BPM006951 Attachment 05 - Conformance Statements and Exceptions Requests.xlsx

This is a Conformance Statements and Exceptions Requests form for Solicitation No. BPM00006951, issued by the Arizona Department of Emergency & Military Affairs (DEMA) to establish single-agency contracts for Emergency Management Training services. The form serves as the vehicle through which offerors communicate their compliance with or exceptions to three primary categories of solicitation requirements: the Instructions to Offerors, the Scope of Work and Specifications, and the Contract Terms and Conditions. Offerors must indicate their conformance level by marking either "YES" (indicating full compliance with all aspects) or "NO" (indicating compliance with exceptions that must be detailed in the subsequent sections). The document requires that all exceptions be clearly documented with specific references to RFP language, proposed alternative language, and the rationale for any requested changes, with the state reserving the right to evaluate the acceptability of exceptions under Arizona Administrative Code R2-7-C311. If no box is marked under any conformance section, the state will automatically interpret the offer as having no exceptions and full compliance.

This attachment must be submitted in Excel format (.xls or .xlsx) and represents a mandatory component of the proposal response process. The solicitation encompasses multiple conformance categories including Special Instructions to Offerors, Standard Instructions to Offerors, Scope of Work and Specifications, Special Terms and Conditions (including Addendums A and B), and Uniform Terms and Conditions. The state has explicitly stated that it will not consider any exceptions that are not formally designated on this conformance form, and proposals containing exceptions may be deemed not susceptible for award. This form effectively establishes the mechanism for transparent negotiation of contract terms prior to award, requiring offerors to proactively identify any deviations from the stated requirements and providing the state with a formal response opportunity for each requested exception.