Add07 DCF ITN 2425 012 SFETC.pdf

Addendum No. 7_ with Written Inquiry Responses

DCF ITN 2425 012

Southeast Florida Evaluation and Treatment Center (SFETC) Operations Office of Substance Abuse and Mental Health

PMT-08 1 Rev. January 30, 2024

Solicitation Number: DCF ITN 2425 012

Solicitation Title: SFETC Operations

Response(s) Due Date: 01/08/2026

Addendum Number: 07

Addendum Date: 11/17/2025

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3),

FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED

BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER

OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA STATUTES.

DCF ITN 2425 012 is hereby amended as follows, all other terms and conditions of the solicitation remain in effect. All additions are highlighted in yellow, and words stricken are deletions:

Change No. 1

Section 1.2 Term of the Agreement:

The anticipated start date of the resulting contract is September 1, 2025 July 01, 2026. This date is to allow for any possible transition of a new Provider, if applicable. The awarded Respondent shall be able to transfer services and operational control without causing a disruption in services.

The anticipated duration of the contract is five years after the start of service with a five-year renewal option. Renewal, if any, shall comply with § 287.057(13), F.S.

Change No. 2

Section: 4.2.1 Title Page:

4.2.1.6 Name, title, telephone number of three (3) state or federal clients for whom the Respondent has operated facilities for within the past five years.

Change No. 3

Section: 4.2.5 SECTION 4: SERVICES APPROACH AND SOLUTION (Limited to 50 75 pages)

Change No. 4

Appendix V: PROGRAM DESCRIPTION TEMPLATE, Section C. ORGANIZATIONAL

CAPACITY:

11. Full legal name and its associated Federal Employer Identification Number (FEIN), Proof of MFMP Registration, Country and State of incorporation, and Principal place of business.

12. Name, title, telephone number of three (3) state or federal clients for whom the Respondent has operated facilities for within the past five years.

Change No. 5

Section: 4.3.3 SECTION 2: BUDGET SUMMARY & NARRATIVE (APPENDIX XII VII)

Southeast Florida Evaluation and Treatment Center (SFETC) Operations Office of Substance Abuse and Mental Health

PMT-08 2 Rev. January 30, 2024

The Respondent must provide overall costs including the submission of a detailed budget. The Respondent must provide a completed APPENDIX XII VII – Budget Summary and Narrative demonstrating a summary of proposed program costs and a description of each line item detailing how costs were derived. The Respondent shall include a budget for each state fiscal year and any possible renewal years.

The budget totals should be based on available funding projections, if any, and if different, the Respondent should explain the differences.

Change No. 6

Section: 4.3.4 SECTION 3: PRICING SCHEDULE (APPENDIX XIII VIII)

The Respondent shall provide a proposed Pricing Schedule using the template provided in APPENDIX XIII VIII – Pricing Schedule for each year of the contract and any possible renewal period, as specified in Section 1.2.

Add the following subsection after the description of Appendix VIII – Pricing Schedule:

Appendix IX – Proposed Cost Allocation Plan Submission of Appendix IX – Proposed Cost Allocation Plan is required as part of the Financial Response.

Appendix IX supports the Budget Summary and Narrative (Appendix VII) and the Pricing Schedule (Appendix VIII) by providing a detailed explanation of how proposed costs are distributed across funding sources, cost centers, and service components.

The information provided in Appendix IX is necessary for the Department to verify cost reasonableness, internal consistency, and alignment with the Respondent’s overall financial Response. Appendix IX will be reviewed and evaluated in conjunction with the financial evaluation criteria identified in Section 5.2.3.

Change No. 7

Section: 5.2.2 Criteria, SECTION 4 SERVICES APPROACHING AND SOLUTION:

Facility Management

The Respondent shall describe their approach and detail their plan to accomplish the goals as identified in APPENDIX VI - Facility Management Description Template.

Criterion 12 (Staffing):

The Respondent’s articulation of its solution and the ability of the solution(s) to meet the requirements of this ITN and provide additional value for:

o Key Positions

Criterion 13 (Description of Proposed Plans and Programs):

Southeast Florida Evaluation and Treatment Center (SFETC) Operations Office of Substance Abuse and Mental Health

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The Respondent’s articulation of its solution and the ability of the solution(s) to meet the requirements of this ITN and provide additional value for:

o Annual Operating Plan

Criterion 14 (Description of Proposed Plans and Programs):

The Respondent’s articulation of its solution and the ability of the solution(s) to meet the requirements of this ITN and provide additional value for:

o Annual Operating Plan – Administration and Supervision Program

Criterion 15 (Description of Proposed Plans and

The Respondent’s articulation of its solution and the ability of the solution(s) to meet the requirements of this ITN and provide additional value for:

o Annual Operating Plan – Administration and Supervision Program

Criterion 16 15 (Description of Proposed Plans and

The Respondent’s articulation of its solution and the ability of the solution(s) to meet the requirements of this ITN and provide additional value for:

o Annual Operating Plan – Safety and Security Program

Criterion 17 16 (Description of Proposed Plans and

The Respondent’s articulation of its solution and the ability of the solution(s) to meet the requirements of this ITN and provide additional value for:

o Annual Operating Plan – Preventative Maintenance Program

Criterion 18 17 (Description of Proposed Plans and

The Respondent’s articulation of its solution and the ability of the solution(s) to meet the requirements of this ITN and provide additional value for:

Southeast Florida Evaluation and Treatment Center (SFETC) Operations Office of Substance Abuse and Mental Health

PMT-08 4 Rev. January 30, 2024 o Annual Operating Plan – Inventory Program

Criterion 19 18 (Description of Proposed Plans and Programs):

The Respondent’s articulation of its solution and the ability of the solution(s) to meet the requirements of this ITN and provide additional value for:

o Annual Operating Plan – Operations and Maintenance Housekeeping Program

Criterion 20 19 (Description of Proposed Plans and

The Respondent’s articulation of its solution and the ability of the solution(s) to meet the requirements of this ITN and provide additional value for:

o Annual Operating Plan – Resource Recovery and Waste Management Program

Criterion 21 20 (Description of Proposed Plans and

The Respondent’s articulation of its solution and the ability of the solution(s) to meet the requirements of this ITN and provide additional value for:

o Annual Operating Plan – Emergency Operating Plan

Change No. 8

EXHIBIT C – TASK LIST:

C.2.5. Transportation Disadvantaged

C.2.6. The Provider shall comply with the provisions of Chapter 427, F.S., Part I, Transportation Services, and Chapter 41-2, F.A.C., Commission for the Transportation Disadvantaged, if public funds provided under this Contract will be used to transport residents. Resident Bank Accounts and Welfare Trust Fund

The Provider shall establish Resident bank accounts for the purposes of facilitating Resident purchases such as canteen items. The Provider shall allow the Department or its designee to audit such accounts at any reasonable time. The Provider shall establish a welfare trust fund to receive and hold funds donated or otherwise generated for the general welfare of the Residents.

The Provider shall follow the Department’s Accounting Procedures Manuals 7 APM 6 and 7 APM 2 (Attachment 3), incorporated herein by reference. Department personnel or their designees, upon request, may review all records relating to this section. Any shortages of resident funds that are attributable to the Provider shall be repaid, plus

Southeast Florida Evaluation and Treatment Center (SFETC) Operations Office of Substance Abuse and Mental Health

PMT-08 5 Rev. January 30, 2024 applicable interest, within one week of the determination. Notwithstanding 7 APM 6, Section 15, the Provider shall maintain all reconciliation records on-site for review.

C.2.6. Resident Bank Accounts and Welfare Trust Fund

The Provider shall establish Resident bank accounts for the purposes of facilitating Resident purchases such as canteen items. The Provider shall allow the Department or its designee to audit such accounts at any reasonable time. The Provider shall establish a welfare trust fund to receive and hold funds donated or otherwise generated for the general welfare of the Residents.

The Provider shall follow the Department’s Accounting Procedures Manuals 7 APM 6 and 7 APM 2 (Attachment 3), incorporated herein by reference. Department personnel or their designees, upon request, may review all records relating to this section. Any shortages of resident funds that are attributable to the Provider shall be repaid, plus applicable interest, within one week of the determination. Notwithstanding 7 APM 6, Section 15, the Provider shall maintain all reconciliation records on-site for review.

Change No. 9

EXHIBIT A1 – PRGRAM AND SERVICE SPECIFIC TERMS:

Section: A1.3 Facility(ies)

All land, buildings, supporting infrastructure and space, whether natural or constructed, dedicated to accomplishing the purpose of service provision for South Florida Evaluation and Treatment Center (SFETC). Depending on the specific context, it may refer to the current SFETC or the new SFETC to be constructed.

CHANGE No. 10

APPENDIX VIII: PRICING SCHEDULE

Initial Contract Term

Sept July 1, 2025 2026 -

Jun 30, 2026 2027

Jul 1, 2026 2027 - Jun 30, 2027

Jul 1, 2027 2028 - Jun 30, 2028

Jul 1, 2028 2029 - Jun 30, 2029

Jul 1, 2029 2030 - Jun 30, 2030

July 1, 2030

- Aug 31, Number of Units/Available

Beds 249 249 249 249 249 249

Number of Days

303 365 365 366 366 365 365 365 62

Available Bed Day Rate/ Unit

Cost

Annual

TOTAL

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Contract TOTAL $0.00

Southeast Florida Evaluation and Treatment Center (SFETC) Operations Office of Substance Abuse and Mental Health

PMT-08 6 Rev. January 30, 2024

Potential Renewal Period

Sept July 1, 2030 2031 -

Jun 30, 2031

Jul 1, 2031 2032 - Jun 30, 2032

Jul 1, 2032 2033 - Jun 30, 2033

Jul 1, 2033 2034 - Jun 30, 2034

Jul 1, 2034 2035 - Jun 30, 2035

July 1, 2035

- Aug 31, Number of Units/Beds

249 249 249 249 249 249

Number of Units/Days

303 366 366 365 365 365 365 366 62

Bed Day Rate/ Unit Cost

Annual

TOTAL

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Contract TOTAL $0.00

Change 11

EXHIBIT C2 - SOUTH FLORIDA EVALUATION AND TREATMENT CENTER STAFFING PLAN

Section: Treatment / Mental Health (30)

Treatment / Mental Health (30)

