ATTJ108_Solicitation QandAs.pdf

Question No. Vendor Solicitation Reference Question Government Response

1 Precision Healthcare Consultants

Section L- Instructions, Conditions and notices to offerors,no page "L.7 Subcontracting Plan"

In accordance with FAR 19.704 and FAR Clause 52.219-9, the submission of a subcontracting plan by other than small business offeror(s) is a requirement as a part of the proposal submission process and is to be submitted separately from the technical and cost proposals. What is the small business goals for each socio-economic category? Namely Small disadvanged business (8a), WOSB, HUBZone, SDVOSB, Small Business

The Centers for Disease Control and Prevention's Fiscal Year 2025 small business prime contracting goals are as follows:

Small Business (SB) - 11.00% Small Disadvantaged Business (SDB) - 3.22% Women-Owned Small Business (WOSB) - 3.00% Service-Disabled Veteran Small Business (SDVOSB) - 1.61% Historically Underutilized Business Zone (HUBZone) Small Business - 1.00%

The CDC's small businesss prime contracting goals have been added to Section L, Paragraph L.7 Subcontracting Plan.

2 Precision Healthcare Consultants

Section L- Instructions, Conditions and notices to offerors,no page "L.7 Subcontracting Plan"

Is there a portal or list that interested small business potential subcontractors can join to express their interest for subcontracting opportunities?

As it pertains to Solicitation 75D301-25-R-00088, there currently is no portal or list for small business potential subcontractors to express their interest for subcontracting opportunities for the solicitation.

As it pertains to general inquiries of interest for subcontracting opportunities, please contact the Department of Health & Human Services Office of Small Disadvantaged Business Utilization (OSDBU). The link to OSDBU's website contact list is as follows:

https://www.hhs.gov/about/agencies/asfr/ogapa/osdbu/index.html

You can also visit the following site for more information on subcontracting opportunities:

https://osdbu.hhs.gov/

3 Precision Healthcare Consultants

Section L- Instructions, Conditions and notices to offerors,no page "L.7 Subcontracting Plan"

Will the government adhere to FAR 19.704 and FAR Clause 52.219-9 with ensuring awarded prime has and will actually subcontract to qualified smalls business for this $862,689,700 award?

A dollar value has not been identified for the award as it is currently in the solicitation phase.

FAR Clause 52.219-9 is incorporated into the solicitation and will be incorporated into the contract award(s) resulting from Solicitation 75D301-25-R-00088.

The Government will follow the procedures of FAR Subpart 19.7 - The Small Business Subcontracting Plan

4 Precision Healthcare Consultants

Section L- Instructions, Conditions and notices to offerors,no page "L.7 Subcontracting Plan"

Will the government permit a waiver of small business subcontracting requirements if a prime contractor opts to utilize its internal staff rather than engaging small business subcontractors?

The Government will follow the procedures of FAR Subpart 19.7 - The Small Business Subcontracting Plan

5 GGN Solutions LLC Not Applicable

Is there any incumbent/recompete or this is a brand-new project? If yes, could you please provide us with their award number or even if the customer bought similar services in the past.

These services are currently being performed under the Centers for Disease Control and Prevention Contract 75D301-22-C-15518 by the New York City Health & Hospitals Corporation, which was one of multiple awards made against solicitation 75D301-22-C- 15518.

New York City Health & Hospitals Corporation.

Is there a preferred method of addressing each section of the PWS? i.e. can it be weaved into an overall narrative or is it required to have each item in the PWS listed out in the proposal.

Offerors should submit a proposal response that complies with and addresses all components of the solicitation requirements. It is up to the Offeror to decide on how it will develop a proposal that complies with and addresses all components of the solicitation.

New York City Health & Hospitals Corporation. Section L, pg. 3

Are there any formatting or organizational preferences for presenting the proposal and relevant information (i.e. file size limitations, attachments/appendices, font size) outside of the specifications of File Type and page limits?

Please refer to page 8 of Section L released via Amendment 001 on 4/10/2025. Please note that an Offeror's proposal should be in Times New Roman, 10 pt. font or larger.

Cover pages, table of contents, and appendices will not count towards the 40-page limit for the technical volume of an Offeror's proposal. Offerors should be mindful about the extent an Offeror makes use of appendices to substantially supplement its 40-page technical proposal.

New York City Health & Hospitals Corporation

Are there any alternative methods of transmission for these documents rather than individual email to the POCs listed? Large attachments are often flagged by both inbound and outbound email servers and may present a significant challenge in timely submission of all pieces of the proposal

All volumes and parts of the written proposal shall be submitted together at the same time by e-mail to the listed Contracing Officers. Volumes and parts of the written proposal may be submitted in multiple e-mails. The CDC e-mail client allows messages up to 100mb in total size and can accommodate single attachments between 75-80mb.

