C-E IMDS User Guide v3.pdf

Communications-Electronics (C-E)

IMDS User Guide

Version 3.0 – March 2022

Foreword This guide is intended to assist IMDS usage for Communications-Electronics purposes only. If this guide is unable to answer questions you have about processes in IMDS, contact your local or host IMDS Database Manager.

Author Contact Information If you have any questions about this guide or have suggestions, please feel free to contact me at danny.smith.15@us.af.mil.

Special Thanks to MSgt Jamie Cox for her extensive review of this guide.

Changes from version 2.0:

• Minor changes to Chapters 1-4, 6, 9-12

• Expanded Chapter 5 (Equipment) to include equipment transfers

• Expanded and Revised Chapter 7 (PMIs)

• Expanded and Revised Chapter 8 (TCTOs)

• Added Chapter 13 (Creating New Organization and/or Work Center in IMDS)

• Updated Attachments 1-5

• Added Attachment 9 (Command Codes)

• Updated Table of Contents Numbering

• Updated Table of Contents Sections

• Updated Links Between Pages i mailto:danny.smith.15@us.af.mil

Table of Contents Chapter 1 – Understanding IMDS…………………………………………………………………………..1

Terminology……………………………………………………………………………………………..1 IMDS Organization……………………………………………………………………………………..2 IMDS Data Integrity…………………………………………………………………………………….3

Chapter 2 – Getting IMDS Access……………………………………………………………………….…5 Getting an IMDS Account……………………………………………………………………………...5 Profiles…………………………………………………………………………………………………...6 Getting a Terminal ID…………………………………………………………………………………..6

Chapter 3 – Navigating IMDS………………………………………………………………………………..7 IMDS Workspace………………………...……………………………………………………………..7 Reference..………………………………………………………………………………………………9 Getting Your Reports……………………………………………………………………...…………...9 Getting Older Reports……………………………………………………………………...…………12 Saving Reports to Your Computer…………………………………………………………………..12

Chapter 4 – Maintenance Data Collection……………………………………………………………….13 Terminology……………………………………………………………………...…………………….13 Overall MDC Structure……………………………………………………………………...………..14 Keeping Track of MDC……………………………………………………………………...………..14 Terms That You Should Know ……………………………………………………………………...17

Chapter 5 – Equipment…………………………………………..…………………………………………19 Terminology……………………………………………………………………...…………………….19 Standard Reporting Designator (SRD) …………………………………………………………….21 Work Unit Codes (WUC) ……………………………………………………………………...……..26 Equipment Inventory Listing (EIL) …………………………………………………………………..29 Automated History (AHE) ……………………………………………………………………...…….34 Transferring Equipment …………………………………………………………………………...…36

Chapter 6 – ESR and JDD…..……………………………………………………………………………...45 Terminology……………………………………………………………………...…………………….45 Screens……………………………………………………………………...…………………………47 Reports……………………………………………………………………...………………………….53 In-Garrison Maintenance……………………………………………………………………...……..55

ESR……………………………………………………………………...……………………………..56

JDD……………………………………………………………………...………………………….…..60

Viewing a Job……………………………………………………………………...……………….….63 Editing a Job……………………………………………………………………....…………………..64

Chapter 7 – PMIs…………..………………………………………………………………………………...67 Terminology……………………………………………………………………...………………… PMI Rules……………………………………………………………………...………………………68 Reports……………………………………………………………………...…………………………72 Processes……………………………………………………………………...………………………74 JML Review……………………………………………………………………………………………81 ii

Chapter 8 – TCTOs…………..……………………………………………………………………………...83 Screens……………………………………………………………………...…………………………83 Automated Load Process..…………………………………………………...………………………85 Manually Processing TCTOs………………………………………………………………………...87 Scheduling TCTOs……………………………………………………………………………………89 Signing off TCTOs…………………………………………………………………………………….89 TCTO suspense……………………………………………………………………………………….90 TCTO status…………………………………………………………………………………………...91

Chapter 9 – Parts………….....……………………………………………………………………………...93 Terminology……………………………………………………………………...…………………….93 Screens………...…………………………………………………………...………………………….94 Acquisition……………………………………………………………………...…………………...…96 Troubleshooting……………………………………………………………………...………………..99

Chapter 10 – CFP or Maintenance Control...……………………………………………………….…101 Screens to Know……………………………………………………………………...………… Perpetual Schedules……………………………………………………………………...…………101 Products………..…………………………………………………………...………………………..104 Communications Focal Point (CFP) Continuity Book……………………………………………104

Chapter 11 – Managing Work Center MDC…………………………………………………………….105 Screens to Know……………………………………………………………………...……………..105 Perpetual Schedules……………………………………………………………………...…………105 Products……………………………………………………………………...……………………….106 MDC Monitor Continuity Book……………………………………………………………………...107

Chapter 12 – Transferring/Combining Work Centers………………………………………………..109 Screens……………………………………………………………………...………………………..109 Processes……………………………………………………………………...…………………

Chapter 13 – Creating New Organization and/or Work Center………………………………….…115 Terminology………………………………………………………………………………………….115 Screens……………………………………………………………………………………………….116 Processes…………………………………………………………………………………………….118

Attachment 1 – Glossary of References……………………………………………………………….121

Attachment 2 – Common IMDS Screens……………………………………………………………….123

Attachment 3 – IMDS Process Flowcharts Equipment Flowchart……………………………………………………………………………..…127 Add Equipment to IMDS with an Enterprise SRD Flowchart……………………………………128 Add Equipment to IMDS with a Local SRD Flowchart…………………………………………..129 Overall PMI Flowchart…………………………………………………………………………… PMI Creation Flowchart……………………………………………………………………………..131 TCTO Flowchart……………………………………………………………………………………..132 Overall Jobs Flowchart……………………………………………………………………………...133 Open/Edit JDD Job Flowchart……………………………………………………………………...135 Open ESR Job Flowchart…………………………………………………………………………..137 Edit ESR Job Flowchart……………………………………...……………………………………..138 iii

