Bosch FY 2025 Statement of Work for DOT HQ 2025 CCTV Upgrade.docx
DOCX document 125 KB Posted
- Attached to
- DOT's Purchase of Bosch Equipment for Use in a Closed Circuit Television (CCTV) System Modernization
- Solicitation number
- 693JK425R500011
About this file
This document is a Statement of Objectives (SOO) for the Department of Transportation's CCTV Modernization project in 2025. The project involves procuring and installing new Bosch security camera equipment at DOT Headquarters in Washington, DC, including 245 fixed cameras, 40 PTZ cameras, and 5 multi-imager cameras. Key objectives include upgrading the Bosch Video Management System (BVMS) software from version 12.0.1 to 13, adding video storage, upgrading decoders, and transitioning from analog to digital IP cameras to enhance physical security and situational awareness.
The project requires a contractor with Bosch Security Representative authorization, an established DC Metro area office, and at least two field service engineers with current BVMS Expert and Master certifications. The contract will be a Firm Fixed Price (FFP) with a 360-day performance period. Requirements include providing software licenses, ensuring 30-day video retention, FICAM and FISMA compliance, system documentation, user training, and a 3-year hardware/software warranty. The total project scope involves decommissioning existing camera systems, installing new equipment, integrating systems, and turning over spare components to the DOT Office of Security.
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U.S. Department of Transportation Office of the Secretary (OST) Office of the Assistant Secretary for Administration (M) Office of Security (M-40)
Statement of Objectives
Department of Transportation Headquarters CCTV Modernization 2025
Location:
Department of Transportation Headquarters (DOTHQ) 1200 New Jersey Ave SE Washington, DC 20590
June 17, 2025
U.S. Department of Transportation Office of Security (M-40) 1200 New Jersey Ave, SE Washington, DC 20590
Table of Contents:
1. Introduction
2. Scope
3. Task Objectives
4. Requirements
5. Constraints and Risks
6. Deliverables
7. Type of Order
8. Period of Performance
9. Place of Performance
10. Holidays and Administrative Leave
11. Certifications, Training and Travel
12. Government Furnished Property/Information
13. Contracting Officers Representative
14. Personnel Security Requirements
PROPERTY OF THE UNITED STATES GOVERNMENT - FOR OFFICIAL USE ONLY
Do not remove this notice - Properly destroy documents when no longer needed.
1. Introduction
The Office of Security develops internal security policy for all DOT modal administrations in accordance with federal laws, regulations, and Executive Orders. The Office of Security is also responsible for personnel security and physical security of the DOT headquarters buildings in the Washington metropolitan area.
2. Scope
This SOO describes the scope of work, objectives, tasks, and resources needed to successfully fulfill the Department of Transportation CCTV Modernization project to advance the organization’s physical security mission. This project will require the procurement and installation of new CCTV equipment and software. CCTV cameras will be modernized to mitigate existing hardware limitations. Cameras will be replaced and converted from Analog to Digital which will enhance situational awareness for the DOT guard force. IP Cameras provide a higher definition quality of video as well as introduce newer technologies to assist with the physical security mission. To maintain Security Camera System enterprise interoperability responses to this SOO must utilize Bosch Systems components. Anticipated Cabling and Electrical requirements are the responsibility of the Government.
3. Task Objectives
The overarching objectives described in the SOO are:
· Task 1: Procure Bosch CCTV Equipment, Warranty and Licenses
· Procure the following equipment, warranties, and licenses:
· Task 2: Install 245 NDE-8702-RXFixed Cameras at various locations
· Disconnect and remove existing fixed cameras at 245 locations.
· Office of Security Cabling Contractors will be onsite to perform ethernet cable termination and testing. If ethernet cabling not present inform DOT POC so that a cable can be installed at the location being serviced.
· Install 1 new camera mount and camera at 245 locations.
· 55 fixed cameras are designated as spares and will be turned over to the DOT Office of Security.
· Video for 245 previously installed cameras need to be retained for at least 30 days after decommissioning.