Offerors are encouraged to send follow-up e-mails to confirm the Government’s receipt of proposals. Offerors bear the responsibility to ensure their proposals are timely delivered to the proper location.

New York City Health & Hospitals Corporation Is there any anticipated change to the contract start date or performance period at this time?

No. There is no change to the anticipated period of performance start date of July 1, 2025.

New York City Health & Hospitals Corporation Section C-PWS Section 4.1, pg. 7-11 Transition In Plan: what is required of an incumbent in detailing the transition in plan?

The Government defers to Offerors to tailor their response according to the solicitation requirements. Please see Attachment Section C - Survivor CCE Performance Work Statement, page 7, Section 4.1.2 Transition-In for detailed requirements.

New York City Health & Hospitals Corporation

Section L, pg. 14; Section C-PWS Section 4.1

Can the Transition section of the PWS/Tasks to Be performed be addressed entirely within the Transition In/Out plan? Yes

New York City Health & Hospitals Corporation Section M, pg. 6

If transition in and transition out costs should be included in the business proposal as specified in Section M page 6, should they be indicated or designated in any way as potentially outside the timeframe of the contract (per FAR 52.237-3 Continuity of Services).

For purposes of estimating costs for the business proposal, transition-in costs should be captured during the base year and transition-out costs should be captured in the final year of performance (Option Period 4). Please clearly identify within the business proposal attachment the proposal costs that are attiritbutable to the estimated transition-in and transition-out timeline. The Government allows up to a 12-month transition period.

FAR 52.237-3, Continuity of Services is a separate extension from the transition-out period that is anticipated to occur prior to the end of the last option period (Option Period 4). Therefore, for estimating purposes FAR 52.237-3 should NOT be priced as part of the Offeror's business proposal. The Section L&M language as been revised accordingly.

New York City Health & Hospitals Corporation ATT J102; ATT J104

Cross Reference Matrix references 4 CLINs, but Budget spreadsheet has two CLINs: Travel and CCE Operations. What are columns F, G, H, and I meant to indicate in CRM?

An updated ATTJ102 has been provided; all tasks should be mapped to either CLIN 1 and CLIN 2. The template assumes that each task will be mapped to the same CLIN across all option years.

New York City Health & Hospitals Corporation Section L, pg. 11; Factor 1, A, b.

Operations Manual Summary pg. 11—what is this intended to look like, and what is the level of detail requested compared to the technical approach portion?

The Operations Manual Summary is the section of the technical approach where the Offeror is describing the specific processes and procedures that will be used to implement the overarching technical approach. The content should parallel the detailed requirements found in Attachment Section C - Survivor CCE Performance Work Statement, page 53, Section 8.3.4 Operations Manual, but be much less detailed. No specific format is required.

The Operations Manual Summary DOES COUNT towards the 40-page limit for the Offeror's technical volume proposal. The Operations Manual Summary requirement is meant to be a high level summary and it is up to the Offeror to determine the level of detail and extent of their technical volume proposal that will be dedicated to the Operations Manual Summary.

New York City Health & Hospitals Corporation Section L, pg. 20

Is it necessary that all projects and products be separated out via phase/option/segment within the business proposal format spreadsheet as specified on pg. 20 in Section L? Or only major activities that do not fall specifically under a PWS task?

Yes, costs need to be separated out such that the costs for each option year and the justification for the cost are all clearly documented. However, not every project/product anticipated within that year needs to be separated out; for example, printing/mailing member communications may be consolidated under one line item for each period.

However, each individual expense must be shown. The Offeror must still provide all working formulas and algorithms within the Business Proposal Format attachment (Microsoft Excel or compatible format). Values within spreadsheets and worksheets that are based upon values or calculations in another spreadsheet or worksheet should be linked to the other spreadsheet or worksheet to facilitate understanding of how the values were calculated or where they were derived from. Linked spreadsheets should also be provided with the Offeror's Business Proposal Volume.

New York City Health & Hospitals Corporation Section L, pg. 1

Can the Program please define the two types of contracts that are being considered? "Cost Reimbusement-only, no fee/profit" and "Cost-Plus-Fixed-Fee."

Please refer to FAR subpart 16.3 - Cost-Reimbursement Contract for definitions for cost reimbursement only and cost-plus-fixed-fee contracts.

New York City Health & Hospitals Corporation Section L, pg. 1

Is "Cost Reimbursement only, no fee/profit" contract type different from the Contract Reimbursement type currently held by H+H as a result of Notice ID 75D301-22-R-72142? If so, what are the differences?

The cost-reimbursement contract contemplate by the solicitation is defined in FAR subpart 16.3 - Cost-Reimbursement Contract

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