COLLECTION,_RECYCLING_AND_REPORTING_OF_COVERED_ELECTRONIC_WASTE_(CEW),_UNCOVERED_WASTE_ELECTRONIC_DEVICES_(UWED),_RECYCLABLE_ELECTRIC_EQUIPMENT_MATERIALS_(REEM)_AND_UNIVERSAL_WASTE_(UWASTE)_(Adden.pdf

REQUEST FOR PROPOSAL

2026-PURB RFP-0006

COLLECTION, RECYCLING AND REPORTING OF COVERED

ELECTRONIC WASTE (CEW), UNCOVERED WASTE ELECTRONIC

DEVICES (UWED), RECYCLABLE ELECTRIC EQUIPMENT

MATERIALS (REEM) AND UNIVERSAL WASTE (UWASTE)

County of Sacramento

9660 Ecology Lane

Sacramento, CA 95827

RELEASE DATE: March 2, 2026

DEADLINE FOR QUESTIONS: March 13, 2026

RESPONSE DEADLINE: April 2, 2026, 4:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/saccounty https://secure.procurenow.com/portal/%7bproject.government.code%7d

County of Sacramento

REQUEST FOR PROPOSAL

COLLECTION, RECYCLING AND REPORTING OF COVERED ELECTRONIC

WASTE (CEW), UNCOVERED WASTE ELECTRONIC DEVICES (UWED),

RECYCLABLE ELECTRIC EQUIPMENT MATERIALS (REEM) AND UNIVERSAL

WASTE (UWASTE)

1. Introduction

2. General Rules

3. Scope of Work

4. Evaluation and Selection

5. Proposal Format and Content

6. Evaluation Phases

7. Vendor Submissions

Attachments:

A - Attachment A Proprietary Agreement

B - Attachment B AM 2 Sample County Agreement Terms and Conditions

C - Attachment C AM 2 Cost Proposal Pricing Sheet

D - Attachment D Pricing Considerations

E - Attachment E AM 2 -Acceptable Materials Listing

F - Attachment F AM 1Bond Form

Request for Proposal #2026-PURB RFP-0006 Title: COLLECTION, RECYCLING AND REPORTING OF COVERED ELECTRONIC WASTE (CEW), UNCOVERED WASTE ELECTRONIC DEVICES (UWED), RECYCLABLE ELECTRIC EQUIPMENT MATERIALS (REEM) AND UNIVERSAL WASTE

(UWASTE)

1. Introduction

1.1. Summary

The County of Sacramento (“County”) is soliciting proposals for collection, recycling and reporting of covered electronic waste (CEW), uncovered waste electronic devices (UWED), recyclable electric equipment materials (REEM), and universal waste (UWASTE ). The County receives these materials from the public as well as from our Neighborhood Cleanup Program at the North Area Recovery Station (NARS) and at the Kiefer Landfill (KLF).

Some of the key items of the RFP include the following:

• Material Tonnages: Contract with one (PROPOSER) to process CEW, UWED, REEM, and UWASTE. In 2025, the County collected the total pounds of materials per each site as outlined in the table below.

• County Facilities: The COUNTY'S KLF and (NARS) will be the primary locations the PROPOSER will be required to pick up CEW, UWED, REEM, and UWASTE during term of the agreement. Airports and DGS Surplus have also been included as pick-up sites.

• Transportation Facilities: County reserves the right to provide transportation of CEW, UWED, REEM and UWASTE within the County for materials collected at NARS and KLF. PROPOSER must provide all out-of-County transportation and provide any in-County transportation in the event of County equipment failures or logistical issues preventing the County from providing transportation.

• Insurance: Insurance limit requirements for this RFP are attached in Attachment B Sample County Contract Terms Exhibit B.

• Invoicing - COUNTY: The PROPOSER shall make monthly payments to the COUNTY for the WASTE materials processed by PROPOSER pursuant to invoices from the COUNTY. Payments will be due within

120 days of the date of the invoice. A Late Payment Penalty of ten percent (10%) will be assessed on all late payments, with an additional monthly interest charge of one & one - half percent (1.5%), compounded monthly for every month thereafter.

