C250311_PP-APPROVED.pdf
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- Solicitation number
- 250311
- Issued by
- Orange County, California
About this file
This is an interoffice procurement plan memorandum from the Orange County Transportation Authority (OCTA) dated April 23, 2026, addressing the approval of RFP 250311 for Workday Application Management Services (AMS) Support. The procurement will be conducted as a Request for Proposals to allow evaluation based on criteria beyond price alone. The contract term is one year with a budget of $475,000, and no option years are included. The document does not specify response dates, due dates, site visits, or bidder conference information, though it references that a procurement plan and schedule has been prepared for departmental review and concurrence.
The contract will be structured as a firm-fixed price arrangement based on the detailed scope of work and specific deliverables outlined in the RFP. The evaluation criteria consist of four components: Qualifications of the Firm (25%), Staffing and Project Organization (20%), Work Plan (30%), and Cost (25%). The funding source is identified as Local Measure M, and the contract includes provisions for prevailing wages and liquidated damages, with the project manager required to provide support documentation for the liquidated damages calculation. An internal evaluation team of five members has been designated, comprised of representatives from Enterprise Business Solutions, Human Resources, Enterprise Computer Solution & Support, and Accounting & Financial Reporting. The document confirms receipt of the independent cost estimate, scope of work verification form, and requisition number R001471.
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Text version
INTEROFFICE MEMO
Date: April 23, 2026
To: Eden Wang, Department Manager, Enterprise Business Solutions
From: Gina Torres, Senior Contract Administrator, CAMM
Subject: PROCUREMENT PLAN AND SCHEDULE RFP 250311 “Workday Application Management Services (AMS)
Support”
Please review the procurement plan for the subject RFP and advise your concurrence with the evaluation criteria and contract elements. Include suggested evaluation team members and/or comments.
Procurement Type: RFP IFB
Justification:An Request for Proposals (RFP) was issued as the nature of the requirement demands that evaluation criteria, in addition to price, be used to select a consultant.
Evaluation Criteria:
PROPOSAL WEIGHT
Qualifications of the Firm 25%
Staffing/Project Organization 20%
Work Plan 30%
Cost 25%
Justification: Qualifications of the firm is weighted at 25 percent to ensure the firm has prior experience providing Workday application management services support as outlined in the scope for work. Staffing and project organization is weighted at 20 percent to ensure the firm’s staff have the requisite expertise for completing the project of similar size. Work plan is weighted the highest at 30 percent to ensure the firm’s approach and management services support system meet OCTA’s requirements. Cost and price are weighted at 25 percent to ensure OCTA receives value for the services provided.
Contract Type: Time & Expense CTO-Based Firm Fixed Price
Justification: The contract type is firm-fixed price because the RFP has a specific Scope of Work detailing specific deliverables.
Retention: Yes 10% No N/A
Procurement Plan and Schedule, RFP 250311
Prevailing Wages: Yes $ No N/A
Liquidated Damages: Yes $ No N/A
P.M. to provide support documentation identifying how the LD amount was established.
Suggested Evaluation Team Members:
5 members are required over $250k
Internal Evaluators:
Eden Wang, Department Manager, Enterprise Business Solutions
Thomas Hammet, Section Manager III, Human Resources
Jason Parr, Applications Analyst Senior, Enterprise Computer Solution & Support
Cherie Finona, Section Manager II, Accounting & Financial Reporting
Lynn Huson, Section Manager III, Human Resources
External Evaluators:
N/A
Contract Term: (Include Option Years) One (1)-year term
Funding Source: Local Measure M Federal (CMAQ)
Dollar Amount: Term $475,000 Option Term $
Independent Cost Estimate Received: Yes No
Scope of Work Verification Form Received: Yes No
Requisition Received: Yes # R001471 No
DBE Goal: Yes No
Project Manager Concurrence:
Eden Wang, Department Manager, Enterprise Business Solutions Date
CAMM Section/Department Manager Concurrence:
Georgia Martinez, Department Manager, CAMM Date
4/23/26
File details come from the government source that posted it. Updated .