Director of Social Services 1

Social Services Care Coordinator 5

Aftercare Specialist 1

Recovery Plan Coordinator 4

Rehabilitation Specialist (I, II, or III) 6

Substance Use Disorder Counselor (I and II) 2

Rehabilitation Specialist I 8

Rehabilitation Specialist II 1

Rehabilitation Coordinator 1

Director of Social Services Admissions and Discharge Coordinator 1

CHANGE No. 12

APPENDIX VI: FACILITY MANAGEMENT DESCRIPTION TEMPLATE

Southeast Florida Evaluation and Treatment Center (SFETC) Operations Office of Substance Abuse and Mental Health

PMT-08 7 Rev. January 30, 2024

Section: A. KEY POSITIONS

A. KEY POSITIONS

1) Facility Manager:

2) Assistant Facility Manager:

3) 2) Security Chief:

PMT-08 8 Rev. January 30, 2024

Response to Written Inquiries:

Question

Respondent Name

Solicitation Section

Question Department Response

1. Cell Staff General Can you disclose the name of the incumbent vendor?

The incumbent Provider is Recovery Solutions, LLC.

2. GEO Care

1.1 Introduction

to the

Procurement;

2.10

Department’s Discretion

Section 1.1 states that the Department is seeking a single qualified respondent.

Section 2.10.1.4 states that the Department may select more than one Respondent.

Please clarify the Department’s intent.

The Department’s intent, as stated in Section 1.1, is to contract with a single qualified Respondent to operate the South Florida Evaluation and Treatment Center (SFETC).

Section 2.10.1.4 is part of standard reserved rights language and provides flexibility to select more than one Respondent if necessary due to unforeseen circumstances or if in the State’s best interest.

However, for this procurement, the Department intends to make only one award, and the inclusion of Section

2.10.1.4 does not change that intent.

3. GEO Care

1.2 Term of the

Agreement

The ITN states “The anticipated start date of the resulting contract is September 1, 2025”. However, this is prior to the submission day.

Please confirm that the anticipated start date of 07/01/2026 in Section 2.4 is correct.

Refer to Change No. 1.

4. GEO Care

2.8 Receipt of

Responses May a company submit more than one Proposal in response to the solicitation?

No, each Respondent may submit only one official Response to this solicitation. Multiple separate submissions from the same Respondent will be deemed non-responsive and will not be evaluated.

However, a single Response may include multiple approaches, models, or options for delivering the required services (e.g., alternative staffing configurations, PMT-08 9 Rev. January 30, 2024

Question

Respondent Name

Solicitation Section

Question Department Response operational models, or implementation strategies), provided that all proposed approaches are clearly presented within the one Response and conform to the solicitation’s format and page-limit requirements, if applicable. The Department will evaluate any alternative approaches described in the Response in accordance with the criteria outlined in Section 5 of the ITN.

5. GEO Care 3.4.4

Respondent’s Response

The section states “The Respondent’s Response and any additional submittals, if incorporated into or attached to the contract.

Can the Department confirm that the response will be attached to the contract?

The Department’s intent is that relevant portions of the awarded Response —including any additional submittals required by the Department—may be incorporated into the resulting contract, but only to the extent that those elements are expressly accepted or modified through negotiations and reflected in the executed contract.

Inclusion of the Response does not signify Departmental acceptance of or agreement to any terms, conditions, or representations contained therein unless those terms are specifically incorporated into and made part of the executed contract. In the event of any conflict between the executed contract and the Respondent’s proposal, the Contract shall govern.

6. GEO Care

3.6 Supporting

Documentation;

Standard Contract 4.8 Insurance

PUR 1000: Section 8. Disputes and Liabilities, Subsection e. Insurance Requirements. Subsection (ii) Terms: (c) Duration: “The insurance policies identified above must be “per occurrence” and maintained throughout the contract Term.”

In addition, Standard Contract- Section

4.8 Insurance, 4.8.3. Cyber/Network

Security and Privacy Liability Insurance.

The Provider will… secure and maintain

The Department recognizes that certain types of liability insurance, particularly Cyber/Network Security and Privacy Liability Insurance, are generally available only on a claims-made basis. Accordingly, the Department will accept claims-made coverage for those policy types when occurrence-based coverage is not commercially available, provided that:

• The policy includes an uninterrupted retroactive date covering the entire period of the Contractor’s services under the Contract.

• The Contractor maintains extended reporting (tail)

PMT-08 10 Rev. January 30, 2024

Respondent Name

Solicitation Section

Question Department Response liability insurance, written on an occurrence basis…”

In both the PUR1000 and the Standard Contract there is a requirement for “occurrence based coverage”.

Insurance carriers typically provide this coverage as “claims made” based coverage. Will the State please confirm that this will meet the requirement?

coverage for at least three years following the Contract’s expiration or termination.

All other required insurance coverage must continue to be written on an occurrence basis and otherwise meet the requirements of PUR 1000, Section 8, and Standard Contract Section 4.8.

The Department reserves the right to request proof of coverage terms or tail endorsements to verify compliance.

7. GEO Care

Section 4:

Instructions for Responding to the ITN

Section 4.2.1 provides the required contents for the Title Page, and 4.2.1.6 states:

Name, title, telephone number of three

(3) state or federal clients for whom the Respondent has operated facilities for within the past five years.

Since the Title Page is typically a one-page document, is it the Department’s intent to have Respondents include this information on the Title Page, or would the Department allow Respondents to include this information with their completed Appendix V: Program Description Template as part of the response to Item C. Organizational Capacity? If Respondents may include this information with Appendix V, will the Department consider increasing the page limit for Section 4: Services Approach and Solution?

