C250131_ICE_R000889.pdf
PDF 349 KB Posted
- Solicitation number
- 250131
- Issued by
- Orange County, California
About this file
This is an Independent Cost Estimate (ICE) document prepared by the Orange County Transportation Authority (OCTA) for the Los Angeles 2028 Olympics Transportation Service Plan and Capital Needs Assessment project. The consultant services engagement requires the development of a comprehensive transportation framework, service plan, and capital needs assessment in preparation for the 2028 Summer Olympic and Paralympic Games. The project encompasses six primary tasks: project management, needs assessment and strategic framework development, comprehensive service plan development, infrastructure and capital needs assessment, stakeholder engagement, and draft and final budget and funding plan preparation. The estimated contract term spans twenty (20) months from January 2026 to January 2028, with a total contract value of $950,000.
The cost estimate is structured around direct labor costs totaling $946,870, which comprises five staffing categories: Principal ($23,870 for 77 hours at $310/hour), Project Manager ($260,130 for 897 hours at $290/hour), Principal Planner ($283,080 for 1,011 hours at $280/hour), Senior Planner ($234,260 for 901 hours at $260/hour), and Planner/GIS Analyst ($166,530 for 793 hours at $210/hour). Additional direct costs include travel and mileage ($2,905), reprographics ($225), and other direct costs ($3,130). The estimate was developed based on the proposed staffing requirements to complete all tasks within the scope of work, with hourly rates derived from similar OCTA planning studies. This project is federally funded through the Federal Transit Administration.
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Text version
INDEPENDENT COST ESTIMATE (ICE)
FA-CAMM-006.docm (09/25/15) Page 1 of 3
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
Project Description: Consultant Services to conduct the Transit Chokepoint Study
SHADED AREA FOR PROCUREMENT USE ONLY
Assigned Buyer No.:
D/M/WBE%:
Purchase Requisition No.: R000889
New Contract / Procurement
Contract Amendment Current IFAS Printout Contract / PO No.:
(Required for Amendments)
Contract Task Order
Option Term
Date: 11/3/2025
Requestor: Charles Main Section Manager Phone Ext.: 5904 Name Title
Signature:
Cost
Estimate: $ 950,000.00 (include shipping, handling and taxes, if applicable)
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
Estimate Type Items to Include Where to Find Supporting Information
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed (i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued
FA-CAMM-006.docm (09/25/15) Page 2 of 3
Estimate Type Items to Include Where to Find Supporting Information
Architects, Engineers, Designers
1. Tasks you want done
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Profit / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Goods/Equipment 1. Product needed
2. Quantity
3. Unit price
4. Markups, overhead, profit
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
Construction 1. Product needed
2. Labor (at a minimum use Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, fringes, overheads, profit
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information: The ICE calculations are based on the proposed number of staff needed to complete the project, an estimate of hourly rates based on similar OCTA Planning studies, and an estimate of total hours to complete all tasks within the Scope of Work.
FA-CAMM-006.docm (09/25/15) Page 3 of 3
PART III – INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
Prepared By: Charles Main Date: 11/3/2025
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories) Estimated
Hours Rate Per Hour ($)
Estimated Cost ($)
Total Est.
Cost ($)
Principal 77 $ 310.00 $ 23,870.00
Project Manager 897 $ 290.00 $ 260,130.00
Principal Planner 1011 $ 280.00 $ 283,080.00
Senior Planner 901 $ 260.00 $ 234,260.00
Planner/GIS Analyst 793 $ 210.00 $ 166,530.00
$ $ 946,870.00
Total Direct Labor: $ 946,870.00
2. OVERHEAD
Rate (%)
(use decimal input)
Total Labor ($)
Estimated Cost ($)
Total Est.
Cost ($)
% $ 946,870.00 $ 0.00 $ 0.00
3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
4. INFORMATION TECHNOLOGY SUPPORT
Estimated Cost ($)
Total Est.
Cost ($)
Total IT Support: $ 0.00
5. TRAVEL
Estimated Cost ($)
Total Est.
