C250435_Board_Agenda_Fact_Sheet.doc

CAMM BOD AGENDA FACT SHEET

Regular: FORMCHECKBOX

Consent: FORMCHECKBOX Regular: FORMCHECKBOX

Name of CA: Michael Cardozo Name of PM: Angela Hui Contract or Contract Amendment: Y FORMCHECKBOX

N FORMCHECKBOX

Budget Transfer or Amendment: Y FORMCHECKBOX

N FORMCHECKBOX

Requesting Department/Division: Public Outreach

Description: Approval to Release Request for Proposals State Route 55 Improvement Project Between Interstate 5 and State Route 91 Public Outreach Support

Recommendations:

A. Approve the proposed evaluation criteria and weightings for Request for Proposals 250435 to provide State Route 55 Improvement Project Between Interstate 5 and State Route 91 Public Outreach Support B. Approve the release of Request for Proposals 250435 to select a firm or firms to provide State Route 55 Improvement Project Between Interstate 5 and State Route 91 Public Outreach Support.

BOD Evaluation Matrix Attached: Y FORMCHECKBOX N N/A

Summary of Scores Attached: Y FORMCHECKBOX N N/A

List all firms who submitted a bid/proposal. Include firm’s location and the incumbent firm. (Attach list if necessary)

· N/A

Procurement Background: (Include Amendment History, if Applicable)

· New Procurement Y FORMCHECKBOX

N FORMCHECKBOX

· Proposed RFP Issuance Date: 7/27/26

· Proposed Advertisement Dates: 7/27/26 & 8/4/26

· Proposed Pre-Proposal Date: 8/5/26

· Proposed Proposal Due Date: 6/9/25 Evaluation Committee Members:

Internal Angela Hui Public Outreach Tresa Oliveri Public Outreach Eric Carpenter Public Information Office Jeannie Lee Capital Project Delivery Nicolette Wright Public Outreach

Discussions/Issues: (Use Bullets – Major Points)

· Approve criteria weightings

· Approve the release of the RFP

· Five-year term with one, three-year option term

Independent Cost Estimate: $2,359,750.00

Campaign Contributions: Y FORMCHECKBOX

N FORMCHECKBOX

(If yes, attach summary of information) N/A

Federal Funding: Y FORMCHECKBOX

N FORMCHECKBOX

FHWA FORMCHECKBOX

FTA FORMCHECKBOX

DBE Goal: Y FORMCHECKBOX

N FORMCHECKBOX

DBE Goal %:

Fiscal Impact/Funding/Account Code: The Project was approved in OCTA’s Fiscal Year 2026-27 Budget, People and Community Engagement Division, Account 0017-7519-FF102-TYP.

CAMM BOD Agenda Fact Sheet

Items for Consideration

· Anticipate “consent” items to be pulled.

· Fact Sheet & Attachments should include at a minimum:

· Staff Report

· BOD Evaluation Matrix

· Summary of Scores

· Any other useful summary information like list of all proposers

· Include Who, What, When, Where, Why (Fact Sheet & Staff Report)

· Clear & Concise – Summary Level Information (Fact Sheet & Staff Report)

· Names of all Offerors and Locations (City, State)

· Names of Evaluation Panel Members (for CAMM reference only)

· Any unique issues/items that arose during the procurement (summarize).

· Anticipate Committee/Board questions (within reason).

· Reason(s) why the specific firm is being awarded the contract.

· Justification that cost/price is fair and reasonable (cognizant of)

· Competition (Evaluation Criteria - Cost/Price Scoring)

· Audited

· Negotiated

· Comparison to Independent Cost/Price Estimate

· Procurements over $1M require BOD approval of evaluation criteria and release of the IFB/RFP.

· Evaluation Criteria Norm (can be revised based upon needs):

· Firm Qualifications – 25%

· Personnel Qualifications – 25%

· Work Plan – 25%

· Cost/Price – 25% (except for A&E, where cost/price is excluded)

Deviations need to be documented in the file (Procurement Plan) and Staff Report.

· Highest cost/price, lowest score.

· If awarding to a higher priced firm, explanation as to why

· If procurement for ongoing goods/services, be cognizant of previous procurements/awards (within reason):

· Previous awarded vendor, amount, pricing, number of Offerors, locations, etc.

Revised: 09/10/2014