Supply Flowchart…………………………………………………………………………………….139 Cannibalization Flowchart…………………………………………………………………..………140

Attachment 4 – Checklist for CFP or Maintenance Control..……………………………………….141

Attachment 5 – Checklist for Work Center CFP………………………………………………………151

Attachment 6 – Perpetual Calendar…………………………………………………………………….155

Attachment 7 – Leap Year Calendar…………………………………………………………………….156

Attachment 8 – SRD Assignment Rules……………………………………………………………….157

Attachment 9 – Command Codes……………………………………………………………………….159 iv

This page intentionally left blank v

Chapter 1 Understanding IMDS

While it doesn’t seem like it, IMDS (Integrated Maintenance Data System) has a deliberate and simple approach to how it tracks and presents information to its users. This guide hopes to make IMDS seem less intimidating and somewhat enjoyable to use.

Terminology Terminal ID A terminal ID allows users’ access to IMDS. Only one user can use a given terminal ID at one time.

Terminal IDs are assigned to either a work center or an individual user.

User ID A user ID identifies a specific user with a unique identifier. A user must have a user ID and loaded profiles to access IMDS.

Transaction Identification Code (TRIC) A TRIC identifies what a given screen is designed to accomplish. For example, work centers use the TRIC JDD (Job Data Documentation), which is designed to compile and track job data.

Profile In order to keep the IMDS Database Managers from loading a plethora of individual TRICs (then the individual restrictions that go with each TRIC), the profile system was created that assembles an entire group of relevant TRICs for a specific role. The IMDS Database Manager will load requested profiles to a user if proper justification is given.

Note: A user’s access to a given screen in IMDS is dictated by the profiles and individual TRICs that are loaded to them.

Background Report A background report is simply a report that runs in the background in IMDS. You must have background report privileges to generate messages (reports) in IMDS.

“Message Received” Getting the “Message Received” link means that IMDS has a report ready for you. Clicking on the link will open that message.

You can view past messages by clicking on the “Messages” link located on the top of the IMDS workspace environment. The message cache is only for your current session; if you log out of IMDS, the cache will be cleared.

PID

Sometimes IMDS will require you to enter your PID. This ID is attached to the terminal ID that you use to access IMDS. You can contact your Unit or Host IMDS Database Manager to get your PID.

IMDS Organization IMDS has a simple organization and can be broken up into four tiers:

Tier 1 deals completely with IMDS security. This includes your user ID, terminal ID, PID, profiles, TRICs, and the ability to generate background products. This tier is completely controlled by your unit and host database managers.

Tier 2 deals with a unit and the work centers that fall under that unit. For the purposes of MDC, you only must know how your work center is identified in IMDS so that you can generate work center specific reports. These reports can organize your job and PMI information.

Tier 3 catalogues all the equipment that is loaded to a given work center. Work centers can see what equipment IMDS has listed for them by looking at an EIL (Equipment Inventory Listing), which can be pulled by your unit database manager and other authorized users.

Tier 4 tracks all MDC and supply data for damaged, malfunctioning, or inspected equipment.

An example of what the tiers look like is below.

IMDS Data Integrity Data Integrity Definition There are many definitions of what data integrity means when it comes to a database. However, we will define data integrity as the accuracy, completeness, and consistency of data stored in IMDS.

Data Integrity Importance Data that exists within IMDS is used at all levels of the Air Force, DoD and even by Congress. The data is used to determine the equipment life cycles, manpower requirements, budget requirements and many other decisions.

IMDS User Responsibilities It is every user’s responsibility to ensure what is input into IMDS is accurate and complete. You should also ensure the information input in IMDS follows guidance in T.O. 00-20-1, T.O. 00-20-2 and any other applicable AFI, AFMAN, AFPAM, DAFI and/or T.O.

Chapter 2 Getting IMDS Access

Gaining access to IMDS is simple. IMDS is accessed through the AF Portal. If you do not have AF Portal access, you must have DoD ECA certificate attached to your CAC card. You can use the following website: https://imds.cce.af.mil/imds/

Getting an IMDS Account Before you can access IMDS you need to get an account. Only maintenance, communications focal point (CFP) or equivalent and technicians should need an account.

What the User fills Out (Part I) Getting an account is relatively simple. First, contact your unit IMDS Database Manager (IMDS DBM) and ask for a DD Form 2875 or retrieve a DD Form 2875 from here:

https://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd2875.pdf. Once you get this form you will have to fill out the following parts and blocks:

• All of Part I (blocks1-12).

• Enter your IMDS employee number in block 27, if known.

• If you are overseas, enter your DEROS in block 27.

• Ensure blocks 21-21b are blank. IMDS DBMs will fill out their information here.

• Digitally sign in block 11.

• Email the signed form to your supervisor.

Note: Make sure your form includes your EDIPI number (located on back of CAC card)

What the Supervisor fills out (Part II)

• Fill out blocks 13-20b. For contractors, block 16a must have the contract end date. IMDS access will be revoked the day after. Submit a new DD Form 2875 if the contract is renewed.

• Digitally sign in block 18.

• Your supervisor should email the form to your Unit Security Manager

What the Unit Security Manager fills out (Part III)

• After reviewing the security system, fill out blocks 28-32.

• Digitally sign in block 31.

IMDS DBM processing Once all of this has been accomplished, then the form needs to be emailed to the IMDS DBM office.