• Invoicing - PROPOSER: The COUNTY shall make monthly payments to the PROPOSER for the WASTE materials (as applicable) processed by PROPOSER pursuant to invoices from the PROPOSER.

• Term: The term of this contract shall be approximately five (5) years, with three (3) one year mutually agreeable renewals, for a total of approximately eight (8) years.

• Early Termination Penalty: In the event the PROPOSER can no longer economically comply with the terms of the agreement, the PROPOSER may opt out of the agreement by paying a penalty in the amount equal to three (3) times the average monthly payments to the COUNTY. This average monthly payment will be based on an average of the previous six (6) months' payments. The PROPOSER will provide the COUNTY with a minimum of six (6) months' notice of the PROPOSER'S desire to exercise this option.

• Bonding Requirements: County is requiring a Performance Bond for this project. Bonding

Requirements can be found in Attachment B to this RFP and the bond form can be found as Attachment

F.

ELECTRONIC DEVICES (UWED), RECYCLABLE ELECTRIC EQUIPMENT MATERIALS (REEM) AND UNIVERSAL WASTE

1.2. Background

Historically, the County has packaged large copiers, CRTs, and oversized flat screens into a 40-yard roll-off for the past 17 years proving to be operationally efficient. Traditionally each site (KLF & NARS) has 2two (2) 40-yard roll-off containers provided by the current contractor for packing of this material until full. Proposers will be required to define what type of containers will be provided as well as the method by which the waste will be collected such as totes, cages, pallets, roll-off bin, etc. Proposer may transport the material to a designated and approved recycling facility if their facility is outside County lines, and Proposer will dismantle or arrange for the dismantling of each unit for recycling and arrange for the recycling of the component parts and any universal waste or hazardous waste contained within those units.

Currently, County staff is responsible for packing CEW’s, UWED, and REEM into pallet cages and oversized materials and CRTs into roll-off’s. County staff transports if Contractor’s recycling destination is within Sacramento County Limits. Occasionally Contractor may be asked to transport roll-off or cages on an as needed basis. Contractor provides transportation for UWED. Currently for UWASTE, batteries are packed into 55-gallon drums and light bulbs are palletized and shrink wrapped. We also use specialized 8ft and 4ft tubular containers that can be palletized or loaded as is. Empty containers for light bulbs/batteries are provided when requested by County.

1.3. Contact Information

Any inquiries or requests regarding this solicitation must be submitted via OpenGov. Contact with unauthorized County personnel during the selection process may result in disqualification.

Project Contact:

Tracy Soth

Senior Contract Services Officer

Email: sotht@saccounty.gov

Phone: (916) 876-6285

Procurement Contact:

Tracy Soth

Senior Contract Services Officer

Email: sotht@saccounty.gov

Phone: (916) 876-6285

Department:

Waste Management and Recycling

Department Head:

Keith Goodrich

Director

1.4. Timeline

Release Project Date March 2, 2026 mailto:sotht@saccounty.gov tel:(916)876-6285 mailto:sotht@saccounty.gov tel:(916)876-6285

ELECTRONIC DEVICES (UWED), RECYCLABLE ELECTRIC EQUIPMENT MATERIALS (REEM) AND UNIVERSAL WASTE

Question Submission Deadline March 13, 2026, 4:00pm

Proposal Submission Deadline April 2, 2026, 4:00pm

ELECTRONIC DEVICES (UWED), RECYCLABLE ELECTRIC EQUIPMENT MATERIALS (REEM) AND UNIVERSAL WASTE

2. General Rules

2.1. Important Instructions for Electronic Submittal

The County is accepting electronic proposal submissions. Proposers shall create a FREE account with

OpenGov Procurement by signing up at Sign Up (opengov.com). Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit your electronic proposal.