· Verify system integration completed by placing 245 new fixed cameras in proper maps, recording profiles, and video storage systems.
· Confirm live video and recorded video present via Operator Client application.
· Task 3: Install 40 New NDP-7602-Z40 PTZ Cameras at various locations
· Capture up to 10 pre-programmed PTZ scenes/shots for existing cameras being replaced.
· Disconnect cabling and remove existing PTZ Camera and pipe mount at 40 garage locations throughout DOT facility.
· Office of Security Cabling Contractors will be onsite to perform ethernet cable termination and testing. If ethernet cabling not present inform DOT POC so that a cable can be installed at the location being serviced.
· Install 40 new PTZ camera mounts and PTZ cameras at 40 garage locations throughout DOT.
· Install 40 POE Injectors at various PTZ camera head end locations.
· 15 fixed cameras are designated as spares and will be turned over to the DOT Office of Security.
· Video for previously installed cameras needs to be retained for at least 30 days after decommissioning.
· Verify system integration completed by placing new cameras in proper maps, recording profiles, and video storage.
· For each new camera installed confirm live video, PTZ control and recorded video present via Operator Client application. Program up to 10 PTZ Scene/Shots previously captured for each location.
· Task 4: Install 5 New NDM-7703-AL Multi-Imager Cameras at various locations
· Install 5 new camera mounts and multi-imager cameras at 5 locations throughout DOT facility.
· Install 5 POE Injectors at various multi-imager camera head end locations.
· Verify system integration completed by placing new cameras in proper maps, recording profiles, and video storage.
· For each new camera installed confirm live video and recorded video present via Operator Client application.
· Task 5: Upgrade BVMS Software, Add additional Video Storage, Decoder Upgrade
· Save a system backup of the existing BVMS system then upgrade BVMS software from version 12.0.1 to version 13. Software upgrade required on 3 servers and 10 client workstations.
· Activate fifty (50) Channel Expansion Licenses.
· Ensure all BVMS system licensing is adequate and correct.
· Ensure new BVMS 13 system software is operational and fully functional.
· Install Bosch Netapp Storage units in two locations.
· Integrate Netapp Storage units with existing Virtual VRMs
· Integrate Netapp Storage with existing Bosch BVMS System for video operation and recording.
· Upgrade 20 existing decoders with new. 10 decoders are designated as spares and will be turned over to the DOT Office of Security.
· Task 6: BVMS Server Script and Adam modules Programming/Testing
· Capture Existing BVMS system server script.
· Confirm replacement camera functionality with each script, excluding cameras not specifically programmed or labeled “test.”
· Ensure replacement camera functionality with Adams module programming.
· Task 7: Camera System Headend Decommissioning
· Disconnect 285 coax, power, and data cable sets for cameras at various headend locations throughout the DOT facility.
· Remove 34 video encoders from headend locations throughout the DOT facility.
· Task 8: Turnover Spare Equipment
· Equipment not referenced in tasks 2 – 6 are designated as spares.
· Turnover all spare equipment to Office of Security Representative.
4. Requirements
· Provide all software licenses required for the proposed system.
· BVMS Video recordings require minimum of 30 days of retention for 30 fps of high-definition quality.
· All IP Cameras require POE Capability.
· All IP cameras require latest available functional firmware for the specific models referenced in task 1.
· IP Fixed cameras require Wireless Pan Tilt Roll and Zoom (PTRZ) ability.
· Provide any system documentation required to maintain and operate the installed components.
· Test system software and hardware for full operational capability and FICAM compliance.
· Train DOT system administrators and DOT Guard Force users in use of the installed system software and hardware.
· Warranty the hardware and software installation for 3 years from the contract completion date.
· Software and systems support in analyzing, troubleshooting, testing, and making recommendations related to systems environment.
· Perform configuration, systems programming, installation, and other system administration functions as necessary.
· Software engineering support in the integration of existing baseline and non-baseline software into the systems environment.
· Troubleshoot, diagnose, and resolve outages and other problems with installed system software and hardware.
