C250282_PP_gmedits.pdf
PDF 197 KB Posted
- Solicitation number
- 250282
- Issued by
- Orange County, California
About this file
This is an interoffice memorandum from the Contracts Administration and Materials Management (CAMM) section to the Maintenance Resource Management (MRM) department at the Orange County Transportation Authority (OCTA) regarding the procurement plan for RFP 250282 for compressed natural gas (CNG) fueling facility operation and maintenance services. The procurement is structured as a Request for Proposals with evaluation criteria extending beyond price to assess firm qualifications, staffing and project organization, and work plan approach. The contract term is three years for the initial term, with the document indicating consideration of option terms as separate line items. No specific response deadline, due date, site visit requirements, or bidders' conference details are provided in the memorandum.
The contract will be awarded on a time and expense basis with pricing specified in therms of CNG fuel at various monthly throughput levels, utilizing a firm fixed price structure for the turn-key services outlined in the scope of work. The initial term budget is $2,181,165.00, with funding sourced from Federal Transit Administration (FTA) funds through Local Measure M and CMAQ programs. Liquidated damages are specified at $250 per bus per day for inability to fuel at the CNG station. The evaluation criteria weighting assigns 30 percent to firm qualifications, 30 percent to cost, 25 percent to work plan, and 15 percent to staffing and project organization. The evaluation team consists of five internal members from CAMM and transit technical services departments. A DBE goal of zero percent is noted, and no prevailing wage information is specified in the document. The memorandum is dated March 20, 2026, with project manager concurrence required from Christine Herrera.
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Text version
Revised: 07/20/2010
INTEROFFICE MEMO
Date: March 20, 2026
To: Christine Herrera, Contracts Analyst, Maintenance Resource
Management (MRM)
From: Trevor Worthy, Senior Contract Administrator, CAMM
Subject: Procurement Plan for Release, Selection and Award
RFP 250282 “Compressed Natural Gas Fueling Facility Operation and Maintenance”
Please review the procurement plan for the subject RFP and advise your concurrence with the evaluation criteria and contract elements. Include suggested evaluation team members and/or comments. Thanks.
Procurement Type: RFP IFB
A Request for Proposals (RFP) is issued as the nature of the procurement demands that evaluation criteria, in addition to price, be used to select a firm.
Evaluation Criteria:
PROPOSAL WEIGHT
Qualifications of the Firm 30% Staffing/Project Organization 15% Work Plan 25% Cost 30% Justification:
Several factors were considered in developing the criteria weights. A higher level of importance has been assigned to the qualifications of the firm and cost and price to emphasize the importance of the proposing firms’ related experience in CNG fueling facility operation and maintenance, with a proven history in successfully completing similar services efficiently. The cost and price is also a critical requirement for firms to demonstrate competitiveness in pricing to carry out the required turn-key services. The work plan is weighted at 25 percent to ensure the proposing firms demonstrate their understanding and approach to accomplish the work specified in the scope of work. Staffing and project organization is assigned 15 percent to ensure the proposed staff are knowledgeable and experienced in the preventative maintenance and other requested services.
gmartinez Highlight
Procurement Plan, RFP 250282
Revised: 0720/2010
Contract Type: Time & Expense CTO-Based Firm Fixed Price
Justification (Explain the rationale for using the particular contract type):
The contract shall be time and expense specifying CNG fuel in Therms of each possible monthly throughput level for the work specified in the Scope of Work.
Retention: Yes No N/A
Prevailing Wages: Yes $ No N/A
Liquidated Damages: Yes $* No N/A
*$250 per bs, per day unable to be fueled at CNG station. Project Manager to identify how the liquidated damage amount was established.
Procurement Schedule: Attached
Internal Evaluators:
Trevor Worthy, Senior Contractor Administrator, Contracts Administration and Materials Management Eric Peterson, Supervisor, Transit Technical Services Trevor Johnson, Section Manager III, Facilities Maintenance Greg Gonser, Maintenance Planner, MRM Christine Herrera, Contracts Analyst, MRM
Contract Term: Three (3) year term
Funding Source: Local Measure M Federal (CMAQ)
Dollar Amount: Initial Term $2,181,165.00
Option Term
Independent Cost Estimate Received: Yes No
Requisition Received: Yes Req. R001563
DBE Goal: Yes No gmartinez Highlight Did you get this from the PM?
gmartinez Highlight gmartinez Highlight 3 yr initial term include the option term as a separate line gmartinez Highlight According to the staff report this is FTA funded.
gmartinez Highlight requisition is tagged as no grant funding but if there are FTA funds as noted in the staff report then the requisition will need to be revised.
gmartinez Oval there's zero goal
Procurement Plan, RFP 250282
Revised: 0720/2010
Project Manager Concurrence:
Christine Herrera, Contracts Analyst, Maintenance Resource Management Date
CAMM Section/Department Manager Concurrence:
Georgia Martinez, Department Manager, Contracts and Procurement Date
3/30/2026
File details come from the government source that posted it. Updated .