2.2. General Rules

2.2.1 Overview

This Request for Proposals ("RFP") is an invitation for proposers to submit a proposal to the County. This

RFP does not commit the County to award a contract to any proposer. Submission of a proposal shall neither obligate nor entitle a proposer to enter into a contract with the County.

2.2.2 Proposal format and content

When submitting a proposal, proposers must follow the format and contents detailed in Section 5 below

Failure to do so will likely prolong the evaluation process and could result in a proposal not being considered.

2.2.3 Proposal submission

Proposals must be received BEFORE 4:00 pm on Thursday, April 2, 2026 electronically via OpenGov.

Failure to submit a proposal on time may be grounds for rejection of the proposal; however, the County reserves the right, in its sole and absolute discretion, to accept proposals after the proposal due date.

2.2.4 Questions and communication

Questions concerning this RFP must be submitted in the project Q&A section in OpenGov Procurement by 4:00 pm on Friday, March 13, 2026.

Questions received via phone or e-mail to direct points of contact for this RFP will not be considered nor responded to. The County shall respond to questions properly submitted as described above via addenda, if the answer presents a material change to the solicitation, and/or via the Question & Answer section for non-material answers.

By submitting a response, proposer affirms review of all solicitation documents including all questions submitted and answers issued by the County on the project.

2.2.5 Addenda

The County reserves the right to modify this RFP at any time prior to the proposal due date. The County will modify the RFP only by written addenda. Proposal should be based on this RFP document and any formal written addenda. Proposers should not rely on oral statements. Addenda will be posted in

OpenGov Procurement. It is the responsibility of each prospective proposer to assure receipt of all addenda.

https://procurement.opengov.com/signup

ELECTRONIC DEVICES (UWED), RECYCLABLE ELECTRIC EQUIPMENT MATERIALS (REEM) AND UNIVERSAL WASTE

2.2.6 County's right to withdraw, cancel, suspend and/or modify RFP

The County reserves the right to withdraw, cancel, suspend, and/or modify this RFP for any reason and at any time with no liability to any prospective proposer for any costs or expenses incurred in connection with the RFP or otherwise.

2.2.7 Proposer's right to edit or cancel proposal

Proposers may edit or cancel their proposal in OpenGov Procurement prior to the due date.

2.2.8 Proposals will not be returned

Upon submission, proposals will not be returned.

2.2.9 Public disclosure of proposal documents

The County will treat all information submitted in a proposal as available for public inspection once negotiations with the selected party have been completed. If copies of proposals are included with

Board materials, the County will make proposals available for public inspection once staff has made a recommendation for award.

If a proposer believes protected data is included in its proposal, the proposer shall clearly identify the data and provide the legal basis in support of the asserted classification. Proposer must present such information separately as part of its proposal OR type in bold red letters the term "CONFIDENTIAL" on that specific part or page of the proposal which proposer believes to be confidential. Classification of data as trade secret data will be determined pursuant to applicable law, and, accordingly, merely labeling data as "trade secret" does not necessarily make the data protected under any applicable law.

In order for the County to assert the confidentiality of any such information in the event a California

Public Record Act request is received, the proposer must request, execute and submit a County-prepared written agreement to defend and indemnify the County for liability, costs and expenses incurred in asserting such confidentiality as part of the proposal. A copy of that written agreement is attached as Attachment A.

The final determination of whether the County will assert a proposer's claim of confidentiality shall be at the sole discretion of the County. Any information determined to be non-confidential shall be considered public record. If the County determines that your information does not meet the criteria for confidentiality, you will be notified of the County's intent to release the public record pursuant to any

California Public Records Act request.

The proposer agrees, as a condition of submitting its proposal, that the County will not, as between the parties, be liable or accountable for any loss or damage, which may result from a breach of confidentiality related to the proposal. The proposer agrees to indemnify and hold the County, its officials, agents, and employees harmless from all claims arising out of, resulting from, or in any manner attributable to any violation of any provision of the California Public Records Act, including legal fees and disbursements paid or incurred to enforce this provision.