· Ensure all systems are Federal Information Security Management Act (FISMA) compliant.
· Support DOT baseline security configurations on systems and check if all the security patches and service packs are appropriately installed on systems.
· Perform system utilization analysis and feasibility studies for system modernization project.
· Perform work during normal business hours to the maximum extent possible.
· Minimize system downtime, all system downtime will need to be scheduled in advance with a written performance plan for the tasks requiring downtime provided by the contractor.
5. Constraints and Risks
· Future budgets are unknown and may impact the successful continuation or completion of this statement of objectives.
· General government participation and involvement may be limited due to other competing corporate priorities.
6. Deliverables
| Deliverable |
| Frequency |
| Medium/Format/# of Copies |
| Submit To |
| Kick Off Meeting |
| Within 20 days of award |
| Microsoft Teams |
| Consult COR, and CO to schedule |
| Project Management Plan |
| Within 30 days of award |
| via email |
| COR |
| Weekly Activity Report |
| Every Friday by 4pm, Excludes holidays |
| via email |
| COR |
| Contract Closeout Meeting |
| At completion of contract |
| n/a |
| Consult COR, and CO to schedule |
7. Type of Order
The Government anticipates this SOO will result in a Firm Fixed Price (FFP) contract.
8. Period of Performance
Three Hundred Sixty (360) days from date of award.
9. Place of Performance
Department of Transportation Headquarters (DOTHQ) 1200 New Jersey Ave SE Washington, DC 20590
10. Holidays and Administrative Leave
Any Contractor personnel working on Government premises shall observe the holidays listed below unless otherwise informed by the COR and/or designated Federal Task Lead:
| New Year’s Day | Labor Day | ||
| Martin Luther King Jr.’s Birthday | Columbus Day | ||
| President’s Day | Veteran’s Day | ||
| Memorial Day | Thanksgiving Day | ||
| Juneteenth National Independence Day | Christmas Day |
Independence Day
When any such day falls on a Saturday, the preceding Friday is observed; when any such day falls on Sunday, the following Monday is observed.
In addition to the days designated as holidays, the Government observes the following days: Any other day designated by Federal Statute Any other day designated by Executive Order Any other day designated by a President's Proclamation Any other Federal Emergency proclamation
Government Building Closure:
Government closures may occur during the contract performance period as a result of Executive Order, Office of Personnel Management direction or other form of Federal proclamation. These closures are often due to inclement weather, potentially hazardous conditions or other special circumstances. Closures or delays of this nature during the performance period do not entitle the Contractor to additional compensation or to an automatic period of performance extension.
In the event of a government building closure, the Government may require specific contractor staff to be on site at the facility if they are deemed essential personnel. The essential personnel and/or job functions are at the discretion of the COR who will also provide guidance on Federal oversight.
11. Certifications, Training and Travel
Contractor must be an authorized Bosch Security Representative. Contractor must have an established business with an office within the Washington DC Metro Area and at least two (2) "fully qualified" field service engineers (FSE). Fully qualified requires the contractor having at least two FSE’s with current Bosch Video Management Systems (BVMS) Expert and Master certifications. Certifications must be active through at least the of the period of performance for this project. Each FSE will need to have at least five years’ experience integrating and programming enterprise Bosch Video Management Systems. The FSE’s must perform the work for this project. The contractor will provide written assurance to the competency of their personnel and the credentials FSE’s for this project. The Contracting Officer (CO) may authenticate employment history, training requirements, request training certificates, or credentials from the Contractor at any time for any personnel who are performing work for this project. The CO and/or Contracting Officer's Representative (COR) specifically reserves the right to reject any of the Contractor's personnel and refuse them permission to work on this project. If subcontractors are used, the CO must approve them in advance. The Contractor will submit any proposed change in subcontractor(s) to the CO for approval/disapproval.
Travel and parking are not to be included in the contract amount and are the responsibility of the contractor.