Cost ($)
Travel and Mileage $ 2,905 $ 2,905
6. SUBCONTRACTOR(S) / CONSULTANT(S)
Estimated Cost ($)
Total Est.
Cost ($)
Total Subcontractor(s) / Consultant(s): $ 0.00
7. OTHER DIRECT COSTS
Estimated Cost ($)
Total Est.
Cost ($)
Reprographics $ 225.00 $ 225.00
8. TOTAL ESTIMATED COST: $ 950,000.00
Independent Cost Estimate (ICE) for Transit Asset Management (TAM) Plan
LA 2028 Olympics - Transportation
Framework and Service Plan - ICE
P ri n c ip a l
P ro je c t M a n a g e r
P ri n c ip a l P la n n e r
S e n io r P la n n e r
P la n n e r/
G
IS
A n a ly s t
T o ta l H o u rs
C o s ts
Task 1 Project Management
1.1 Consultant Team Management 3 20 0 0 0 23 6,730.00$
1.2 Project Schedule, Invoicing, and Progress Monitoring 1 10 0 0 0 11 3,210.00$
1.3 Project Kick-Off Meeting 1 2 1 1 1 6 1,640.00$
1.4 Project Team Coordination 3 40 20 0 0 63 18,130.00$
1.5 Stakeholder Coordination 3 40 40 20 0 103 28,930.00$
1.6 Deliverables and Data 3 10 20 10 10 53 14,130.00$
Task 0 Totals 259 72,770.00$ 7.7%
Task 2 Needs Assessment and Strategic Framework
2.1 Transit System Needs Assessment 5 40 80 60 42 227 59,970.00$
2.2 Goals, Objectives & Performance Criteria 2 20 20 20 20 82 21,420.00$
2.3 Stakeholder Mapping 2 20 20 20 20 82 21,420.00$
2.4 Transportation Strategy Framework 5 40 40 40 30 155 41,050.00$
Task 1 Totals 546 143,860.00$ 15.1%
Task 3 Comprehensive Draft and Final Service Plan Development
3.1 Multimodal Integration Strategy 5 50 80 80 80 295 76,050.00$
3.2 Identify Security Perimeters 5 30 30 30 30 125 32,750.00$
3.3 Route and Schedule Optimization 5 120 120 120 100 465 122,150.00$
3.4 Service Simulation, Resource Modeling & Budgeting 5 80 80 80 80 325 84,750.00$
3.5 Staffing Plan 5 40 40 40 40 165 43,150.00$
Task 2 Totals 1,375 358,850.00$ 37.8%
Task 4 Infrastructure & Capital Needs Assessment
4.1 Physical Infrastructure Evaluation 5 80 100 90 80 355 85,950.00$
4.2 Capital Needs Plan Development 5 60 100 90 80 335 80,150.00$
4.3 Project Delivery & Implementation Strategy 5 60 100 90 80 335 80,150.00$
Task 3 Totals 1,025 246,250.00$ 25.9%
Task 5 Stakeholder Engagement
5.1 Regional Stakeholder Engagement 3 40 20 20 10 93 25,430.00$
5.2 Draft Plan Feedback Integration 2 15 20 30 30 97 24,670.00$
Task 4 Totals 190 50,100.00$ 5.3%
Task 6 Draft and Final Budget and Funding Plan
6.1 Draft Budget and Funding Plan 2 40 40 30 30 142 37,520.00$
6.2 Final Budget and Funding Plan 2 40 40 30 30 142 37,520.00$
Task 5 Totals 284 75,040.00$ 7.9%
Total Hours 77 897 1,011 901 793 3,679
310.00$ 290.00$ 280.00$ 260.00$ 210.00$
23,870.00$ 260,130.00$ 283,080.00$ 234,260.00$ 166,530.00$
Total Labor Cost 946,870.00$
Travel 2,380.00$
Mileage 525.00$
Reprographics 225.00$
ODC 3,130.00$ 0.3%
$350,000 Total Budget 950,000.00$
25.58
2 years timeframe from Jan 2026 to Jan 2028 832 that equals
806 total for senior planner
File details come from the government source that posted it. Updated .