Once your account is created, you will get an email stating that your account has been created. The email should include your terminal ID and your PID.

https://imds.cce.af.mil/imds/ https://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd2875.pdf

When you initially log into IMDS

1. Go to: https://imds.cce.af.mil/imds/

2. Enter your terminal ID. Work centers generally maintain a list of these; if your shop does not, then contact the IMDS database managers. See “Getting a terminal ID” below for more information.

Profiles Profiles consist of a set of screens associated with specific job functions. Each user can have multiple profiles loaded to their user ID. These profiles allow a user to access certain screens. The IMDS DBMs will determine which profiles are loaded to a given user. If you process a transaction and get an error saying you do not have access, contact the IMDS DBM office to get appropriate privileges. Make sure to specify which screens you need access to. Understand that you may not need access to an entire profile to do your job, sometimes its only one or two screens.

Getting a Terminal ID A terminal ID is like an admission ticket that lets you into the IMDS environment. Just like a ticket, only one user can use a given terminal ID at a time. If you ever get kicked off IMDS in the middle of your session, most likely someone is using your terminal ID. If this happens, contact the base IMDS DBM office.

https://imds.cce.af.mil/imds/

Chapter 3 Navigating IMDS

IMDS Workspace The IMDS workspace is comprised of four separate areas: Top Menu (A), Line Entry (B), Screen Page (C), and Check Boxes (D).

A

B

C

D

Top Menu (A) The top menu is always at the top of your screen when you’re logged into IMDS, no matter what screen you go to. It contains your IMDS menu options, saved screens, local date and time, and generic look-up menus.

1. Menu – Clicking here produces a listing of all subsystems in IMDS. You can use this screen to navigate through IMDS subsystem menus to find what screen you are looking for.

2. Messages – Allows you to retrieve background reports.

3. Reference – Provides all stored reference data in IMDS (for example: WUCs, Action Taken Codes, SRDs, equipment IDs).

Note: See more detailed information in next section.

4. DB Query – Mainly used by IMDS DBMs. Allows you to pull specific records.

5. Utilities – Mainly used by IMDS DBMs.

6. Reports – Single location for all IMDS reports.

Note: You must have background privileges to run reports.

7. Analysis – Allows you to run reports on specific work centers, part numbers/serial numbers, and equipment IDs.

8. Links – Provides important IMDS-related web links.

9. ELC – If you have access to multiple ELCs, you can switch between them by clicking this.

10. QuickSave – Saves the data entered into the current screen to be used again, for repetitive entries.

11. QuickLoad – Allows you to input the information you saved via QuickSave.

12. Calendar – Brings up the calendar window (can switch to normal or Julian date).

13. My Info – Displays all your personal information, access, email address, etc.

14. Shortcuts – Shows a list of IMDS screen shortcuts.

15. Session – Displays information about your current session.

16. Manuals – Brings you directly to the IMDS Manuals. Each subsystem has its own manual.

These manuals give you information on the intended use of each screen, and valid inputs.

17. AF Portal – Quick link to the AF portal.

18. IMDS News – Allows you to see recent IMDS program updates.

19. My IMDS Menu – Allows each user to create shortcuts to commonly used screens.

Main Page (B) The main page will show whatever screen you have entered into the line entry section. This page is where you enter and interact with the data contained within IMDS.

Line Entry (C) The line entry is where you enter the screen number that you would like to go to in IMDS. This section also tells you what your current base is and allows you to log off of IMDS. You can also straight-line input information in this section.

Check Boxes (D) If you are ever unsure of what to input into a field and there is a check box, this allows you to view all the available input options for your unit. For example, if you wanted to enter the equipment designator of a specific piece of equipment but you are unsure of what it is, click the check box, choose the type of equipment and a list of every equipment designator in your unit for that type of equipment will be listed.

Reference The reference page is accessible from the Top Menu (A). Instead of going to specific pages (such as going to Screen 668 to look up WUCs) you can use this single page to look up different tables. The screen with each table option is below:

Getting Your Reports IMDS can produce all sorts of reports on data housed within the database. If you need to run these reports, you’ll need to have your unit IMDS Database Manager give you the necessary profiles, as well as allowing you to run background reports. Once you have the right to run background reports, you can run background reports for any screen that you have permission to use.

Getting a Background Report Let’s use the Screen 229 (C-E Open Incident Report) as an example on how to create and retrieve background reports. After you enter your criteria you are looking for, you click the “XMIT” button to generate the report.

You will get a confirmation message in the line entry area that your request to have this report processed has been placed in a queue. Once the report has finished running, you will get another message in your line entry area that says, “Message Received.”

Note: If you receive a “Message Wait Malfunctioning, Please use Messages Link,” located in the bottom left corner of Top Menu (A). A new screen will appear where you can select the numbered hyperlinks for each message to open them.

A window will pop up (the Background Status Inquiry) that gives you information about your report. If the report was run unsuccessfully, then there will be a red bar to the left of the report information that will say “Rejected.” If the report was run successfully then there will be a green bar to the left of the report information that says “Completed.” Click on the “View” button to either view the error or the processed report.

When you are done with the report or have saved it to your computer, ensure you delete the file by clicking delete on the pop up (see above picture). When you log out of IMDS, all reports you ran that session will be automatically deleted.

Getting Older Reports You can retrieve older reports by typing RLPX5 in the Line Entry Box.

Note: The X represents your unit and should be changed to match yours.

Saving Report to Your Computer Saving a Background Report Once you have retrieved your background report as stated above, you may need to save the report for your records or to reference later. In order to do this, you will want to save it to your computer.

Once you have your file open, you will right click to open a pop-up box. You will then choose “Save as.” This will open another pop-up box in which you can choose the file type and where you want to save the document.

