Respondent), I confirm that I have fully informed myself of all terms and conditions of ITN #__________ (the ITN), the facts regarding the Response submitted by the Respondent in response to the ITN and the truth of each statement contained in Certifications (a) through (f) and certify, by checking the applicable “true” or “false” box below and affixing my signature hereto, that each statement in each checked certification is “true” or “false” as indicated.

Check the applicable box next to the title to each certification:

True False

a. Certification of Binding Response and Acceptance of Terms of ITN and Contract

Document

b. Statement of No Prohibited Involvement

c. Statement Non-Collusion

d. Certification Regarding Subcontractors

e. Certification Regarding Prior Contractual Obligations

f. Certification of Representations Per sections 287.133, and 287.134, F.S.

The content of each certification named above, set forth below, is incorporated into this Master Certification as if fully recited herein and, for each certification marked “true” above, the below signature is deemed to be affixed to each such certification. I agree that any certification not marked above will be deemed “false.”

Signature of Authorized Representative:

Date:

a. Certification of Binding Response and Acceptance of Terms of ITN and Contract Document By checking the “True” box in the Master Certification and signing the same, I hereby certify that the Respondent’s Response submitted in response to the Department of Children and Families Invitation to Negotiate (the ITN) is binding on the Respondent in accordance with the terms of the ITN. If awarded any contract as a result of the ITN, the Respondent will comply with the specifications, terms, and conditions stated in the ITN and the contract document.

b. Statement of No Prohibited Involvement By checking the “True” box in the Master Certification and signing the same, I hereby certify that no member of this firm or any person having interest in this firm has: Been awarded a contract as described in subsections 287.057(17)(c), Florida Statutes, to perform a feasibility study of the potential implementation of a subsequent contract to support this project, participated in drafting of a solicitation for this specific project, or developed a program for future implementation of this project.

c. Statement of Non-Collusion By checking the “True” box in the Master Certification and signing the same, I hereby certify that all persons, companies, or parties interested in the ITN as principals are named therein, that the Respondent’s Response is made without collusion with any other Respondent.

d. Certification Regarding Subcontractors By checking the “True” box in the Master Certification and signing the same, I hereby certify the Respondent’s agreement that by submitting a Response to this ITN, the Respondent waives any exclusivity provision in its subcontractor agreements.

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e. Certification Regarding Prior Contractual Obligations By checking the “True” box in the Master Certification and signing the same, I hereby certify the Respondent has not:

(1) Failed to correct any unsatisfactory performance in a previous contract to the satisfaction of any Agency or eligible user;

(2) Had a contract terminated by any Agency or eligible user for cause; or

(3) Failed to sign a contract awarded by any Agency.

f. Certification of Representations Per Sections 287.042, 287.133 and 287.134, Florida Statutes By checking the “True” box in the Master Certification and signing the same, I hereby certify the Respondent is not listed on the Suspended Respondents List maintained pursuant to Rule 60A-1.006, F.A.C., Convicted Respondents List created and maintained pursuant to section 287.133, F.S., or on the Discriminatory Respondents List created and maintained pursuant to section 287.134, F.S, and for Federal funds, not be listed on the governmentwide exclusions in the System for Award Management (SAM).

TIE BREAKING CERTIFICATIONS

Statutory Preferences When Awarding Contracts Various provisions of Chapters 287 and 295, F.S., provide qualifying Respondents the advantage of "tie breakers" whenever two or more bids, proposals, or Responses received by an agency are equal with respect to price, quality, and service. In order to take advantage of the below "tie breakers," a Respondent who meets the statutory qualifications for one or more of these "tie breakers" must certify that it qualifies for the cited preference. Completion of the certification is optional for qualifying Respondents; however, a Respondent waives all rights to consideration of a "tie breaker" if it fails to submit the certification on or before the deadline to submit its bid, proposal or Response.

MASTER CERTIFICATION – TIE-BREAKING CERTIFICATIONS

As the Authorized Representative of the Respondent, ________________________________________ (legal name of Respondent), I confirm that I have fully informed myself of all terms and conditions of ITN # ____________(the ITN), the facts regarding the Response submitted by the Respondent in response to the ITN and the truth of each statement contained in Certifications (g) through (k) and certify, by checking one or more of the boxes below and affixing my signature hereto, that each statement in each checked certification is true.

Check the box next to the title to each certification that is true:

g. Certification of a Certified Minority Business Enterprise

h. Certification of a Certified Veteran Business…