The Department recognizes that the information required in Section 4.2.1.6 may not fit on a single page. Respondents may expand the Title Page section as needed to include all required information, including the contact details for three state or federal clients, provided the format remains clear and concise.

The additional space used to satisfy the Title Page requirements will not count toward the page limit for the remainder of the Response.

8. GEO Care Section 4:

Instructions for

Section 4.2.5 requires Respondents to provide a description of their approach and details of their plans to accomplish

See Change No. 3.

PMT-08 11 Rev. January 30, 2024

Respondent Name

Solicitation Section

Question Department Response

Responding to the ITN the goals identified in both Appendix V - Program Description Template and Appendix VI - Facility Management Description Template. Will the Department please increase the number of pages allowed for Section 4: Services Approach and Solution? Previous ITNs with similar requirements allowed for 50 pages per Appendix Template.

Increasing the number of pages available for Section 4: Services Approach and Solution from the current 50 pages to allow submission of at least 75 pages will enable Respondents to provide a more thorough response, supporting the ability of the Evaluators to determine the best value to the state.

9. GEO Care

Section 4:

Instructions for Responding to the ITN

Do attachments, exhibits and supporting documentation count towards page limits? Does the cover letter and table of contents count towards page limits?

Attachments, exhibits, and supporting documentation submitted in response to this ITN do not count toward the page limits specified in Section 4. Likewise, the cover letter and table of contents are also excluded from the page limits.

10. GEO Care

4.3.3 Section 2:

Budget

Summary and Narrative

(Appendix XII)

Should this section refer to Appendix IX, Proposed Cost Allocation Plan?

Appendix XII contains the Federal Grant Compliance Introduction.

Refer to Change No. 5.

11. GEO Care

4.3.3 Section 2:

Budget

Summary and Narrative

(Appendix XII)

Appendix XII contains the Federal Grant Compliance Introduction. Will the Department please clarify its intent in including this Appendix?

Appendix XII – Federal Grant Compliance Introduction is provided for informational purposes only. Its inclusion is intended to help Respondents understand the federal compliance framework that could apply to any future contract funded in whole or in part with federal funds.

PMT-08 12 Rev. January 30, 2024

Respondent Name

Solicitation Section

Question Department Response

12. GEO Care

4.3.4 Section 3:

Pricing Schedule

This section refers to Appendix XIII, but no such appendix was provided. Should this section refer to Appendix VIII?

See Change No. 6.

13. GEO Care

4.3.6 Ongoing

Approach to

Reduce Administrative

Costs and Expand Services

Does the facility bill Medicare or Medicaid? If so, please provide the total amount of revenue billed to Medicare and Medicaid for each of the past 3 years.

SFETC is not Medicare-certified. Therefore, there is no Medicare or Medicaid revenue to report for the past three fiscal years. Most forensic residents served at SFETC are not eligible for Medicaid reimbursement due to the federal Institution for Mental Diseases (IMD) exclusion, which prohibits federal Medicaid payments for services provided to individuals between the ages of 21 and 64 who are residing in institutions primarily engaged in the treatment of mental diseases.

14. GEO Care

5.2.2 Criteria;

Section 4:

Services

Approach and Solution

Criterion 14 and Criterion 15 have the same description and weight. Will the Department please clarify its intent in this section?

See Change No. 7.

15. GEO Care

5.3.2 Goal of

Negotiations

The section states “The negotiation process is intended to enable the Department to determine which Respondent presents the best value, whether and with whom it will contract, and to establish the principal terms and conditions of such contract.

How does the Department interpret best value? Please clarify as there is no definition of best value in the ITN.

The term “best value” is in section 287.012(4), F.S., which defines “best value” as:

“The highest overall value to the state based on objective factors that include, but are not limited to, price, quality, design, and workmanship.”

16. GEO Care

5.4.3 Reserved

Rights

Section 5.4.3.6 states “Require a Respondent to obtain a performance bond.”

Will a performance bond be required with this contract award?

The Department does not anticipate requiring a performance bond for the resulting contract under this ITN.

However, consistent with section 287.057, F.S., and standard state procurement practice, the Department reserves the right to require a performance bond if it is determined to be in the best interest of the State, such as

PMT-08 13 Rev. January 30, 2024

Respondent Name

Solicitation Section

Question Department Response to safeguard the continuity of operations or protect the State from potential financial loss.

17. GEO Care

Appendix V:

Program

Description Template

Item C.11 of Appendix V states: “Full legal name and its associated Federal Employer Identification Number (FEIN), Proof of MFMP Registration, and”

This instruction appears to be incomplete. Will the Department please review this item to ensure all required information is included?

See Change No. 4.

18. GEO Care

Appendix VI:

Facility

Management Description Template

Are any employees currently represented by a labor union? Are any collective bargaining agreements in place for any category of SFETC employee? If so, please identify the union(s) and provide copies of all current collective bargaining agreements (CBAs).

The Department does not have access to, or disclose, the incumbent Provider’s labor union arrangements or collective bargaining agreements. Providers are responsible for complying with all applicable federal and state labor laws. If the Department requires specific terms related to labor representation or collective bargaining, such requirements will be expressly stated in the solicitation or contract. The Department cannot provide information on the incumbent Provider’s private agreements with its employees.