Chapter 4 Maintenance Data Collection

When equipment malfunctions, the CFP or maintenance control and maintenance work centers will use IMDS to track all efforts to correct those malfunctions. This is known as maintenance data collection (MDC). MDC is primarily concerned with all scheduled and unscheduled maintenance.

You can get more information about MDC as it applies to the maintenance work center in the following regulations:

• AFI 21-101 (covers cannibalization)

• AFI 21-103 (covers MDC, what’s reportable, condition code definitions, and reporting exemptions)

• TO 00-20-1 (covers MDC, PMIs, and waivers)

• TO 00-20-2 (covers MDC and JCN formatting)

• TO 00-33A-1001 (covers Communications-Electronics work center IMDS documentation requirements)

Terminology Scheduled Maintenance Any maintenance that is planned (for example: PMIs) is considered scheduled maintenance.

Note: Scheduling maintenance time with the user to fix an outage is NOT an example of scheduled maintenance. An unexpected outage is always unscheduled maintenance.

Unscheduled Maintenance Any outage that is unexpected is considered unscheduled maintenance.

Job Data Documentation (JDD) JDD is the part of MDC that maintenance work centers use to track both scheduled and unscheduled maintenance. It is meant to be filled with detailed troubleshooting, part information and corrective actions.

Equipment Status Reporting (ESR) ESR is used by CFP or maintenance control as a management-friendly translation of the work center’s maintenance actions. ESR is also used to track the downtime of ESR-reportable equipment items.

ESR-Reportable Not all equipment requires ESR job tracking. An equipment’s Standard Reporting Designator (SRD) will determine if an item requires ESR tracking. This means that equipment designator groups that have a local SRD WILL NOT be ESR reportable.

Overall MDC Structure As mentioned in the introduction, MDC is used by CFP or maintenance control and maintenance work centers to control and document maintenance. The process is simple:

1. A user calls the CFP or maintenance control.

2. The CFP or maintenance control identifies the work center responsible for the maintenance of the malfunctioning equipment and opens two versions of the job: One for the work center to use to track maintenance actions (JDD), and one for CFP or maintenance control to use to summarize work center maintenance actions for leadership (ESR).

Note: If the malfunctioning equipment is not ESR reportable, then an ESR job does not have to be opened.

Note: If you need to create both JDD and ESR job, you can create both at the same time on Screen 996.

3. The work center works to find/fix the problem, updating their JDD version of the job at least by the end of each shift. CFP or maintenance control monitors these updates through IMDS, summarizing all maintenance actions in their ESR version of the job at least daily.

4. The work center fixes the problem, closes their version of the job in JDD, and then notifies the user and CFP or maintenance control. CFP or maintenance control then closes their version of the job in ESR.

5. MDC completed.

Keeping Track of MDC When a job is opened, or PMIs are auto scheduled by the CFP or maintenance control each work center has several ways to keep track of what events are opened and what the current progress is.

Documented Maintenance Inquiry (Screen 380) Screen 380 lists all open jobs, deferred jobs, and PMIs (current, overdue, and future). This report can be used to ensure that the maintenance work center has the least number of open jobs and overdue PMIs as possible.

Screen 380 should be reviewed every day to make sure that jobs that are not deferred are being worked. The only way for work centers to be justified in not accomplishing maintenance, is if all jobs are deferred or awaiting parts.

Maintenance Action Review Report (Screen 131) - need background report capabilities Screen 131 shows any MDC that has been entered for a job or PMI. This report only lists jobs or PMIs that have had maintenance data entered. This allows maintenance supervisors to review the information their technicians are entering into IMDS.

This product shows maintenance actions within a given period for an entire work center.

You can select a few different options for the output of the report. One of the easiest to read is the excel option. In Excel you could filter through all the jobs and select specific Equipment IDs, work centers, etc.

The output will show all types of information associated with the job. When the Excel document opens, click on the data tab, and click filter. This will allow you to sort through the information and choose specific WUCs, work centers, etc.

Maintenance Snapshot Inquiry (Screen 122) Screen 122 will show you every WCE and DDR entry that has been entered into a job. Work center supervisors can use this to make sure that a job is being chronicled and/or delayed properly.

Section (a) tells you what the job number is; (b) tells you whether the job is scheduled, started (MDC has been entered, but the job is incomplete), deferred, or completed (a.k.a. closed); (c) identifies the WCE; (d) shows the DDRs that fall under a given WCE. (e) open jobs, JDD still needed etc.

Preventive Maintenance Inspection Report (Screen 772) - need background report capabilities The Master PMI Listing shows all PMIs for the unit. You can also run an inspection schedule that will show all PMIs due within the chosen time period (up to 90 days at a time).

Note: The PMIs on this list are not necessarily scheduled by your IMDS Database Manager or Maintenance Control.

b c d e

Terms That You Should Know When it comes to MDC you should be aware of a few terms that can help facilitate the process.

Action Taken Code This code describes what kind of maintenance is being accomplished within a given DDR entry (for example: Y for troubleshooting). For a complete list, reference T.O. 00-20-2.

Category of Labor Refers to the type of labor expended on the job or PMI. Choose the option that applies to whomever physically did the work.

Condition Code If you were ever asked whether a job was red, amber, or green, then you were being asked for an equipment condition code. The condition code describes the state of the malfunctioning equipment.

Green: If the problem does nothing to affect the equipment’s ability to support its mission, then the condition code is green.

Amber: If the problem degrades the equipment’s ability to support its mission, then the condition code is amber.

Red: If the problem makes it impossible for the equipment to support its mission, in any way, then the condition code is red.