2.2.10 Proposer's costs

ELECTRONIC DEVICES (UWED), RECYCLABLE ELECTRIC EQUIPMENT MATERIALS (REEM) AND UNIVERSAL WASTE

The County shall not be responsible for any costs incurred by proposer in connection with this RFP.

Proposer shall bear all costs associated with proposal preparation, submission, and attendance at interviews, or any other activity associated with this RFP or otherwise.

2.2.11 Proposer's ideas

To the extent permitted by law, the County reserves the right to use any or all ideas, concepts, or other information provided in any proposals. Selection or rejection of the proposal does not affect this right.

2.2.12 Collusion

If the County determines that collusion has occurred among proposers, none of the proposals of the participants involved in the collusion shall be considered. The County's determination shall be final.

2.2.13 Conflict of interest

The proposer affirms that to the best of its knowledge the submission of its proposal, or any resulting contract, does not present an actual or perceived conflict of interest. The proposer agrees that should any actual or perceived conflict of interest become known, it will immediately notify the County and will advise whether it will or will not avoid, mitigate, or neutralize the conflict of interest.

The County may make reasonable efforts to avoid, mitigate, or neutralize a conflict of interest by a proposer. To avoid a conflict of interest by a proposer, the County may utilize methods including disqualifying a proposer from eligibility for a contract award or cancelling the contract if the conflict is discovered after a contract has been issued. The County may, at its sole and absolute discretion, waive any conflict of interest.

ELECTRONIC DEVICES (UWED), RECYCLABLE ELECTRIC EQUIPMENT MATERIALS (REEM) AND UNIVERSAL WASTE

3. Scope of Work

The selected consultant will be responsible for the following:

1. GENERAL DESCRIPTION:

The PROPOSER will be required to execute an agreement with the COUNTY. Under the terms of the agreement (see Attachment B), the PROPOSER will be required to collect, recycle and report any CEW, UWED, REEM, and UWASTE collected from KLF (12701 Kiefer Blvd, Sloughhouse), NARS (4450 Roseville

Rd, North Highlands), Airports (6705 Lindberg Drive, Sacramento), and DGS (3700 Branch Center Drive, Sacramento). The Local Enforcement Agency (LEA) may require the selected PROPOSER to obtain a Solid

Waste Facility Permit (SWFP) or other approvals related to the operation of an e-waste Processing

Facility at the proposer’s expense.

This RFP includes payments (reimbursements) to the COUNTY as well as payments to the Proposer.

The COUNTY requires that each PROPOSER obtain all required permits (local land use, LEA, SWFP, etc.), as applicable, for its processing facility to be used for the processing of CEW, UWED, REEM and UWASTE.

This requirement shall be in force regardless of the processing facility location in Sacramento County, or any other county within or outside of California.

2. TRANSPORTATION / FACILITIES:

The County requires that all CEW, UWED, and REEM collected under this agreement be processed at the

Proposer’s recycling facility. Proposer may transport CEW, UWED, and REEM from County designated collection points to Proposer facility without limitation as to the facility's location. Proposers must indicate the physical location of their facility or facilities that will be used for processing the materials.

Proposers with facilities located within Sacramento County limits: The County may deliver CEW, UWED, REEM, and UWASTE directly to the Proposer’s facility. County reserves the right to request on-call transportation services from the Proposer in the event of County equipment failures or logistical issues preventing the County from providing transportation.

The Proposer shall provide all necessary transportation, including vehicles, labor, and logistics, to ensure timely and secure transfer of CEW, UWED, REEM, and UWASTE to In-County or Out - of County facilities.

All transportation costs must be included in Attachment C the cost proposal pricing.

Proposers will be required to address the issue of regulatory compliance related to proposed facility or facilities, or any other facility or facilities operated by PROPOSER in California.

