C250311_Form_700_Legal_Counsel_Response_04-02-26.pdf
PDF 2 MB Posted
- Solicitation number
- 250311
- Issued by
- Orange County, California
About this file
This is an email chain regarding insurance requirements review for the Orange County Transportation Authority's (OCTA) Workday Application Management Services (AMS) Support RFP 250311. The correspondence documents internal coordination between Gina Torres (Senior Contract Administrator), Regie Peaslee (Senior Claims Representative, Risk Management), and Eden Wang (IS Department Manager) to establish appropriate insurance coverage requirements for the contractor. The project involves a one-year term with a budget of $475,000, and the contractor will have access to OCTA's Workday environment containing sensitive employee and payroll data.
The primary focus of the correspondence is determining cyber liability insurance requirements for the selected contractor. Eden Wang confirmed that potential cyber and data privacy exposure exists due to the contractor's access to sensitive employee and payroll information within the Workday system. While Workday's contract includes security and liability provisions applicable to Workday as the software provider, these protections do not extend to third-party contractors providing AMS support services. Consequently, the Risk Management team determined that cyber security insurance coverage must be added to the RFP requirements, along with Employee Theft and Excess Liability coverage consistent with OCTA's existing Workday agreement. Regie Peaslee approved the addition of these insurance requirements on April 2, 2026, and authorized their inclusion in the RFP to evaluate bidders' compliance capabilities.
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Other files
| File | Type | Posted |
|---|---|---|
| Workday_Application_Management_Services_(AMS)_Support_(Addendum_#2_Revision).pdf | ||
| C250311_Exhibit_D_Safety_Level_1.pdf | ||
| C250311_Exhibit_C,_Proposed_Agreement.pdf | ||
| C250311_Exhibit_B,_Price_Summary_Sheet.pdf | ||
| C250311_Exhibit_A,_SOW.pdf | ||
| C250311_PP-APPROVED.pdf | ||
| C250311_PS.doc | DOC document | |
| C250213_Insurance_RM_Approval_02-05-26.pdf | ||
| C250311_SOW_Verification.pdf | ||
| C250311_R001471.pdf | ||
| C250311_Public_Notice.doc | DOC document | |
| C250311_Public_Notice_Proof.pdf | ||
| C250311_PP.docx | DOCX document | |
| C250311_ICE_R001471.pdf |
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Text version
Gina Torres
From: Regie Peaslee Sent: Thursday, April 2, 2026 2:46 PM To: Gina Torres Subject: RE: RFP 250311 Workday Application Management Services (AMS) Support - Insurance
Review: Risk Review
Good Afternoon Gina:
Thanks for the OCTA Insurance Requirement Memo.
I have reviewed the docs for language and coverages, and I agree. Please continue!
Thanks again!
Regie Peaslee Senior Claims Representative, Risk Management Orange County Transportation Authority Tel # 714-560-5851 Rpeaslee@octa.net
From: Gina Torres <gtorres@octa.net> Sent: Thursday, April 2, 2026 2:11 PM To: Regie Peaslee <rpeaslee@octa.net> Subject: RE: RFP 250311 Workday Application Management Services (AMS) Support - Insurance Review: Risk Question
Thank you, you too.
Please find attached updated insurance language as requested.
Thank you, Gina Torres | Senior Contract Administrator Contracts Administration and Materials Management Orange County Transportation Authority
714.560.5566 | 714.560.5792 550 South Main Street | PO Box 14184 | Orange, CA 92863-1584 CAMM - Procurement with Integrity Please consider the environment before printing this e-mail.
From: Regie Peaslee <rpeaslee@octa.net> Sent: Thursday, April 2, 2026 2:05 PM To: Gina Torres <gtorres@octa.net> Subject: RE: RFP 250311 Workday Application Management Services (AMS) Support - Insurance Review: Risk Question
Thank you and have a great Thursday!
Regie Peaslee Senior Claims Representative, Risk Management
Orange County Transportation Authority Tel # 714-560-5851 Rpeaslee@octa.net
From: Gina Torres <gtorres@octa.net> Sent: Thursday, April 2, 2026 2:04 PM To: Regie Peaslee <rpeaslee@octa.net> Subject: RE: RFP 250311 Workday Application Management Services (AMS) Support - Insurance Review: Risk Question
Ok, will do. Thanks!
Thank you, Gina Torres | Senior Contract Administrator Contracts Administration and Materials Management Orange County Transportation Authority
714.560.5566 | 714.560.5792 550 South Main Street | PO Box 14184 | Orange, CA 92863-1584
Sent: Thursday, April 2, 2026 2:03 PM To: Gina Torres <gtorres@octa.net> Subject: RE: RFP 250311 Workday Application Management Services (AMS) Support - Insurance Review: Risk Question
HI Gina:
Oh, I’m always up for more coverage for OCTA!