Defer Code This code describes, vaguely, why a job or PMI is delayed. These codes are locally maintained and can be edited on Screen 474. If you defer a job you will need to make a DDR entry to explain why you are deferring it.

Detailed Data Record (DDR) A DDR is simply an entry placed into a given WCE. This can be troubleshooting, an entry to explain a job delay, or what you did to close a job. If you look at a Screen 122 report for a job you will see the job information, the WCE information, and all the DDR entries that fall under each WCE.

Job Control Number (JCN)/Event ID When you are opening a job, you will be given a unique JCN (a.k.a. Event ID) that will be loaded into IMDS. This number should be used when adding troubleshooting entries to this job.

You can find a list of all open jobs on the Screen 380.

Standard Reporting Designator (SRD) SRD codes are required for all equipment loaded into IMDS. Some equipment requires a REMIS-tracked SRD code, while other items don’t.

Note: You can find a list of all SRDs on Screen 126.

Type Maintenance Code This code identifies whether a technician has adjusted, replaced parts, and so on during the course of maintenance actions. For a complete list, reference T.O. 00-20-2.

Units Produced This entry identifies if a job is still open (code “00”) or if the input DDR entry will close the job (code “01”).

Note: You cannot close a job with an Action Take code of “Y.”

When Discovered Code This code identifies when the problem was discovered.

Work Center Event (WCE) The WCE chronicles all the efforts to fix a single cause of a problem. If, during troubleshooting a low transmitted power problem, you find that there are two causes for this problem (say, both a bad power supply AND transmitter), then each cause would get its own WCE; which would separately track what technicians had to do to correct each individual cause. If, however, you find an unrelated problem during the course of your troubleshooting (for example: bad receiver sensitivity), then another job must be opened (NOT another WCE), because this new problem has nothing to do with the original reason that you were troubleshooting.

Work Unit Codes (WUC) A WUC identifies where the problem is. When you are opening a job, the WUC should be as specific as possible. If you are unsure of the problem you can use a more generic WUC until the problem is determined. Once the problem is determined change the WUC to match the discrepancy/corrective action.

Note: If no WUCs are loaded to an equipment designator or you are missing a WUC, contact your equipment manager for that piece of equipment. If unsure of your equipment manager, contact the C-E SRD manager: cyss.man.maintenance.data.analysis@us.af.mil or your host DBM.

Chapter 5 Equipment

One of IMDS’s main reasons for being used is to track jobs and PMIs for the equipment that each work center maintains. Equipment is any item that is used to support a specific mission (for example:

radar, radio, or tower). This does not include computers tracked by Asset Management. For more specific information on what should be tracked in IMDS, refer to DAFI 21-103.

Terminology Equipment Designator An equipment designator identifies like-equipment items. Multiple equipment IDs can fall under a single equipment designator (see below).

You can create your own equipment designator for local equipment that does not have enterprise SRDs. Screen 800 is used to add equipment designators for locally tracked equipment.

Equipment Type In Communications-Electronics (C-E), you will primarily deal with two equipment types. C-type equipment is for unformatted or locally tracked communications equipment. R-type equipment is typically for Type/Model/Series (TMS) formatted equipment. This is normally determined by the equipment designator starting with three alpha characters, three numeric and two optional alphanumeric characters for a total length of eight characters.

Note: All R-type equipment have enterprise SRDs. C-type equipment may or may not have an enterprise SRD. Only C-type equipment can have a local SRD.

Equipment ID An equipment ID provides a unique 5-digit code for each piece of equipment that is placed into IMDS. Equipment IDs look like this: RB154, C2808, or RF859.

The format is as follows:

• The first character is the equipment type. This will be either “C” or “R” for C-E units.

• The second character is the first character of the SRD.

• The last three digits are dedicated to the last three digits of the equipment’s serial number.

Type C

C0547 C2808 C6528

KG175D

Type R

RB154 RB364 RB859

GRC171A R

Example:

This is how the equipment ID RB154 was created.

• R is the equipment type.

• B is the first character of the equipment’s SRD (which is BJ9).

• 154 is the last three digits of the equipment’s serial number.

• The SRD List below shows where most of this information is gathered:

Gaining/Losing Equipment The term “gain” is synonymous with add. The term “lost” means that the piece of equipment is put in a hold status and can be gained by another unit or regained by your unit. Decommissioned pieces of equipment can be deleted or “terminated”.

On your EIL you will be able to see if a piece of equipment is gained or lost. Gained equipment will show “G” and lost equipment will show “L.” (Lost equipment does not count against your equipment account). See the image below.

Note: The column outlined will show you your gained (G), active (A), inactive (I), and lost (L) equipment.

Note: The main screen to gain, lose, or delete a piece of equipment is on Screen 800.

Active/Inactive Equipment If you are working for a fixed C-E unit then you will probably never have a piece of equipment that is not “active;” but, for mobile units, the “inactive” tag means that a piece of equipment is not being operated or used for missions and is simply stored somewhere.

On your EIL, you will be able to see if a piece of equipment is active or inactive. Active equipment will show “A” and inactive equipment will show “I” (Please see EIL example above). When PMIs are performed on inactive equipment, you will have to change the status from inactive to active to document maintenance.

Note: You can make a piece of equipment active or inactive on Screen 800.

Standard Reporting Designator (SRD) An SRD identifies a specific type of equipment, as well as what information you must collect for it (JDD and/or ESR). This equipment type can be the same for many pieces of individual equipment.