19. GEO Care

Appendix VII:

Budget

Summary and Detail

Instructions

Is there a sample budget summary that goes with the instructions in Appendix VII? Should Respondents provide their own format, as long as it contains the required details?

The Department does not provide a sample budget summary template for Appendix VII. Respondents should develop and submit a budget summary in a chosen format, provided it includes all the required details outlined in the instructions.

20. GEO Care Appendix VIII:

Pricing Schedule

On the pricing schedule, the Initial Contract Term begins September 1, 2025, which is before the due date for vendor proposal submissions. Will the Department please update Appendix VIII with the correct periods of performance?

See Changes No. 6 & 10. The referenced changes to Appendix VIII will be applied and attached separately to this addendum to ensure clarity for all Respondents.

PMT-08 14 Rev. January 30, 2024

Respondent Name

Solicitation Section

Question Department Response

21. GEO Care Appendix IX:

Proposed Cost Allocation Plan

There is no reference to Appendix IX Proposed Cost Allocation Plan in the ITN text. Is submission of Appendix IX required?

Refer to Change No. 6.

22. GEO Care Standard

Contract 1.6.1.3

On the Department’s website, the link to the Standard Contract Definitions directs to an error “Page Not Found”. Will the Department provide an operational link, or a copy of Standard Contract Definitions?

This appears to be an intermittent access issue affecting some external users. Respondents may access the document using the following link:

GlossaryofContractTerms.pdf

If the link is unavailable or inaccessible, Respondents may email the Procurement Officer identified in Section 1.3 of the ITN to request an electronic copy of the document.

23. GEO Care

Standard Contract 4.6.5

Additional Terms if

Subcontracting is Permitted

What services are currently being subcontracted?

The Department does not prescribe whether services are performed in-house or subcontracted. Providers are responsible for ensuring that all required services are delivered in compliance with applicable laws, regulations, and contract requirements. Respondents are expected to propose an approach that reflects its operational model, expertise, and cost-efficiency strategies.

The following are currently subcontracted:

Emergency Generator HVAC System Fire Alarm Monitoring Fire Alarm Panel & Devices Fire Water Flow Switches Fire Sprinkler System Fire Extinguishers Ansul System Pest Control Housekeeping Landscaping Waste Removal Biohazard Removal

PMT-08 15 Rev. January 30, 2024

Respondent Name

Solicitation Section

Question Department Response

Medical Equipment Infrared Scan for Electrical and Mechanical Roofing Inspection Domestic Backflow Generator Fuel Test Fire Smoke Doors Water Testing Isolation Rooms Kitchen Hood Degreasing

24. GEO Care Standard

Contract 4.8 Insurance

Section 4.8 Insurance of the Standard Contract does not identify a requirement for property damage insurance. Can the State please confirm if the Contractor will be required to provide property insurance for the Facility?

The Provider will not be required to provide property insurance for the Facility. The State will maintain property insurance coverage for State-owned facilities. The Contractor shall maintain all other insurance coverage as specified in Section 4.8 of the Standard Contract.

Any additional insurance obligations, including potential requirements for specific coverages related to facility operations or equipment, may be addressed during the negotiation phase (Section 5.3) or finalized in the executed contract.

25. GEO Care

Standard Contract 4.10

Intellectual Property

Is there any software or intellectual property that is being used by the current provider which all prospective Respondents will be able to utilize if awarded the contract? For example, will ERMA be available to the successful Respondent?

No, the Department does not contract for the software or intellectual property being used by the current Provider.

26. GEO Care

SFETC

Exhibit A

A.1.3

This item refers to “the new SFETC to be constructed.” Please clarify the Department’s intent.

Refer to Change. No 9.

PMT-08 16 Rev. January 30, 2024

Respondent Name

Solicitation Section

Question Department Response

27. GEO Care

SFETC

Exhibit A

A.4.2.1

Section A.4.2.1 states “The Provider shall submit a Transition Plan for Department approval no later than nine months prior to the end of the Contract term or as directed upon notification of the Department’s intent to terminate pursuant to 6.”

Has the current provider submitted to the Department a Transition Plan? Can the Transition Plan be provided to prospective vendors?

The Transition Plan is not currently available for release at the time of this Addendum posting.

28. GEO Care SFETC Exhibits

B.2.2 and C.1.4.2

Please state the specific TJC accreditation and manual under which SFETC is accredited.

SFETC is accredited by The Joint Commission (TJC) under the Behavioral Health Care and Human Services Accreditation Program, in accordance with the applicable TJC standards and Behavioral Health Care and Human Services Manual.

29. GEO Care SFETC Exhibits

B.7.4

Please provide a list of property located at SFETC that is currently owned by the Department.

The Equipment and Property Inventory referenced in Section B.7.4., is available upon request, by contacting the Procurement Officer listed in Section 1.3. of the posted ITN per Addendum No. 01.

30. GEO Care SFETC Exhibits

C.2.1.4

Please provide a list of current staff vacancies, broken down by job title, that have been vacant for greater than 60 days. Also, please provide vacancy deduction penalties for each of the past 3 years.

Administrative Assistant. Payroll Coordinator, 6 LPNs, 13 MHTs, Dietician,2 Control Center, Programs/Housing, Transport

Vacancy Deductions for:

22-23 FY - $585,537.00

23-24 FY - $861,345.79

24-25 FY - $538,429.44

31. GEO Care SFETC Exhibits

C.2.2.6

Section C.2.2.6. States that, "As an example, security officers must be certified as state correctional officers."