Given that these coverages are in the Workday agreement, let’s add the same language to this RFP and see what happens with the bidders.
Thanks for showing me this!
Regie Peaslee Senior Claims Representative, Risk Management Orange County Transportation Authority Tel # 714-560-5851 Rpeaslee@octa.net
From: Gina Torres <gtorres@octa.net> Sent: Thursday, April 2, 2026 2:02 PM To: Regie Peaslee <rpeaslee@octa.net> Subject: RE: RFP 250311 Workday Application Management Services (AMS) Support - Insurance Review: Risk Question
Hi Regie, Just double checking, below is the insurance included in the Workday agreement. Do I only need to add Cyber Security or should Employee Theft and Excess Liability need to be added as well?
Thank you, Gina Torres | Senior Contract Administrator Contracts Administration and Materials Management Orange County Transportation Authority
714.560.5566 | 714.560.5792 550 South Main Street | PO Box 14184 | Orange, CA 92863-1584
Sent: Thursday, April 2, 2026 12:06 PM To: Gina Torres <gtorres@octa.net> Subject: RE: RFP 250311 Workday Application Management Services (AMS) Support - Insurance Review: Risk Question
Hi Gina:
Thanks for the forwarded email from the PM!
Please add cyber security to the Insurance Requirements Memo.
Thanks again!
Orange County Transportation Authority Tel # 714-560-5851 Rpeaslee@octa.net
From: Gina Torres <gtorres@octa.net> Sent: Thursday, April 2, 2026 11:20 AM To: Regie Peaslee <rpeaslee@octa.net> Subject: FW: RFP 250311 Workday Application Management Services (AMS) Support - Insurance Review: Risk Question
Hi Regie, Please see PM’s response below.
Thank you, Gina Torres | Senior Contract Administrator Contracts Administration and Materials Management Orange County Transportation Authority
714.560.5566 | 714.560.5792 550 South Main Street | PO Box 14184 | Orange, CA 92863-1584
From: Eden Wang <ewang@octa.net> Sent: Thursday, April 2, 2026 11:14 AM To: Gina Torres <gtorres@octa.net> Subject: Fw: RFP 250311 Workday Application Management Services (AMS) Support - Insurance Review: Risk Question
Hi Gina, There is potential cyber/data privacy exposure associated with this SOW, as the contractor will have access to OCTA’s Workday environment, which contains sensitive employee and payroll data. As part of the engagement, the contractor will be required to comply with OCTA’s security policies, maintain appropriate access controls, and follow all data protection and confidentiality requirements outlined in the signed contract.
With respect to cyber insurance, Workday’s contract may include its own security and liability provisions;
however, those protections typically apply only to Workday as the software provider and not to third-party contractors providing AMS or support services. Therefore, the selected contractor is required to carry appropriate cyber liability insurance coverage to address risks related to data breach, unauthorized access, or other cyber incidents arising from their services.
Thank you.
Eden Wang, PMP | IS Department Manager, Enterprise Business Solutions | Orange County Transportation Authority EWang@octa.net | 714.560.5448 direct
From: Gina Torres <gtorres@octa.net> Sent: Thursday, April 02, 2026 10:18 AM To: Eden Wang <ewang@octa.net>
Subject: FW: RFP 250311 Workday Application Management Services (AMS) Support - Insurance Review: Risk Question
Hi Eden, See question below from Risk Management. Can you please provide some a response.
Contracts Administration and Materials Management Orange County Transportation Authority
714.560.5566 | 7714.560.5792 550 South Main Street | PO Box 14184 | Orange, CA 92863-1584
Sent: Thursday, April 2, 2026 10:06 AM To: Gina Torres <gtorres@octa.net> Subject: RE: RFP 250311 Workday Application Management Services (AMS) Support - Insurance Review: Risk Question
Good Morning Gina:
Thanks for the docs!
Quick question, can we confirm with PM if there is any concern with potential data exposure (cyber exposure) with the SOW of this contractor, please? Or, does our contract with Workday already include a cyber insurance (due to potential data breach)?
Thank you!
Orange County Transportation Authority
Tel # 714-560-5851
Rpeaslee@octa.net
From: Gina Torres <gtorres@octa.net> Sent: Thursday, April 2, 2026 9:22 AM To: Regie Peaslee <rpeaslee@octa.net> Subject: RFP 250311 Workday Application Management Services (AMS) Support - Insurance Review:
Hi Regie, Hope all is well, please see attached.
Contracts Administration and Materials Management Orange County Transportation Authority
714.560.5566 | 7714.560.5792 550 South Main Street | PO Box 14184 | Orange, CA 92863-1584
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