Note: See Attachment 8 for SRD Assignment Rules

Note: You can only load LOCAL SRDs to C-type equipment. You can load local SRDs on Screen

800. You can get more information about SRDs in AFMAN 23-122.

Screens Standard Reporting Designator (SRD) Change (Screen 91)

Maintenance Code Reports (Screen 126)

End Item WUC Equipment Designator Change (Screen 855)

Reports Maintenance Code Reports (Screen 126)

1. Go to Screen 126.

2. Click on the SRD listing option that applies to your unit. This will create a background report which you will retrieve. The red box highlights the type of equipment. The blue box highlights the SRD. In the green box, a Y indicates that a piece of equipment is either MDC, MICAP or TCTO reportable. It can be “Y” for none, one, two, or all three depending on the piece of equipment.

Processes Creating Local SRDs To add a piece of equipment, you need an SRD code. Enterprise SRD codes are supplied by Screen 126 (run both C and R “Comm-Electronics” reports). Adding a piece of equipment that has an enterprise SRD is easy.

However, if a piece of equipment does not have an enterprise SRD code and it will only be loaded to your base (a unique piece of equipment), then you can add a local SRD. Creating this local SRD will allow maintenance work centers to use IMDS to track jobs and PMI data for locally procured equipment.

You can only create local SRDs (you cannot create enterprise SRDs). This is accomplished by going to Screen 800 and entering in an SRD that starts with an “L“ (an “L” with two other digits that are unique [for example: LR1]) for the Equipment Designator that you are loading.

It can be difficult to understand that a local SRD is an SRD that starts with the letter “L,” and is loaded simply by adding a piece of equipment with that locally created SRD to the EIL. There is no way to load a local SRD other than adding the local SRD to a piece of equipment on Screen 800.

Note: You can’t use an Equipment ID that starts with “R” if you are creating a local SRD. You can only use “C” (for example: CL001).

Note: The only way to see the list of local SRDs that have been created so far is to run a unit EIL and manually search for the SRDs that start with “L.”

If an SRD is local, then it is NOT ESR reportable.

1. Go to Screen 800.

2. Along with the normal equipment information, make sure to enter a unique local SRD that starts with “L”. You also must create a unique Equipment Designator that identifies each local SRD you create.

3. In the line entry area, enter RWLXM + (the new SRD’s Equipment Designator). If you don’t do this you will get an “SRD Code Not Loaded to Database” error when creating your local WUC upload.

4. Your local SRD should now be established.

Note: You must have background report capabilities to complete the transaction above. Contact your IMDS Unit or Host IMDS database manager if you don’t have access.

Editing Local SRDs Get together a list of all equipment IDs assigned to that local SRD (from the EIL). Utilize Screen 91 to enter an equipment ID from the list and then enter the new SRD.

Note: If you find that you must edit your local SRD’s equipment designator, then you will have to delete every piece of equipment that references the old equipment designator, and then create all new EIL entries that reference the new equipment designator. You’ll also have to fix all WUC and PMI references.

Changing from Local to Enterprise SRD (C-Type Equipment) If the equipment ID is a C-Type, then you can go to Screen 855 (or Screen 91). It is important that the local equipment designator you have in IMDS currently matches the new enterprise equipment designator. If these names are different then you will get an error. If the SRD is only being changed because of the new SRD for C-Type equipment, then you can accomplish it by:

1. Go to Screen 855.

2. EQUIPMENT ID: Enter the equipment that must have its SRD changed.

3. NEW EQUIPMENT DESIGNATOR: Enter the Equipment Designator that you would like to use.

4. NEW SRD: Enter the new SRD.

5. XMIT.

Note: If this doesn’t work, then you may have to completely re-enter all the equipment information for affected equipment IDs. You will also have to update any PMIs that were loaded against the old equipment designators.

Changing from Local to Enterprise SRD (R-Type Equipment) If it is an R-Type then you will have to print out all the information for each equipment ID that is affected, print out its history, close all jobs open against the equipment you’re deleting, delete the equipment, and then reload the equipment with the new SRD.

If the Equipment ID must change because of the new SRD for R-Type equipment, then you can accomplish it by:

1. Go to Screen 800.

2. Inquire on one of the equipment IDs that must change.

3. Change the TYPE TRANSACTION to “Load”.

4. SRD: Enter the new SRD.

5. EQUIPMENT DESIGNATOR: Empty out this field. IMDS will fill it with the correct equipment designator.

6. XMIT.

Manually Changing Equipment from Local to Enterprise SRD If you were unable to simply change from a local to enterprise SRD, then you will need to do some extra work. Because you have an established equipment ID, which is likely attached to PMIs and equipment history, you will need to:

1. Before doing anything…

• Record the equipment ID that you are updating.

• Gather any automated history (AHE) for this equipment ID if applicable.

• Identify all the PMI JSTs that refer to this equipment ID (the JSTs can be found on the Master PMI List).

• Close any open JDD jobs loaded against this equipment ID.

2. Inactivate the affected equipment ID on Screen 800.

3. Lose the affected equipment ID on Screen 800.

4. Delete the affected equipment ID with the local SRD.

Note: If records exist, you cannot delete equipment.

• Go to Screen 800.

• Inquire about the equipment ID you are updating.

• Change the TYPE TRANSACTION to “Delete.”

• XMIT.

5. After you delete the old equipment ID with the local SRD, then you will have to verify that the JSTs annotated in step 1(c) above refer to the updated equipment ID.

6. Go to Screen 466 and transfer over the old PMIs for the old equipment ID.

7. Create new EILs, Master PMI Listings, and PMI Schedules for all affected work centers.

Note: You may also have to go to Screen 372 and create new individual PMIs for the new equipment IDs. Also, you may have to delete the old PMIs on Screen 372.

Deleting Local SRDs The only way to delete a local SRD is to edit or delete all the equipment that are loaded with that local SRD.

