CCWIS IVV Pre-Bid Presentation.pptx

WELCOME

Illinois Department of Children and Family Services CCWIS System Integrator and Modules Implementation DCFS PO19-165 – BidBuy # B-24914 / B-24915 Pre-Bid Conference

CCWIS IV&V RFP

Pre-Bid Conference Illinois Department of Children and Family Services CCWIS System Integrator and Modules Implementation DCFS PO19-165 – BidBuy # B-24914 / B-24915

DCFS CCWIS System Integrator and Modules RFP Presenters:

Van Austin DCFS Agency Procurement Officer

Jim Daugherty DoIT@DCFS Chief Information Officer

DCFS Transformation Strategy Quality Business Process Redesign (BPR) Independent Verification and Validation (IV&V) CCWIS Technical Organizational Change Management (OCM) Same RFP/Vendor Project Management Office (PMO) This RFP

Process

Technology

People

CCWIS RFP Bid#s:

System Integrator and Modules Implementation (Closed) B-16539 (Technical) B-17047 (Price) IV&V (This RFP) (Closes 12/22/2021 @ 3:00PM CST) B-24914 (Technical) B-24915 (Price) OCM/BPR (Closes 12/22/2021 @ 4:00PM CST) B-25618 PMO (Closes 1/13/2022 @ 3:00PM CST) B-25970

IV&V RFP Strategy & Principles Strategy Mitigate Illinois DCFS’ weaknesses with technical and oversight staff Retain a Trusted Advisor, not just a IV&V vendor Conduct quality reviews all along the way, so results are a forgone conclusion Ensure ACF CCWIS compliance Avoid being overly prescriptive, utilize vendor expertise Allow for maximum competition and participation

Principles Limit Known and Unknown Risks Maximize ROI Ensure Independence and Loyalty Plan for the 20 Years of Maintenance & Operations

Attachments to RFP:

Attachment A: IV&V Narrative Attachment B: Pricing Table Attachment C: SAMPLE IT Audit Template Attachment D: SAMPLE IT Audit SIAAB Guidance Attachment E: CMS Registered BEP Vendors List Attachment F: Questions and Answers Template

Schedule:

BEP Goal Information 20% BEP Goal 0% Veteran Goal (Both OCM/BPR & PMO Have Veteran Goals) You MUST submit a BEP U-Plan with your Offer – even BEP vendors Prime & BEP Vendor Meet & Greet The following NIGP Codes were used to calculate the Business Enterprise Program Goal:

See Attachment E CMS Registered BEP Vendors List attached You do not have to only use vendors from this list – but subcontractors must provide a commercially useful function In order to be considered as having completed a “good faith effort”, 100% of all listed vendors must be contacted and their responses entered in the BEP Utilization Plan.

For BEP assistance please contact:

Jeanetta Cardine or Patricia Perez Jeanetta.Cardine@Illinois.gov Patricia.Perez@Illinois.gov or BEP help desk 312-814-4190 / 1-800-356-9206 e-mail CMS.BEP@Illinois.gov

CMS BEP Compliance If you would like assistance completing your BEP or VSP Utilization Plans or have questions, please contact CMS BEP Contract Compliance Officers:

Please watch this short video on how to properly complete your BEP UPlan:

https://www.youtube.com/watch?v=j9jXidHR7-U

Unique Terms & Conditions See CCWIS System Integrator and Modules Implementation RFP – BidBuy Bid# B-16539 Transparency – Provided Advanced Notice and hundreds of pages about the agency Master Schedule Management Change Order Oversight and Consultation Scope Management UAT Monitoring Quality and IV&V Reviews Issue & Risk Management Trusted Advisor Requesting Detailed Costing (reduce change orders, verify no front loading of cost) Ensure Independence with Contract Prohibition Meet Federal IV&V Independence Requirements

Reminders:

You are the experts – NOT us!

There are no incumbent vendors See RFP and Attachment A v.2 Updated 11/29/2021 See Round One Q&A Posted 11/29/2021 Round Two Q&A Due December 8th Pricing Must Be All Inclusive All pricing assumptions must be provided whenever they are used Key Personnel – Add, Reorg, But, NOT Reduce Packet Submittal – Consistency is Key to Speeding the Evaluation Word, Excel, PDF, Separate Docs

C.7. PACKET 2 – Work Product Samples Offeror’s Supplier Diversity Program Plan (Attachment A, B.5.3.)

Sample Optimization Analysis Report (Attachment A, B.1.13.)

Sample Dashboard Views and/or Checklist (Attachment A, C.2.1.)

Sample Report(s) (Attachment A, C.2.4.)

Sample Quality Assurance Report (Attachment A, C.2.5.)

Sample IV&V Management Plan (IVVM-2) (RFP D.3.1. & Attachment A, B.1) Sample IV&V Checklist (IVVM-3) (RFP D.3.1. & Attachment A, B.1) Sample Pre-Implementation IT Audit Report (RFP D.3.15. & Attachment A, B.1.14.)

Mandatory Requirements:

Mandatories: See RFP Section 1 D.3.1 & D.3.2 & Attachment A IV&V Independence IV&V Management Plan Periodic Reviews and Reports Cross Referencing Standards (If Applicable) Assist Procurement Activities

Trusted Partner Maximize ROI Ensure Independence and Loyalty to Illinois DCFS Plan for the 20 Years of Maintenance & Operations Architects Technical Lead / Lead Architect Data Architect Business Architect Cloud Architect Security Architect

Questions and Answers

General Discussion

PAGE BREAK FROM ONE SECTION TO ANOTHER FOR REVIEWING PREVIOUS SLIDES

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