3. REPORTING:

The successful Proposer will be required to submit all CalRecycle Form 197 Transfer Receipts with final disposition of e-waste information monthly. Additionally, to stay in compliance with the Department of

Toxic Substances Control (DTSC) Form 1471 deadline of February 1st annually and the CalRecycle Net

ELECTRONIC DEVICES (UWED), RECYCLABLE ELECTRIC EQUIPMENT MATERIALS (REEM) AND UNIVERSAL WASTE

Cost Reporting form 220 deadline of March 1st annually, successful Proposer shall provide Sacramento

County a complete report by Sacramento County site location, listed in the Statement of Purpose above, for the prior calendar year by January 15th of the following year. Example Jan. – Dec. 2026 data will need to be provided to Sacramento County by Jan. 15, 2027.

4. PAYMENTS and INVOICING:

4.1 Payment to County - See Attachment B Exhibit C for full details on "Net Unit Payment" to the COUNTY, Materials, Index Values.

4.2 Payment to Proposer - See Attachment B Exhibit C for full details on Maximum total

Payment, Materials, Sorting Fee's, and transportation.

4.3 Invoicing - Submission of invoices can be found in Attachment B Exhibit C for both parties with detailed instructions.

ELECTRONIC DEVICES (UWED), RECYCLABLE ELECTRIC EQUIPMENT MATERIALS (REEM) AND UNIVERSAL WASTE

4. Evaluation and Selection

4.1 Proposal evaluation and recommendation for selection

The County reserves the following rights, to be exercised in the County’s sole and absolute discretion: 1) to determine whether any aspect of a proposal satisfactorily meets the criteria established in this RFP; 2) to seek clarification or additional information from any proposer; 3) to negotiate, sequentially or simultaneously, pricing and/or terms with any proposer or vendor; 4) to reject any or all proposals with or without cause; 5) to waive any irregularities or informalities in a proposal; 6) to cancel or amend by addenda this RFP, in part or entirely; 7) to award multiple contracts to proposers; and/or 8) award a contract to a vendor that did not submit a proposal.

Evaluation of proposals by a selection committee, evaluation panel, County staff, a technical advisory committee, or by another group, individual or entity is advisory only. The County of Sacramento Board of Supervisors or its designee may consider or reject such evaluation(s) for any or all proposals. Such evaluations are for the sole benefit of the County of Sacramento Board of Supervisors or its designee, and as such, they are not binding upon the County, nor may they be relied upon in any way by a

Proposer.

The County will issue a Notice of Intent to Award (NOIA) and/or a Notice of Award (NOA), as applicable, to be published on OpenGov Procurement naming County’s selected consultant following completion of the evaluation process.

4.2 Evaluation of responsiveness

The County will consider all the material submitted by a proposer to determine whether the proposer’s offer is in compliance with the terms and conditions set forth in this RFP. Proposals that do not comply with the provisions in this RFP may be considered nonresponsive and may be rejected.

4.3 Evaluation of responsibility

To determine whether a Proposer is responsible, the County will consider the Proposer’s general qualifications to perform the requested services in a satisfactory manner; financial responsibility;

integrity; skill; past performance; and ability. Proposals from proposers considered non-responsible will be rejected.

4.4 Evaluation panel and evaluation criteria

After review of each responsive proposal, the County may award a contract to a successful proposer based on the evaluation criteria, or it may establish a short list of proposers for further consideration.

The short list of proposers may be asked to provide additional information. The short list of proposers may also be asked to attend an in-person or telephone interview/presentation, as determined by the

County in its sole discretion.

Evaluation criteria shall include the following

1. Quality of the proposed services, including:

ELECTRONIC DEVICES (UWED), RECYCLABLE ELECTRIC EQUIPMENT MATERIALS (REEM) AND UNIVERSAL WASTE

A. How well the proposed services meets the requirements as stated in the RFP

B. Quality of the proposed schedule/work plan/implementation

C. Demonstrated understanding of the scope of work and County’s needs

2. Experience and qualifications, including:

A. Experience

B. Expertise of staff

C. Capability

D. Past performance

E. References

3. Quality of proposal compliance, including:

A. Compliance with proposal format and content

B. Acceptance of the County’s terms and conditions (Attachment B)

4. Cost of proposed services

The County will consider the trade-off between proposed cost and the other evaluation criteria in determining which proposal is most advantageous to the County.

