D.1.1- Attachment 1 - BSA Statement of Work (11-01-2024).pdf

Attachment 1

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Brookhaven Science Associates, LLC

Statement of Work

Cooling Tower Maintenance and Repair

11/01/2024

I. Overview

Brookhaven Science Associates, LLC (BSA) requires a qualified Contractor to execute as-needed maintenance and repair of various cooling towers at Brookhaven National Laboratory, Upton, New York (BNL). A Task Order Agreement (TOA) is being established for this purpose in support of the services stated herein and which shall conform to all operational, safety, environmental and training requirements.

II. Work Scope

The Contractor shall furnish all personnel, labor, equipment and materials including installation, rigging, scaffolding, demolition and installation work necessary to perform maintenance and repair activities including the planning and execution of repairing and rebuilding various cooling towers and components on an individually scoped Task Order basis.

The Contractor is responsible for furnishing and installing all rigging equipment, manlifts, scaffolding, and/or ladders required to facilitate the work herein. Contractor equipment to be used at the BNL site must be made available for inspection by BSA prior to commencement of work to verify safe operation.

Cooling Tower maintenance and/or repair will vary depending on the condition of each tower which will be addressed on a case-by-case basis. A scope of work (SOW) for each individual tower cooling will be defined for each individual task order awarded as Firm Fixed Price (FFP) awards under the TOA which, depending on condition, may include the disassembly, repair/refurbishment and reassembly of cooling towers. Cooling tower overhauls may require installation of fill kits and/or metering orifice replacement.

Rebuilds may also include replacement of fans, fan mounting hardware, fan motors, motor mounting hardware, gear boxes, gearbox mounting hardware, gear reducer assemblies, hot water basin components/full assemblies, hot deck work, valves, float switch assemblies, pressure transducers, temperature sensors, heat tracing components, and heat basin assemblies, and other electrical components as deemed necessary.

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III. Tasks and Requirements

The Contractor is required to adhere to the general scope of work for cooling tower maintenance and repairs including, but not limited to the following tasks:

1) Attend a pre-task walk through, date and time to be determined.

2) Minimum Contractor Access/Employee Training Requirements

a) All Contractor team members requiring site access shall register with the Guest User Visitors Center, and attend, at minimum a remote 2-hr Contractor/Vendor Orientation (CVO) training.

b) Confined Space Training

c) Ladder Safety Training

d) Fall Protection Training

e) Qualified Electrical Worker Level II (QEW II) Training for all employees involved in electrical work

f) LOTO

g) TQ- Barricades

3) Perform Site Safety Walkthrough with BNL Safety and complete a Job Hazard Analysis for each individual task order issued under the TOA.

a) Any additional training requirements identified during the safety walk through, and job hazard analysis for each specific job are required to be completed prior to any worker performing work. Training is likely to include, but may not be limited to the following list. Proof of training will be required to start work.

i) Scaffold User Safety

ii) Arial Lift Use

iii) Four gas meter training

4) Develop work package including: Job Hazard Assessment (JHA), detailed rigging plans, complex LOTO plans, Fall Protection Plan, training documentation, Safety Data Sheets, all must be approved by BNL site safety prior to the start of work.

5) Facilities and Operations (F&O) Work Permit will be developed with the contractor and BSA personnel.

6) Plan of the day / toolbox talk at the start of the day for each project, and prior to any new member working on the project.

7) Establish controlled access zones around the work area with barricades as per BSA requirements.

8) All fall hazards must be properly guarded. Furnish and install all rigging equipment, scaffolding, man lifts, etc. to facilitate all required work.

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9) Heavy machinery such as an aerial lift, telehandler, etc. Must be inspected by BSA personnel prior to use on BNL site. Forty-Eight (48) Hour notice is required for inspection.

10) Perform all demolition work required to execute the repairs/replacements, including the removal of all debris.

11) Install the cooling tower rebuild kits purchased by BSA directly from the manufacturer per manufacturer assembly instructions, provided as an attachment, and industry best practices, including all necessary rigging of equipment.

12) Return project area to original condition at start of project.

13) Submit all project documentation to the authorized BSA representative(s) for records.

IV. Safety Requirements

The Contractor shall provide all qualified safety personnel, physical barriers, signage and other safety-related items as may be necessary and/or as directed by BSA Safety representative(s) and in conformance with the requirements of BSA safety work package developed with Contractor.

The Contractor shall be responsible for the development, maintenance and delivery of safety documentation in accordance whit BSA safety procedures including, but not limited to the development and execution of rigging plans, lock-out tag-out (LOTO) plans and permits, the execution of confined space permits, and general work permits as may be required for individual Task Orders awarded under the TOA.

V. Schedule All Task Order work under the TOA, shall be performed during normal BNL working hours 8:00am to 4:30pm, Monday through Friday. Work will not be permitted nights, weekends, or holidays unless the Contractor receives prior written authorization from the authorized Energy and Utilities Division representative(s).

Work is expected to be completed during the cooling tower off season or time frame as specified in the individual task orders. The Contractor may be asked to support start-up of the cooling towers upon completion of maintenance and/or repairs.

Only miscellaneous electrical/hardware items not available through the manufacturer may be purchased as materials for BSA under the TOA. All required maintenance, replacement and/or repair parts and materials not included in the individual task order(s) shall be pre-approved in writing by the authorized BSA Representative(s) prior to the ordering of same.

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BSA Requestor

Name: _Benedetto Schiraldi_________

Signature: _______________________

Date: __11/1/2024_________________

BSA Technical Representative

Name: _John Ryan_________________

Signature: _______________________

Date: __11/1/2024__________________