C250096_PP_10-24-25_idedits.docx
DOCX document 48 KB Posted
- Attached to
- 2025 Renewed Measure M Quantitative Survey
- Solicitation number
- 250096
- Issued by
- Orange County, California
About this file
This is an interoffice memorandum regarding a procurement plan for an informal RFP issued by the Orange County Transportation Authority (OCTA) in California. The procurement seeks qualified firms to conduct the 2025 Renewed Measure M Quantitative Survey over a seven-month contract term. The RFP (RFP 250091) was prepared on October 24, 2025, and is structured as an informal RFP rather than an Invitation for Bids because the selection requires evaluation of multiple criteria beyond price. The contract is being pursued as firm-fixed price based on a detailed Scope of Work with specific deliverables and tasks.
The contract budget is $80,000, funded through Measure M2 local transportation funding. An independent cost estimate has been received, and Requisition R000709 has been approved. The evaluation criteria for proposal selection are weighted as follows: Qualifications of the Firm (25%), Staffing/Project Organization (25%), Work Plan (30%), and Cost (20%). The suggested internal evaluation team includes Chris Boucly, Senior Department Manager of External Affairs, and Rhea Aninzo, Contract Administrator. Retention, prevailing wages, and liquidated damages provisions are not applicable to this procurement. The memorandum notes that internal comments were raised regarding the evaluation criteria weighting, with a suggestion to adjust the cost weight to 25 percent and qualifications to 20 percent to align with standard evaluation practices.
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Text version
INTEROFFICE MEMO
Procurement Plan, RFP 250091
Date: October 24, 2025
To: Chris Boucly, Senior Department Manager, External Affairs
From: Rhea Aninzo, Contract Administrator, CAMM
Subject: Procurement Plan - Informal RFP 2500961 “2025 Renewed Measure M Quantitative Survey”
Please review the procurement plan for the subject informal RFP and advise your concurrence with the evaluation criteria and contract elements. Include suggested evaluation team members and/or comments.
Procurement Type: |X| Informal RFP |_| IFB
Justification (explain the rationale for using the particular procurement type):
An informal RFP is applicable as the procurement requires evaluation criteria, in addition to price, to be used to select a firm to conduct the 2025 Renewed Measure M Quantitative Survey.
Evaluation Criteria:
| PROPOSAL |
| WEIGHT |
| Qualifications of the Firm |
| 25% |
| Staffing/Project Organization |
| 25% |
| Work Plan |
| 30% |
| Cost | |
| 20% | Comment by Iris Deneau: Cost and price can’t be the lowest weight. Suggest making quals 20% and cost 25% |
Standard evaluation criteria. Comment by Iris Deneau: Not the standard evaluation criteria. Need to include justifcation
Contract Type: |_| Time & Expense |_| CTO-Based |X| Firm Fixed Price
Justification (Explain the rationale for using the particular contract type):
The contract type is firm-fixed price as the RFP has a specific Scope of Work detailing individual tasks.
| Retention: |
| |_| Yes |
| |X| No |
| |_| N/A |
| Prevailing Wages: |
| |_| Yes |
| $ |
| |_| No |
| |X| N/A |
| Liquidated Damages: |
| |_| Yes |
| $ |
| |_| No |
| |X| N/A |
P.M. to provide support documentation identifying how the LD amount was established.
Procurement Schedule: |X| Attached
Suggested Evaluation Team Members:
Internal Evaluators:
Chris Boucly, Senior Department Manager, External Affairs Rhea Aninzo, Contract Administrator, CAMM
Contract Term: Seven (7)-month term
Funding Source: |_| Local |X| Measure M2 |_| Federal
Dollar Amount: $80,000
Independent Cost Estimate Received: |X| Yes |_| No
Requisition Received: |X| Yes # R000709 |_| No
DBE Goal: |_| Yes |X| No
Project Manager Concurrence:
| _____________________________________ | ______________ | |
| Chris Boucly, Senior Department Manager, External Affairs | Date |
CAMM Section Manager Concurrence:
| _____________________________________ | ______________ | |
| Iris Deneau, Section Manager, Procurement | Date |
Revised: 07/20/2010 Revised: 0720/2010 image1.png
File details come from the government source that posted it. Updated .