4.5 Interviews

After review of each responsive proposal, the County may award a contract to a successful proposer based on the evaluation criteria, or it may establish a short list of proposers for further consideration.

The short list of proposers may be asked to provide additional information, or an interview/demonstration as determined by the County in its sole discretion.

4.6 Execution of contract

The selected proposer shall execute an agreement with the County of Sacramento, using the standard consulting agreement (Attachment B). Any requested revisions, deletions, or additions, to the language in the attached sample agreement shall be clearly set forth in the proposal for the County’s consideration.

Before a contract becomes effective between the County and any proposer, the contract must be reviewed by County Counsel and the contract award must be approved by the County Board of

Supervisors or its designee. If for any reason the County Board of Supervisors or its designee does not ratify and sign the contract then there are no binding obligations whatsoever between the County and the proposer relative to the proposed contract.

ELECTRONIC DEVICES (UWED), RECYCLABLE ELECTRIC EQUIPMENT MATERIALS (REEM) AND UNIVERSAL WASTE

5. Proposal Format and Content

Proposals shall not exceed 10 pages and must adhere to the following format:

5.1 Cover letter

Proposers must submit a cover letter that includes the following:

a. A statement that the proposal is effective for a period of one hundred eighty (180) days or the date the contract takes effect, whichever is later.

b. A statement confirming that the proposer has reviewed and agrees to be bound by County of

Sacramento Terms and Conditions (Attachment B) including insurance provisions; or, alternatively, a statement confirming that the proposer has reviewed and agrees to be bound by County of Sacramento

Terms and Conditions (Attachment B), excluding only those provisions that have been redlined for negotiation purposes and are included in their Proposal;

c. A statement that the proposer does not have an actual or perceived conflict of interest regarding this

RFP or in submission of their proposal; or alternatively, a statement explaining any conflict of interest and how to avoid, mitigate or neutralize the conflict.

d. Proposer will acknowledge that they agree to accept the Performance Bond Requirement as stated - If awarded a contract with the COUNTY, the PROPOSER must be able to secure and maintain a

Performance Bond with the amount of the bond based on a projected revenue loss to the COUNTY for six (6) months [Example: Unit Price to COUNTY of $400.00/ton times 437.50 tons for eWASTE, or a bond amount of $175,000.00]. Performance bond must be renewed annually.

5.2 Proposal

Proposals must contain the following information (and in the same order):

a. A brief profile of the proposer, including the size, organizational structure and business history.

b. Proposal must list all contract defaults, early contract terminations, and any claims under Gov.

Code Sections 810, et seq.

c. A statement of experience and qualifications that includes:

1. Experience

2. Staff Expertise

3. Capability

4. Past performance

5. References

d. A plan for delivering services consistent with the scope of work in section 3, including but not limited to the following:

ELECTRONIC DEVICES (UWED), RECYCLABLE ELECTRIC EQUIPMENT MATERIALS (REEM) AND UNIVERSAL WASTE

• Specifically discuss the processing of materials associated with the reuse, recycling, and deconstruction of e-waste. Once deconstructed, identify where each material type will be shipped, and describe the final disposition of those materials[WN1] .

o

• Transportation and Facilities - Proposer must provide a list of proposed recycling and disposal facilities for all waste streams to be managed. Include the facility name, facility address, mailing address, phone number, fax number, website URL, facility permit number, contact’s name, and contact’s phone number. This includes identifying all necessary permits and clearances related to proposal. Any violations documented by enforcement agencies (e.g., the Local Enforcement Agency, Air Quality Control District, Regional Water Quality Management District, etc.) shall be disclosed and addressed. Compliance with any request for a change in operation by an enforcement agency or Notice and Order shall be disclosed. The PROPOSER will discuss any future plans for a permit change or application as related to the acceptance of CEW, UWED, REEM, and UWASTE materials. The proposal will identify the timeline for obtaining necessary permits and clearances related to their proposal.