Example: Suppose you have a local equipment designator group named GIANTVOICE. The local SRD used to identify this equipment designator group is L01. You have two giant voice systems: CL021 and CL022. In order to delete L01, you would have to either delete both pieces of equipment, or change both of their SRDs to something else.

Troubleshooting The EIL has the Same Equipment Loaded to Different SRDs You must make sure that the local SRD and the Equipment Designator that you created for the SRD match. Every piece of equipment loaded under an individual Equipment Designator should have the same SRD. If you don’t do this, then your equipment will be scattered around the EIL.

Local WUCs will not load for a Given SRD Before you go to create PMIs for the equipment you loaded, you will need to create a header link in IMDS to your local SRD. In the line entry area, enter RWLXM + Equipment Designator and then click on the “GO” button in the Line Entry section.

Note: If you don’t do the above step, then you will get an “SRD Code Not Loaded to Database” error when creating your local WUC upload.

Work Unit Codes (WUC) Work Unit Codes identify specific parts of an equipment system (for example: AA000 refers to the entire system while AAA00 refers to a system’s transmitter) or a PMI (for example: 03107 could refer to a 7-Day PMI or 03168 could refer to a 168-Day PMI).

You cannot add WUCs to REMIS-tracked (enterprise) SRDs. If you need WUCs loaded to enterprise SRDs you need to put in a request to the equipment manager. You must have a valid Local SRD before loading local WUCs.

Note: You can get more information about WUCs in DAFI 21-103.

Screens WUC Update (Screen 364)

WUC Inquiry (Screen 668)

Processes Adding WUCs Go to Screen 364 and load each individual WUC. Make sure that the local SRD and Equipment Designator listed for each group of equipment is identical. If they aren’t, then you will start getting equipment listed under the wrong equipment designator and/or SRD.

1. TYPE TRANSACTION: “Load.”

2. EQUIPMENT DESIGNATOR TYPE: “C Type End Item”

3. EQUIPMENT DESIGNATOR: Enter the Equipment Designator mentioned above.

4. WUC/LCN: Enter the WUC number that you would like to create.

5. WUC/LCN NOUN: Enter the description of the PMI.

6. QUANTITY PER APPLICATION: “000.”

7. USE FACTOR: “0000.”

8. START DATE: Enter today’s date.

9. STOP DATE: “00000.”

10. XMIT.

Note: After you enter all your new WUCs you will need to enter RWLXM + the equipment designator in the footer bar for each equipment designator you created WUCs for and then XMIT.

Editing Work Unit Codes in ESR Jobs

1. Go to Screen 997.

2. TYPE TRANSACTION: “Inquiry.”

3. STATUS NUMBER: Enter the job number that you would like edit.

4. XMIT.

5. TYPE TRANSACTION: “Change.”

6. WUC: Enter the new WUC.

7. XMIT.

Editing Work Unit Codes in JDD Jobs CFP or maintenance control must change WUCs that were entered into a job incorrectly.

Edit Work Unit Codes in PMIs

1. Go to Screen 466.

2. TYPE TRANSACTION: “Inquiry.”

3. EQUIPMENT DESIGNATOR: Enter the Equipment Designator for the PMI.

4. LOCAL JST NUMBER: Enter the Local JST Number for the PMI. If you are creating a new PMI interval that does not have a JST assigned to it, leave the JST NUMBER blank and IMDS will create one automatically.

5. XMIT.

6. TYPE TRANSACTION: “Change.”

7. WUC/LCN: Enter the WUC for the PMI.

8. FREQUENCY: Enter the PMI’s frequency (how often it comes due). The PMI frequency and the WUC usually go together. Change the frequency to reflect the PMI interval (or period; 7 for a 7-day PMI, 28 for a 28-day PMI, etc.) you want and then change the WUC to the same interval.

9. TYPE INTERVAL: Enter “D.”

10. XMIT.

11. Go to Screen 467.

12. TYPE TRANSACTION: “Inquiry.”

13. JST NUMBER: Enter the PMI’s JST Number.

14. XMIT.

15. TYPE TRANSACTION: “Change.”

16. Change the WUC.

17. XMIT.

View Work Unit Codes

1. Go to Screen 668.

2. TYPE RECORDS: “C” for equip ID that starts with C (for example: CC245); “R” for equip ID that Starts with R (for example: RB145).

3. EQUIPMENT DESIGNATOR/EQUIPMENT ID: Enter either an equipment ID or the designator of the equipment in question.

4. WUC/LCN: Enter “03” for all WUC that start with 03, otherwise leave blank simply to get a complete list of the different types of WUCs that are loaded.

5. XMIT.

Troubleshooting No SRD Loaded Error If you get a “No SRD Loaded” error, enter RWLXM + (equipment designator) in the line entry area.

Equipment Inventory Listing (EIL) The EIL is a complete list of all equipment items that are loaded to a unit or work center. You can have IMDS produce an EIL listing that is filtered for each work center.

The EIL must list all equipment that:

• Has an Enterprise SRD

• Equipment with PMIs

• Equipment that is tracked as a critical asset for accountability, but doesn’t have either an enterprise SRD or PMIs

• Has specific regulations that mandate that specific item will be tracked in IMDS.

You can load equipment on Screen 800. You can run an EIL on Screen 228.

More information can be found in DAFI 21-103 and TO 00-20-2.

Screens C-E Equipment Inventory Report (Screen 228)

C-E Equipment Update (Screen 800)

Maintenance Code Reports (Screen 126) This report shows all enterprise SRDs for a given type of equipment.

1. Go to Screen 126.

2. Select either Comm-Electronics (non-JETD) or Comm-Electronics (JETD).

3. XMIT.

C-E Equipment Inventory Report (Screen 228) This screen shows all communications equipment loaded to a given unit. You can create unit, organization, or work center level reports.