As stated in Section C.2.2.6., all 62.5 security officer positions identified in Exhibit C2 are required to be certified correctional officers. This requirement applies to all

PMT-08 17 Rev. January 30, 2024

Respondent Name

Solicitation Section

Question Department Response

Are all 62.5 security positions listed in Exhibit C2 required to be certified correctional officers or are only positions authorized to carry firearms on the SFETC perimeter and during patient transports in the community required to be state certified? What percentage of the current vendor's 62.5 security positions are certified correctional officers?

positions, not solely to those authorized to carry firearms on the SFETC perimeter or during patient transports in the community.

Regarding the incumbent Provider’s staffing, the Department does not disclose information related to the current Provider’s personnel certifications or staffing composition as part of this solicitation. Respondents should develop the Response based on the requirements and qualifications stated in the ITN and Exhibits, ensuring compliance with all applicable licensing and certification standards.

32. GEO Care SFETC Exhibits

C.2.4.1.4 and C.2.4.1.5

Please provide the report from the Department’s last annual inspection report for SFETC and the current provider’s corrective action plan.

The latest Department Facilities Management inspection was conducted in July 2025 and will be provided to eligible Vendor upon request, by contacting the Procurement Officer listed in Section 1.3. of the posted ITN.

33. GEO Care SFETC Exhibits

C.2.5

Will the Department please confirm Resident Bank Accounts and Welfare Trust Fund should be task C.2.6 in Exhibit C, separate from task C.2.5 Transportation Disadvantaged?

See Change No. 8.

34. GEO Care SFETC Exhibits

Exhibit C2 – Staffing Plan

Under Treatment/Mental Health (30) the Director of Social Services is listed twice.

Can DCF confirm that the second “Director of Social Services” should be the Admission and Discharge Coordinator? Please clarify.

See Change No. 11.

35. GEO Care Site Visit 7/16/25

What procedures are in place for transporting residents, and how many vehicles are currently available and operational for this purpose?

See Response to Question # 29. Also, Respondents should propose in the Response procedures, quantity and vehicle types based on patient transport needs and safety considerations.

PMT-08 18 Rev. January 30, 2024

Respondent Name

Solicitation Section

Question Department Response

36. GEO Care Site Visit 7/16/25

What is the total number of functional dental chairs currently available in the facility?

The Facility has one (1) Dental Chair.

37. GEO Care Site Visit 7/16/25

How many negative pressure rooms are currently available and fully functional at the facility?

The Facility currently maintains two (2) negative pressure rooms that are fully operable.

38. GEO Care Site Visit 7/16/25

Does SFETC have psychology interns, psychology residents, and/or psychology practicum students? If so, how many of each?

Respondents may provide approaches to an internship program based on the educational partnerships. Existing partnerships with the educational institutions are managed through agreements between the existing Provider and those institutions. The Department does not manage partnership agreements for contracted facilities.

39. GEO Care Site Visit 7/16/25

Is the SFETC psychology internship program accredited by the American Psychological Association?

See Response to Question # 38.

40. GEO Care Site Visit 7/16/25

During the tour, there was an area referred to as an “infirmary”, located in the Fiesta Clinic area. There are ten patient rooms in that area. Please provide a clear indication for their use.

a. Do these rooms meet standards to function as isolation rooms?

b. Does this area contain a negative pressure room, or can one of the ten rooms function as a negative pressure room?

Fiesta Clinic area has 11 bedrooms, 2 of which are negative pressure rooms that function as isolation rooms.

41. GEO Care Site Visit 7/16/25

What is the medication administration model? (i.e. med pass frequency, barcoding, eMAR system?) Are RNs or LPNs used to administer pill line? How many pill lines are executed daily?

The Department does not prescribe a specific medication administration model. Respondents should propose an approach that ensures compliance with applicable regulations and meets the needs of the population served.

PMT-08 19 Rev. January 30, 2024

Respondent Name

Solicitation Section

Question Department Response

Please provide a utilization report for pharmaceuticals, to include 1st and 2nd generation LAIs.

A utilization report is not currently available at the time of this Addendum posting.

42. GEO Care Site Visit 7/16/25

What EHR/EMR is used? Are all services – medical, psych, nursing – integrated?

The current Provider uses a web-based application, Electronic Record Management Application (ERMA®).

Yes, all their services are integrated and managed through

ERMA.

43. GEO Care Site Visit 7/16/25

What is the average length of stay?

FY 24-25

Patient Type Average LOS (Days)

394 > 3 years 0

ITP > 150 days 76

NGI > 3 years 1

44. GEO Care Site Visit 7/16/25

Can the Department confirm the total number of functional cameras currently in operation, and whether both Bosch and Hikvision models are actively recording and fully integrated into the existing Salient NVR system?

The Facility has 141 cameras. The Bosch and HikVision models are connected to the network video recorders (NVRs).

45. GEO Care Site Visit 7/16/25

What is the current count of Wi-Fi Access Points deployed onsite?

The Facility currently has fifty-five (55) Wi-Fi access points deployed onsite. Respondents are responsible for independently assessing and determining the number and placement of Wi-Fi access points necessary to meet the Facility’s operational and coverage needs.

