250282_RPP.docx
DOCX document 44 KB Posted
- Solicitation number
- 250282
- Issued by
- Orange County, California
About this file
This is an interoffice procurement memorandum from the Orange County Transportation Authority (OCTA) regarding RFP 250282 for compressed natural gas (CNG) fueling facility operation and maintenance services. The procurement seeks qualified contractors to provide turn-key CNG fueling station operation and maintenance services. The contract will be awarded for an initial term of three years with two optional one-year renewal terms. The memorandum does not specify response deadlines, due dates, site visits, or bidder's conference details, though a procurement schedule is noted as attached to the document.
The contract is structured as a time and expense agreement with pricing specified in Therms for various monthly throughput levels, with a budget of $2,181,165.00 for the initial three-year term funded entirely through Federal Transit Administration (FTA) dollars. The evaluation criteria are weighted as follows: Qualifications of the Firm (30%), Cost (30%), Work Plan (25%), and Staffing/Project Organization (15%). Liquidated damages are set at $250 per billing statement per day for inability to fuel at the CNG station. No prevailing wage requirements, retention provisions, or DBE set-asides are indicated, though a DBE goal is noted as applicable. The internal evaluation team includes representatives from Contracts Administration and Materials Management, Transit Technical Services, Facilities Maintenance, and the Santa Ana base operations. Requisition R001563 has been received, and an independent cost estimate has been completed.
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Text version
INTEROFFICE MEMO
Procurement Plan, RFP 250282
Date: May 13, 2026
To: Christine Herrera, Contracts Analyst, Maintenance Resource Management (MRM)
From: Michael Cardozo, Senior Contract Administrator, CAMM
Subject: Procurement Plan for Release, Selection and Award RFP 250282 “Compressed Natural Gas Fueling Facility Operation and Maintenance”
Please review the procurement plan for the subject RFP and advise your concurrence with the evaluation criteria and contract elements. Include suggested evaluation team members and/or comments. Thanks.
Procurement Type: |X| RFP |_| IFB
A Request for Proposals (RFP) is issued as the nature of the procurement demands that evaluation criteria, in addition to price, be used to select a firm.
Evaluation Criteria:
| PROPOSAL |
| WEIGHT |
| Qualifications of the Firm |
| 30% |
| Staffing/Project Organization |
| 15% |
| Work Plan |
| 25% |
| Cost |
| 30% |
Justification:
Several factors were considered in developing the criteria weights. A higher level of importance has been assigned to the qualifications of the firm and cost and price to emphasize the importance of the proposing firms’ related experience in CNG fueling facility operation and maintenance, with a proven history in successfully completing similar services efficiently. The cost and price is also a critical requirement for firms to demonstrate competitiveness in pricing to carry out the required turn-key services. The work plan is weighted at 25 percent to ensure the proposing firms demonstrate their understanding and approach to accomplish the work specified in the scope of work. Staffing and project organization is assigned 15 percent to ensure the proposed staff are knowledgeable and experienced in the preventative maintenance and other requested services.
Contract Type: |X| Time & Expense |_| CTO-Based |_| Firm Fixed Price
Justification (Explain the rationale for using the particular contract type):
The contract shall be time and expense specifying CNG fuel in Therms of each possible monthly throughput level for the work specified in the Scope of Work.
| Retention: |
| |_| Yes |
| |X| No |
| |_| N/A |
| Prevailing Wages: |
| |_| Yes |
| $ |
| |X| No |
| |_| N/A |
| Liquidated Damages: |
| |X| Yes |
| $* |
| |_| No |
| |_| N/A |
*$250 per bs, per day unable to be fueled at CNG station. Project Manager to identify how the liquidated damage amount was established.
Procurement Schedule: |X| Attached
Internal Evaluators:
Michael Cardozo, Senior Contractor Administrator, Contracts Administration and Materials Management Eric Peterson, Supervisor, Transit Technical Services Trevor Johnson, Section Manager III, Facilities Maintenance Troy Wilkins, Base Manager, Maintenance Santa Ana Administrator Christine Herrera, Contracts Analyst, MRM
Contract Term: One (3)-year initial term, Two (1)-year option terms
Funding Source: |_| Local |_| Measure M |X| FTA
Dollar Amount: |X| Initial Term $2,181,165.00 |X| Option Term
Independent Cost Estimate Received: |X| Yes |_| No
Requisition Received: |X| Yes Req. R001563
DBE Goal: |X| Yes |_| No Project Manager Concurrence:
| __________________________________________ | ______________ |
| Christine Herrera, Contracts Analyst, Maintenance Resource Management | Date |
CAMM Section/Department Manager Concurrence:
| __________________________________________ | ______________ | |
| Georgia Martinez, Department Manager, Contracts and Procurement | Date |
Revised: 07/20/2010 Revised: 0720/2010 image1.png
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