C250311_ICE_R001471.pdf

INDEPENDENT COST ESTIMATE (ICE)

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INSTRUCTIONS

Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.

PART I – GENERAL INFORMATION

Project Description: Requesting RFP for Workday Application Management Services (AMS) to support OCTA’s Workday HCM, Payroll, Learning, and related modules.

SHADED AREA FOR PROCUREMENT USE ONLY

Assigned Buyer No.:

D/M/WBE%:

Purchase Requisition No.: R001471

New Contract / Procurement

Contract Amendment Current IFAS Printout Contract / PO No.:

(Required for Amendments)

Contract Task Order

Option Term

Date: 1/6/2026

Requestor: Eden Wang IS Department Manager Phone Ext.: 5448

Name Title

Signature:

Cost

Estimate: $ 478,800 (include shipping, handling and taxes, if applicable)

PART II – ESTIMATE GUIDE

Please substantiate the estimate using the following information.

Estimate Type Items to Include Where to Find Supporting Information

Services (Other than A&E)

1. Tasks you want done

2. Types of people needed (i.e., supervisor, administrative assistant, other)

3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)

4. Estimated hours by position

5. Salary / billing rates applied

6. Prevailing wage rate category applied

7. Profit / applied fee

8. Direct expenses

9. Completion schedule

1. Current or past contracts for similar services

2. Other properties / departments doing similar work

3. Historical price and cost data

Estimate Guide Continued

FA-CAMM-006.docm (09/25/15) Page 2 of 3

Estimate Type Items to Include Where to Find Supporting Information

Architects, Engineers, Designers

1. Tasks you want done

2. Types of people needed (i.e., engineers, administrative assistant, other)

3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)

4. Estimated hours by position

5. Salary / billing rates applied

6. Profit / applied fee

7. Overhead rate (%)

8. Direct expenses

9. Completion schedule

1. Current or past contracts for similar services

2. Other properties / departments doing similar work

3. Historical price and cost data

Goods/Equipment 1. Product needed

2. Quantity

3. Unit price

4. Markups, overhead, profit

5. Delivery schedule desired

6. Warranty

1. Vendor survey / market survey

2. Current or past contracts for the same or similar product

3. Historical price and cost data

4. Various published indices

Construction 1. Product needed

2. Labor (at a minimum use Davis Bacon)

3. Materials

4. Bonds

5. Insurance

6. Mobilization

7. Equipment

8. Markups, fringes, overheads, profit

9. Completion schedule

1. “Means Book”

2. “Blue Book”

3. Davis Bacon wage rates / prevailing wages

4. Current or past contracts for the same project

5. Historical price and cost data

Additional Information: The ICE was based on independent market research and benchmarking of Workday Application Management Services (AMS) across public-sector and enterprise organizations, the estimated annual cost of $478,800 falls within the upper range of industry-standard pricing for comparable services. The estimate reflects current market labor rates for experienced Workday-certified resources, as well as the complexity of supporting a multi-module Workday environment with defined SLA requirements, integrations, reporting, and security administration.

Given the scope of services, level of expertise required, and expected service delivery model, the proposed cost is considered fair and reasonable.

FA-CAMM-006.docm (09/25/15) Page 3 of 3

PART III – INDEPENDENT COST ESTIMATE

Using the information provided in Part II, prepare the ICE for your procurement.

Use any or all of the categories listed below.

Prepared By: Eden Wang Date: 1/6/26

Signature:

DESCRIPTION OF COST ELEMENTS

1. DIRECT LABOR

(List of Labor Categories)

Estimated Hours

Rate Per Hour ($)

Estimated Cost ($)

Total Est.

Cost ($)

See attached for breakdown 1 $ 478,800.00 $ 478,800.00

$ $ 0.00

$ $ 0.00

$ $ 0.00

$ $ 0.00

$ $ 0.00

Total Direct Labor: $ 478,800.00

2. OVERHEAD

Rate (%)

(use decimal input)

Total Labor ($)

Estimated Cost ($)

Total Est.

Cost ($)

% $ 478,800.00 $ 0.00 $ 0.00

3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)

Total Est.

Cost ($)

$ $ 0.00

4. INFORMATION TECHNOLOGY SUPPORT

Estimated Cost ($)

Total Est.

Cost ($)

Total IT Support: $ 0.00

5. TRAVEL

Estimated

Cost ($) Total Est.

Cost ($)

$ $ 0.00

6. SUBCONTRACTOR(S) / CONSULTANT(S)

Estimated

Cost ($) Total Est.

Cost ($)

Total Subcontractor(s) / Consultant(s): $ 0.00

7. OTHER DIRECT COSTS

Estimated

Cost ($) Total Est.

Cost ($)

$ $ 0.00

8. TOTAL ESTIMATED COST: $ 478,800.00

Independent Market Research Methodology

This estimate was developed using independent market research including:

• Workday AMS pricing benchmarks from public-sector contracts

• Industry averages for Workday-certified consultants

• Comparable system integrators (Accenture, Deloitte, KPMG, Alight, Collaborative Solutions, Avaap)

• Government cooperative purchasing benchmarks (NASPO, GSA-style rate comparisons)

• Industry reports on AMS outsourcing models

Independent Cost Assumptions

AMS Support Model (Typical Industry Model)

AMS support typically requires:

• Engagement Manager (part-time oversight)

• Functional Workday Consultants

• Technical/Integration Specialists

• Reporting/Analytics Support

• Security Administration Support

Typical staffing model (industry standard for similar organizations):

• ~3–5 FTE blended support resources (shared model)

Market-Based Hourly Rates (Independent Benchmark)

Role Market Range ICE Rate Used

Engagement Manager $200–$275 $230

Functional Consultant $180–$240 $210

Technical / Integration Consultant $200–$260 $230

Role Market Range ICE Rate Used

Reporting / Analytics Consultant $180–$230 $200

Security Consultant $180–$240 $210

Blended AMS Rate

Higher-end Workday AMS providers (especially public sector + full SLA + advisory support) typically fall in:

• $210–$240/hour blended

Annual Effort Estimate

Based on scope (full AMS support, SLA coverage, integrations, reporting, security, etc.):

Typical AMS workload:

• ~180–210 hours/month

ICE assumption:

• 190 hours/month

Annual hours:

190 × 12 = 2,280 hours/year

Cost Calculation

Blended Rate: $210/hour Annual Hours: 2,280

Annual Cost Estimate:

2,280 × $210 = $478,800

Total Independent Cost Estimate

Cost Component Estimated Cost

AMS Operational Support (Annual) $478,800

Total 1-Year ICE:

$478,800

Assumptions

• AMS services are delivered via a shared resource model (not fully dedicated FTEs)

• Workday modules supported include HCM, Payroll, Benefits, Recruiting, Talent, Integrations, Security, Reporting, Extend, and Prism Analytics

• SLA requirements (Priority 1–4 support, 24/7 critical coverage) are included

• No major re-implementation or large-scale enhancements included

• Travel and expenses excluded unless separately approved