o

• Provide a detailed safety description acknowledging bin/containers including the rungs on ladders will be in good working condition before being dropped off at any County locations or will have a lockout/tag out procedure in place to clearly mark unusable ladder rungs that are in the process of undergoing repair. Safety is the number one priority for the County.

o

• Proposer is required to provide a regulatory compliance history for the last three years, including information regarding any activities involving hazardous materials at facilities listed in this Proposal as follows:

o o Disclosure of any violations or infractions of laws, regulation, or any legal requirement regarding the handling, management, disposal or transportation of hazardous materials, including any violation or infraction which would constitute the equivalent of a civil or criminal enforcement action or Class I violation in the United States.

o For any such violation, or infraction, Proposer must disclose the amount of any fine imposed, the identity of any regulatory entity involved in the enforcement action, and the status of compliance. State any regulatory actions pending or unresolved.

e. Name of project or account manager to be assigned to the County.

f. A narrative of the experience of the proposer in implementing similar services for other clients, including governmental clients similar in size to Sacramento County.

g. Three (3) references for whom the proposer has provided services similar to those described in this RFP. The County reserves the right to check other references not provided by the proposer.

The following information is required for each reference:

▪ customer name and address.

ELECTRONIC DEVICES (UWED), RECYCLABLE ELECTRIC EQUIPMENT MATERIALS (REEM) AND UNIVERSAL WASTE

▪ point of contact (name, telephone number, email) for contractual/administrative matters and technical performance.

▪ period of contract performance; and

▪ description of work performed.

o

Emphasis should be given to providing references where 1) the resources used are the same or mostly the same as those who will be used for the County’s purposes, and 2) the references are governmental organizations of similar size to the County. The County may request additional references from proposer.

h. Cost Proposal Submission: The Cost Proposal must be submitted on the form provided, included as (Exhibit C) to this RFP, or on an exact duplicate thereof. The Cost Proposal shall specifically record the exact cost amounts proposed. Said proposed cost shall incorporate all cost for the proposed scope of services for the total contract period. When preparing the cost proposal worksheet, Contractor shall submit pricing as indicated in either per pound, per gallon, per unit or hourly rate.

ELECTRONIC DEVICES (UWED), RECYCLABLE ELECTRIC EQUIPMENT MATERIALS (REEM) AND UNIVERSAL WASTE

6. Evaluation Phases

No. Evaluation Criteria Scoring Method Weight (Points)

1. Quality of the proposed services Points Based 40 (40% of Total)

2. Experience and qualifications Points Based 30 (30% of Total)

3. Quality of proposal compliance Points Based 20 (20% of Total)

4. Cost Points Based 10 (10% of Total)

ELECTRONIC DEVICES (UWED), RECYCLABLE ELECTRIC EQUIPMENT MATERIALS (REEM) AND UNIVERSAL WASTE

7. Vendor Submissions

7.1. Certification of Independent Contractor Status*

"I hereby certify that the Contractor/Consultant firm employs five or more full-time employees. “Full-time”, as defined by the Internal Revenue Service, means persons employed for 20 or more hours per week, and excludes temporary employees whose term of employment will be less than one (1) month.

This certification satisfies the Internal Revenue Service criteria for treatment of the above-named consultant as an independent contractor, not an employee for tax withholding purposes."

☐ Yes, I certify that the firm has five (5) or more full-time employees.

☐ No, I certify that the firm does not have five (5) or more full-time employees, and the firm provides services to the general public. (The County will conduct a tax determination review if this option is selected.)

*Response required

7.2. Contractor Certification of Compliance, part 1*

WHEREAS it is in the best interest of Sacramento County that those entities with whom the County does business demonstrate financial responsibility, integrity and lawfulness, it is inequitable for those entities with whom the County does business to receive County funds while failing to pay court-ordered child, family and spousal support which shifts the support of their dependents onto the public treasury.