1. Go to Screen 228.

2. Select report level: unit, organization, or work center.

3. TYPE RECORDS: “Both.”

4. DATE OF LAST REPORT: Enter the date you last ran an EIL. If you have not run an EIL before, use today's date.

5. GAINED/LOST EQUIPMENT: “Both.”

6. XMIT.

Processes Adding Equipment to the EIL

1. Get approval from QA to ensure the equipment you are about to add is OK to be loaded.

2. Gather information for each equipment item to load.

3. Locate an SRD for each piece of equipment. If there are no enterprise SRDs, then you will have to create local SRDs.

4. Load each piece of equipment (use Screen 800).

5. If the equipment you are loading gets a local SRD, then you will have to manually add the WUCs for each of those equipment designators.

6. Create PMIs for each piece of equipment that requires them (first on the Screen 466, then on Screen 467, and finally schedule the PMI on Screen 372).

7. Generate a new EIL.

8. Generate a new Master PMI list.

9. Generate a new PMI Schedule.

10. Notify the work center that their equipment is loaded.

Adding Equipment to the EIL (for equipment with local SRDs)

1. Get approval from QA that the equipment that you are about to add is OK to be loaded.

2. Gather information for each piece of equipment to load.

3. Determine what local SRD you are going to use. This local SRD can be whatever you want it to be, but it must always start with “L” (for example: LSV, L03, etc.) and be unique to a specific TYPE of equipment.

4. Determine what Equipment Designator you want to use for your equipment.

Note: Just like the local SRD that you choose, your equipment designator will have to be the same for all the like equipment it is describing.

5. Load each piece of equipment using Screen 800.

Note: You can make adding specific information easier if you already have the same kind of equipment loaded to your EIL. You can do an inquiry on this similar equipment and then simply change the information that is specific to your new equipment before you load it.

6. You will then have to manually load the WUCs for each equipment designator. You can use Screen 364 to do this.

Note: If your local equipment has PMIs then you will have to load the WUCs for those PMIs. If you don’t do this then you can’t load those PMIs. You’ll also want to load at least one “special inspection” WUC. This is a general WUC that you can use for anything that isn’t a PMI.

7. Create PMIs for each piece of equipment that requires them (first on the Screen 466, then on Screen 467, and finally schedule it on Screen 372).

8. Generate a new EIL.

9. Generate a new Master PMI list.

10. Generate a new PMI Schedule.

11. Notify the work center that their equipment is loaded.

Editing Equipment on the EIL

1. Get Equipment ID(s) of the equipment that needs to be changed, as well as the specific information that is required to be changed.

2. Do an Inquiry for the Equipment ID on Screen 800.

3. Do a Change action and make your updates.

4. Notify the work center that their equipment is changed.

Transferring Equipment from the EIL (same ELC and IMDS Unit)

1. Get a complete list of all equipment being transferred from one work center to another.

2. Go to Screen 800 for C-E equipment.

3. After doing an inquiry on a given piece of equipment (that is to be transferred), change the OWNING WORK CENTER from the old work center to the new work center.

4. Go to Screen 466 and change all the loaded PMIs for all the equipment you transferred to the new work center.

Note: If the equipment you are transferring will now be maintained by two different work centers, then you will have to create additional PMIs on Screen 466 and 467 so that you can identify the performing work center as either the old or the new work center.

5. For both the old and new work centers produce a new EIL, Master PMI Listing, and PMI Schedule.

Removing Equipment from the EIL Don’t delete a piece of equipment unless it has been decommissioned. Get approval from QA before losing or deleting any equipment.

1. Gather information for each equipment to lose or delete.

2. Do an Inquiry action on the first piece of equipment to be lost or deleted (via Screen 800).

3. Perform a Delete action to delete equipment, or a Change action to lose equipment.

Note: Once you lose or delete a piece of equipment, then the PMIs that were loaded for it will disappear from the Master PMI Listing.

4. Re-run the EIL, Master PMI Listing, and PMI Schedule for the affected work center.

5. Notify the work center that requested the equipment removal that their equipment has been removed from the EIL.

Loading Communications-Electronics Equipment Before equipment can be loaded you should get WRITTEN (not verbal) authorization from Quality Assurance (QA/Stan Eval) to make sure that the work center has correctly accepted it. Then, gather all the required information from a given work center. This information would be:

• Full serial number of new equipment.

• SRD Code – 3 alphanumeric digits (if the equipment is something already on your current EIL, the SRD can be found on your EIL listing).

• Equipment Designator.

• Owning work center.

• Date/Time of equipment when it became active (or used by the squadron to support any mission.

• Acceptance date (Julian date of when acceptance inspection was accomplished).

• Manufacturer.

• Location.

• Descriptive noun.

The format for creating a unique Equipment ID is five characters long and is defined as follows:

FIRST CHARACTER (first position of equipment type), SECOND CHARACTER (first position of SRD), and THIRD THROUGH FIFTH CHARACTER (last three digits of the serial number).

Go to Screen 800 to load your equipment.

1. TRANSACTION TYPE: “Load.”

2. EQUIPMENT ID: Enter an Equipment ID.

3. SRD: Enter the SRD.

4. EQUIPMENT DESIGNATOR: Enter the equipment designator.

5. SERIAL NUMBER: Enter the equipment’s serial number.

6. GEOLOC: Enter the GEOLOC, if unknown contact DBM.

7. OWNING WORK CENTER: Enter the owning work center.

8. REQUIRING COMMAND: Enter your command ID.

9. PRIME REMOTE: Enter a prime remote code. This can be found on a terminal ID listing.

10. SECONDARY REMOTE: Enter a secondary remote code. This can be found on a terminal ID listing.

11.…