PMT-08 20 Rev. January 30, 2024

Respondent Name

Solicitation Section

Question Department Response

46. GEO Care Site Visit 7/16/25

Please provide the brand name of the handheld patient observation pads, how many are used, and any related contract for the units.

This is a proprietary product used by the existing Provider.

The Department does not have a contract for these devises. Respondents should propose the type of technology that will be used in the Response.

47. GEO Care Site Visit 7/16/25

Please provide documentation related to any potential physical plant areas (i.e.

HVAC, roof, plumbing) that were identified as needing repair or replacement in the past 3 years. Please also advise if those areas were repaired or replaced. Were the repairs completed by the Contractor? Were costs covered by DCF or Contractor?

Eligible Vendors may request a copy of the most recent Department Facilities Management inspection from the Procurement Officer, as outlined in Section 1.3 of the solicitation. This inspection identified repairs that remain unaddressed by the current Provider. Respondents should account for all known repairs or replacements necessary to properly maintain the Facility in their response.

48. GEO Care Site Visit 7/16/25

Please provide data on the items below for each of the past 3 years:

Results of the performance measures measured by DCF to evaluate the current provider and other monitoring, oversight, and audit reports.

Restraints and seclusions

Suicides

Attempted suicides

Escapes from the facility or while under the oversight of the provider (i.e. on a medical visit)

Deaths

Patient on patient assaults

Patient on staff assaults

Some of the requested clinical and utility data is available to eligible Respondents by direct request from the Procurement Officer, stated Section 1.3 of the solicitation.

The Department requires that the Provider ensure timely and appropriate access to off-site medical care when clinically necessary. The Department does not disclose the incumbent Provider’s cost data or specific utilization patterns. Respondents are expected to propose an operational and financial approach that accounts for potential off-site medical needs.

Regarding individuals adjudicated Incompetent to Proceed (ITP), final determinations of competency are made by the courts. The Department does not have data on instances in which individuals return to SFETC following court determinations. When a patient is opined to be competent and discharged to the jail in their committing jurisdiction, a bed will not be held open pending the court hearings.

PMT-08 21 Rev. January 30, 2024

Respondent Name

Solicitation Section

Question Department Response

Log of preventative maintenance completed

Average number of days to restore competency

Water, electric, gas and other utility bills

Total cost of off-site medical and the top 5 reasons for patients being treated off-site

Total number of individuals adjudicated ITP who return to SFETC following court disagreements with the facility’s competency findings

49. GEO Care Site Visit 7/16/25

For each of the past 2 years, please provide information on the number of off-site transportation visits, broken down by the type of visit (i.e. medical, correctional facility) and the average length of the outside visits.

The Department requires the Provider to provide secure and timely transportation for all off-site medical appointments, and other sister Mental Health Treatment Facilities, as clinically or legally required. Historical transportation data from the incumbent Provider’s operations will not be provided. Respondents must propose an approach that demonstrates sufficient resources to meet all transportation requirements.

50. GEO Care Site Visit 7/16/25

Please provide a copy of any agreements with local hospitals for healthcare.

The Department does not disclose or provide copies of agreements held by the incumbent Provider. The selected Provider will be responsible for ensuring timely access to hospital and other medical services, including establishing any necessary agreements with local providers. The Department does not prescribe or mandate specific hospital arrangements.

51. GEO Care Site Visit 7/16/25

How many residents are currently non-restorable, and how many are not guilty by insanity?

As of September 23, 2025, there are 18 NGI’s and 8 Non-restorable patients currently being served at SFETC.

PMT-08 22 Rev. January 30, 2024

Respondent Name

Solicitation Section

Question Department Response

52. GEO Care Site Visit 7/16/25

Can the Department provide the approximate age/installation date of the Salient NVR units?

The Salient NVR units were installed in 2018.

53. GEO Care General Question

Does this contract contain Federal Funding? Has Federal funding been provided for any services under the current contract?

The contract does not contain federal funding. No federal funds have been provided for any services under the current contract.

54.

Recovery Solutions

1.2 Term of the

Agreement (pg.

4)

Please confirm the anticipated start date of the resulting contract. (The ITN states September 1, 2025 in section 1.2;

however, section 2.4 states effective date of contract is July 1, 2026.)

See response provided to Question #3.

55.

Recovery Solutions

A2.5 Standards applicable to Cost Principles, Audits, Financial Assistance and Administrative Requirements

(pg. 6)

Please confirm if exemptions to §.

215.97, F.S. Florida Single Audit Act are still permissible.

Pursuant to Section A2.5. exemptions to the Florida Single Audit Act (§ 215.97, F.S.) may apply as allowable by law and rule. Respondents should refer to applicable statutes and ensure compliance with all required audit and financial reporting standards. Any exemptions must be documented and justified in accordance with state requirements.

PMT-08 23 Rev. January 30, 2024

Respondent Name

Solicitation Section

Question Department Response

56.

Recovery Solutions

4.2.5 Section 4:

Services

Approach and Solution

(pg. 11)

Section 4.2.5 states that the programmatic response must include the Program and Facility Management sections and is limited to 50 pages.

Appendix V and Appendix VI provide templates for organizing this content.

Confirm respondents can structure our response using our own template provided all information requested in Appendices V and VI is clearly addressed.

