C250083_Insurance_and_Indemnification_RM_Review_and_Memo.pdf

Ellis Hoskin

From: Edwin Byrne Sent: Thursday, January 8, 2026 8:25 AM To: Ellis Hoskin Subject: RE: RFP 250083 - Insurance and Indemnification Memo

Hi Ellis:

The insurance requirements are approved but I would suggest a revision on the Prof Liability wording as follows, Professional Liability insurance with limits of not less than $1,000,000 per claim, required for any services involving professional judgment, analysis, testing, evaluation, certification, or compliance activities, including but not limited to arc-flash studies, electrical hazard analysis, system coordination, and NFPA 70E compliance services.

Edwin

From: Ellis Hoskin <ehoskin@octa.net> Sent: Wednesday, January 7, 2026 4:10 PM To: Edwin Byrne <ebyrne@octa.net> Subject: RFP 250083 - Insurance and Indemnification Memo

Hi Edwin, Please see the attached memo including associated insurance and applicable scope of work for your review/approval.

Thank you, Ellis Hoskin | Senior Contract Administrator Contracts Administration and Materials Management Orange County Transportation Authority ( (714) 560-5551 550 South Main Street | PO Box 14184 | Orange, CA 92863-1584 CAMM - Procurement with Integrity

INTEROFFICE MEMO

Date January 6, 2025

To: Edwin Byrne, Risk Management

From: Ellis Hoskin, CAMM

Subject: RFP 250083 “On-Call Electrical Services”

Below please find a copy of the insurance limits and indemnification language for your review.

The selected vendor shall provide on-call electrical services. This effort is requested by the Maintenance Resource Management Department as a Time and Expense contract budgeted for $335,000 for a three (3)-year term.

Please review the below standard insurance requirements and indemnification language and advise to the acceptability for this procurement.

ARTICLE 9. INSURANCE

A. CONTRACTOR shall procure and maintain insurance coverage in full force and effect during the entire term of the Agreement. Coverage shall be full coverage and not subject to self-insurance provisions. CONTRACTOR shall provide the following insurance coverage:

1. Commercial General Liability, to include Products/Completed Operations, Independent Contractors’, Contractual Liability, Advertising (if applicable to

Scope of Work) and Personal Injury Liability, and Property Damage with a minimum limit of $1,000,000 per occurrence, $2,000,000 general aggregate and $2,000,000 Products/Completed Operations aggregate;

2. Automobile Liability Insurance to include owned, hired and non-owned autos with a combined single limit of $1,000,000 for each accident;

3. Workers’ Compensation with limits as required by the State of California including a Waiver of Subrogation in favor of AUTHORITY, its officers, directors and employees; and

4. Employers’ Liability with minimum limits of $1,000,000 per accident, $1,000,000 policy limit-disease, and $1,000,000 policy limit employee-disease.

5. Professional Liability with minimum limits of $1,000,000 only if the

CONTRACTOR is required by contract or law to be licensed or specially certified and AUTHORITY is relying on performance based on that specialty license or certification.

B. Proof of such coverage, in the form of a certificate of insurance and an insurance policy blanket additional insured endorsement, designating the AUTHORITY, its officers, directors and employees as additional insureds on general liability and automobile liability, as required by Agreement. Proof of insurance coverage must be received by AUTHORITY within ten (10) calendar days from the effective date of the Agreement and prior to commencement of any work. Such insurance shall be primary and non-contributive to any insurance or self-insurance maintained by the AUTHORITY. Furthermore, AUTHORITY reserves the right to request certified copies or review all related insurance policies, in response to a related loss.

C. CONTRACTOR shall also include in each subcontract, the stipulation that subconsultants shall maintain insurance coverage in the amounts required of

CONTRACTOR as provided in the Agreement. Subconsultants will be required to include AUTHORITY as additional insureds on the Commercial General

Liability, and Auto Liability insurance policies.

D. Insurer must provide AUTHORITY with at least thirty (30) days’ prior notice of cancellation or material modification of coverage, and ten (10) days’ prior notice for non-payment of premium.

E. CONTRACTOR shall submit required insurance certificates to AUTHORITY's insurance tracking contractor, InsureTrack. CONTRACTOR shall respond directly to InsureTrack’s request for updated insurance certificates and other insurance-related matters by email to octa@instracking.com.

F. CONTRACTOR shall include on the face of the certificate of insurance, the following information:

1. The Agreement Number 250083 and, the Senior Contract Administrator’s

Name,

2. For Certificate Holder: The Orange County Transportation Authority, its officers, directors, employers and agents, c/o InsureTrack, P.O. Box 60840

Las Vegas, NV 89160.

ARTICLE 10. INDEMNIFICATION

CONTRACTOR shall indemnify, defend and hold harmless AUTHORITY, its officers, directors, employees and agents (indemnities) from and against any and all claims (including attorneys' fees and reasonable expenses for litigation or settlement) for any loss or damages, bodily injuries, including death, damage to or loss of use of property caused by the negligent acts, omissions or willful misconduct by CONTRACTOR, its officers, directors, employees, agents, subconsultants or suppliers in connection with or arising out of the performance of this

Agreement.

mailto:octa@instracking.com