Therefore, in order to assist the Sacramento County Department of Child Support Services in its efforts to collect unpaid court-ordered child, family and spousal support orders, the following certification must be provided by all entities with whom the County does business:

Contractor/Consultant hereby certifies that either:

☐ the Contractor/Consultant is a government or non-profit entity (exempt), or

☐ the Contractor/Consultant has no Principals Owners (25% or more) (exempt), or

☐ each Principal Owner (25% or more) does not have any existing child support orders, or

☐ Contractor/Consultants Principal Owners are currently in substantial compliance with any court-ordered child, family and spousal support order, including orders to provide current residence address, employment information, and whether dependent health insurance coverage is available. If not in compliance, Principal Owner has become current or has arranged a payment schedule with the

Department of Child Support Services or the court.

*Response required

7.3. Contractor Certification of Compliance, part 2*

New Contract/Consultant shall certify that each of the following statements is true:

a. Contractor/Consultant has fully complied with all applicable state and federal reporting requirements relating to employment reporting for its employees; and

b. Contractor/Consultant has fully complied with all lawfully served wage and earnings assignment orders and notices of assignment and will continue to maintain compliance.

ELECTRONIC DEVICES (UWED), RECYCLABLE ELECTRIC EQUIPMENT MATERIALS (REEM) AND UNIVERSAL WASTE

NOTE: Failure to comply with state and federal reporting requirements regarding a Contractor's employees or failure to implement lawfully served wage and earnings assignment orders or notices of assignment constitutes a default under the contract; and failure to cure the default within 90 days of notice by the County shall be grounds for termination of the contract. Principal Owners can contact the

Sacramento Department of Child Support Services at 1-866-901-3212, by writing to P.O. Box 269112, Sacramento, 95826-9112, or via the Customer Connect website at www.childsup.ca.gov .

☐ Please confirm

*Response required

7.4. Proposal (without cost proposal)*

Upload your complete Proposal as detailed in Section 5 here. Do not include your cost proposal in this section.

*Response required

7.5. Pricing Considerations*

Upload a completed Attachment D here.

*Response required

7.6. Cost proposal (separate)*

Upload your cost proposal (Attachment C) here. Confirm that your cost proposal is not attached with your Proposal and is attached separately here.

*Response required

7.7. Confidential sections of proposal (if applicable)

The County will treat all information submitted in a proposal as available for public inspection once the

County has awarded a contract. If you believe that you have a legally justifiable basis under the

California Public Records Act (Government Code section 6250 et. seq.) for protecting the confidentiality of any information contained within your proposal, you must identify any such information, together with the legal basis of your claim in your proposal, and present such information in this section as part of your proposal response package. The final determination of whether the County will assert a proposer's claim of confidentiality shall be at the sole discretion of the County. Click "file upload" below to upload any proposal documents you consider to be confidential documents.

7.8. Proposed Contract Exceptions

If proposing any exceptions to the County's Sample Contract, upload a redlined revision of the Sample

Contract attached to this solicitation here. Any submissions are for negotiation purposes only.

If no exceptions are proposed, please skip this question.

http://www.childsup.ca.gov/

ELECTRONIC DEVICES (UWED), RECYCLABLE ELECTRIC EQUIPMENT MATERIALS (REEM) AND UNIVERSAL WASTE

7.9. Provide the full contact name, title, and e-mail of the signatory for your firm. Provide contact information for the contract manager for your firm in order to distribute contract documents, including other recipients requiring a copy, if awarded.*

Signatory: name, title, email

Contract manager/admin: name, phone, email

*Response required

7.10. PaymentWorks Contact*

Please provide the name and e-mail for a finance point-of-contact for your firm that will receive an invitation to complete the vendor registration process on the County's PaymentWorks portal.

To clarify, if you are set-up with other agencies using PaymentWorks, that information is not available to the County, so you must complete this process for the County.

*Response required