Contract_Administrator_Solicitation_Questionnaire_55_North_Procurement.FINAL.docx

Contract Administrator Solicitation Questionnaire Req: R002288 Title: Request for Proposals for Public Outreach Services for the State Route 55 Improvement Project between Interstate 5 and State Route 91 Please provide the following information and documents so CAMM can initiate and properly evaluate the RFP request:

1. How long do you want the agreement to be effective for, including any proposed option terms (number and length of options). Five (5)-year initial term with one three (3)-year option term

2. Desired effective date of the agreement. 11/01/2026

3. Previous agreement number, if applicable. ___N/A________________

4. *Independent Cost Estimate (ICE).

5. *Finalized Scope of Work (SOW) in Word doc.

6. *Completed Scope of Work Verification form.

7. **Draft Staff Reports, if applicable:

a. Draft Staff Report for release.

b. Draft Staff Report for award.

8. Funding source(s) for this procurement (e.g., local, state, federal, grant-funded). ___Local___________

9. Total budget amount approved for this procurement. $__2,359,750_________________ Board approval threshold consideration:

threshold? Yes

Please provide the dollar amount for each option year so CAMM can determine Board approval requirements.

Initial Term: $2,359,750 Option Term Year 1: $100,000 Option Term Year 2: $100,000 Option Term Year 3: $100,000

· Which Committee meeting and what is the date of the Committee meeting you are anticipating going to? Award Only – Committee: RTP / Date: 10/5/2026

· What is the date of the BOD meeting you are anticipating going to?

Release: 7/27/2026 / Award: 10/12/2026

· By what dates will you need the CAMM approved staff report back by?

Release: 7/6/2026 / Award: 9/10/2026

10. Contract type firm-fixed or time and expense? Time and Expense

10.1. If firm-fixed, please indicate whether retention will be required for progress payments. If retention is requested, provide the proposed retention percentage and justification. ___________% ____________________________________________________________________________________________________________________________________________________________________________________

10.2. If firm-fixed, confirm the requisition is encumbered: _____________________

12. Identify the proposed Evaluation Committee members. A minimum of three (3) evaluators is required for procurements that do not require Board approval, and a minimum of five (5) evaluators is required for procurements requiring Board approval. Please include names, titles, and departments.

Evaluation Criteria and Weighting Please complete the table below to propose evaluation criteria and weights for this RFP. Per CAMM requirements, Cost must be weighted at a minimum of twenty-five percent (25%) of the total evaluation score. The total of all criteria must equal 100%.

Justification for proposed evaluation criteria and weighting:

Qualifications of the firm is weighted at 20 percent to ensure firms have prior experience performing similar services. Staffing and project organization and cost are weighted at 25 percent each as the firm must demonstrate it has the requisite personnel for this project and that rates remain competitive so OCTA receives best value for the services provided. Work plan is weighted at 30 percent as the firm must demonstrate it has the understanding associated with this project in order to complete the tasks required under the scope of work.

13. Is a Pre-Proposal Conference necessary for this procurement? If yes, please provide justification based on project complexity or the need to clarify requirements.

Yes, _A pre-proposal conference is recommended for this procurement due to the project’s complexity and large scope, higher contract value, longer contract term, and the need to have the contract executed before the end of calendar year 2026. The conference will allow us to ensure all prospective proposers have a consistent understanding of the scope, deliverables and contract expectations, reducing the risk of misunderstandings, proposal deficiencies and procurement delays.

*Required document **Required as applicable