To ensure uniformity and accuracy in the evaluation process, all Respondents should provide the requested information using the structure as provided in Appendix V and Appendix VI of the ITN. Adherence to this prescribed format will facilitate a consistent and thorough review of all submissions. However, Respondents may modify these appendices to include additional information as necessary, provided that all required content is clearly addressed, and the overall format remains consistent with the ITN guidelines.

57.

Recovery Solutions

4.2.5 Section 4:

Services Approach and Solution

(pg. 11)

The 50-page limit in Section 4.2.5 appears to apply to the combined response for proposed services (resident services, administrative services, and facility management), which is ~16 pages per section. Given the scope and level of detail requested across these three sections, please confirm the responses Appendix V and Appendix VI are limited to 50 pages each.

The page limit referenced in Section 4.2.5 applies to the combined narrative response for Program and Facility Management sections. Appendices V and VI provide organizational guidance but the page limit encompasses the entire programmatic response, not each appendix separately.

58.

Recovery Solutions

4.3.3 Section 2:

Budget Summary & Narrative (Appendix XII)

(pg. 12)

This section states Respondents must provide a completed Appendix XII Budget Summary and Narrative;

however, Appendix XII included with the ITN is titled Federal Grant Compliance Introduction. Please confirm this section should reference Appendix VII: Budget Summary and Detail Instructions or provide what the Respondent must submit for budgetary purposes.

See response to Question #10.

PMT-08 24 Rev. January 30, 2024

Respondent Name

Solicitation Section

Question Department Response

59.

Recovery Solutions

4.3.4 Section 3:

Pricing Schedule (Appendix XIII)

(pg. 12)

This section states Respondents shall provide a completed Pricing Schedule Appendix XIII; however, Appendix XIII is not included with the ITN. Please confirm this section should reference Appendix VIII: Pricing Schedule or provide what the Respondent must submit for pricing purposes.

See response to Question #12.

60.

Recovery Solutions

4.3.4 Section 3:

Pricing Schedule (Appendix XIII)

(pg. 12)

Please provide updated schedule with instructions for vendors to submit pricing.

The ITN states September 1, 2025 in section 1.2 and on the pricing schedule;

however, section 2.4 states effective date of contract is July 1, 2026.

See response to Question #20.

61.

Recovery Solutions

Appendix VI:

Facility

Management Description, Section A

(pg. 31)

The ITN key positions for the Facility Management Description include a Facility Manager, Assistant Facility Manager, and Security Chief; however the provided contract section C.2.1.2 states the Facility Management team includes a Facility Manager and Security Chief. Please confirm the Assistant Facility Manager is not required.

See Change No. 12.

62.

Recovery Solutions

Appendix IX:

Proposed Cost

Allocation

(pg. 38)

Please confirm if necessary, Respondents may add additional lines/categories to the allocation plan.

Respondents may add additional lines or categories to the Proposed Cost Allocation Plan as necessary to accurately reflect their cost structures, provided the allocations remain reasonable, allowable, and in compliance with applicable rules.

63.

Recovery Solutions

B.7.6. Major Repair or

Replacement Reserve Fund

The current roof due to the age of the facility is in need of major repair and replacement and is estimated at ~$2 M to repair/replace. Please confirm the

Respondents should incorporate all known major repairs or replacements necessary to maintain facility integrity, including significant items such as roof repair or replacement, in their response. Estimated costs (e.g., $2M

PMT-08 25 Rev. January 30, 2024

Respondent Name

Solicitation Section

Question Department Response

(pg. 13 in sample contract)

Respondent should ensure its response incorporates all major repairs or replacement necessary to maintain the facility.

for roof) should be included in budget and planning submissions in accordance with contract provisions regarding reserve funds (Section B.7.6).

64.

Recovery Solutions

C.1.4.1.

Accreditation

(pg. 16 in sample contract)

The current facility is accredited under TJC Hospital accreditation; however, the ITN states the requirement is for TJC Behavioral Health Care accreditation.

Please confirm Respondents should achieve and maintain the current hospital accreditation.

The requirement is for Respondents to achieve and maintain The Joint Commission (TJC) Behavioral Health Care accreditation as specified in the ITN. Maintaining current hospital accreditation alone does not satisfy this requirement. Respondents must ensure compliance with the Behavioral Health Care accreditation standards throughout the term of the contract.

65.

Recovery Solutions

C.2.1.4.1 Exhibit C2:

Minimum Staffing Levels

(pg. 18 in sample contract)

Please confirm Respondents are allowed to add/replace staffing titles that are consistent with the proposed titles as long as they are aligned with regulations, behavioral health treatment programs, minimum service qualifications and meet or exceed minimum staffing levels.

Respondents may propose adjustments to staffing titles or configurations, provided that such changes are consistent with applicable regulations, behavioral health treatment program standards, and minimum service qualifications.

Respondents must ensure that their proposed staffing structure supports the delivery of all required services and maintains compliance with accreditation and licensing standards.

While the staffing levels and positions listed in Exhibit C2 reflect the Department’s current operational expectations, the Department reserves the right to review and, if necessary, adjust staffing requirements during negotiations or over the life of the contract to ensure service quality, efficiency, and fiscal responsibility.

66.

Recovery Solutions

1.2 Term of the

Agreement (pg.

4)

Please confirm the anticipated start date of the resulting contract. (The ITN states September 1, 2025 in section 1.2;

however, section 2.4 states effective date of contract is July 1, 2026.)

See response to Question #3.