12. Government Furnished Property/Information
While working at DOTHQ, the Contractor may be provided the use of a shared or dedicated workspace for working on the contract requirements. Detailed DOT CCTV floorplans with camera placement and location information will be provided to the contractor at project commencement.
13. Contracting Officer’s Representative
COR 1: Rod Stephens, DOT Email: rod.stephens@dot.gov Phone: 202-669-0724
COR 2: Hank Clyatt Email: hank.clyatt@dot.gov Phone: 202-809-2414
14. Personnel Security Requirements
The systems supported under this task are Medium security. The suitability or risk level of this work has been determined to be: Medium. As such, the contractor shall pre-screen their employees to eliminate anyone who does not meet the following criteria: The prospective employees must be U.S. and Foreign Nationals.
48 CFR 1352.237-70 - Security Processing Requirements—High or Moderate Risk Contracts (APR 2010)
| (a) | Investigative Requirements for High and Moderate Risk Contracts. All contractor (and subcontractor) personnel proposed to be employed under a High or Moderate Risk contract shall undergo security processing by the Department's Office of Security before being eligible to work on the premises of any Department of Transportation owned, leased, or controlled facility in the United States or overseas, or to obtain access to a Department of Transportation IT system. All Department of Transportation security processing pertinent to this contract will be conducted at no cost to the contractor. The level of contract risk will determine the type and scope of such processing, as noted below. |
| (1) | Investigative requirements for Non-IT Service Contracts are: |
| (i) | High Risk—Background Investigation (BI). |
| (ii) | Moderate Risk—Moderate Background Investigation (MBI). |
| (2) | Investigative requirements for IT Service Contracts are: |
| (i) | High Risk IT—Background Investigation (BI). |
| (ii) | Moderate Risk IT—Background Investigation (BI). |
| (b) | In addition to the investigations noted above, non-U.S. citizens must have a pre-appointment check that includes an Immigration and Customs Enforcement agency check. |
| (c) | Additional Requirements for Foreign Nationals (Non-U.S. Citizens). To be employed under this contract within the United States, non-U.S. citizens must have: |
| (1) | Official legal status in the United States; |
| (2) | Continuously resided in the United States for the last two years; and |
| (3) | Obtained advance approval from the servicing Security Officer of the contracting operating unit in consultation with the DOT Office of Security (M40) headquarters. (M40 routinely consults with appropriate agencies regarding the use of non-U.S. citizens on contracts and can provide up-to-date information concerning this matter.) |
| (d) | Security Processing Requirement. Processing requirements for High and Moderate Risk Contracts are as follows: |
| (1) | The contractor must complete and submit the following forms to the Contracting Officer's Representative (COR): |
| (i) | Standard Form 85P (SF-85P), Questionnaire for Public Trust Positions; |
| (ii) | FD-258, Fingerprint Chart with OPM's designation in the ORI Block; and |
| (iii) | Credit Release Authorization. |
| (2) | The Sponsor will ensure that these forms have been properly completed, initiate the CD-254, Contract Security Classification Specification, and forward the documents to the cognizant Security Officer. |
| (3) | Upon completion of security processing, the Office of Security, through the servicing Security Officer and the Sponsor, will notify the contractor in writing of an individual's eligibility to be provided access to a Department of Transportation facility or Department of Transportation IT system. |
| (4) | Security processing shall consist of limited personal background inquiries pertaining to verification of name, physical description, marital status, present and former residences, education, employment history, criminal record, personal references, medical fitness, fingerprint classification, and other pertinent information. For non-U.S. citizens, the Sponsor must request an Immigration and Customs Enforcement agency check. It is the option of the Office of Security to repeat the security processing on any contract employee at its discretion. |
| (e) | Notification of Disqualifying Information. If the Office of Security receives disqualifying information on a contract employee, the COR will be notified. The Sponsor, in coordination with the Contracting Officer, will immediately remove the contract employee from duties requiring access to Departmental facilities or IT systems. Contract employees may be barred from working on the premises of a facility for any of the following: |
| (1) | Conviction of a felony crime of violence or of a misdemeanor involving moral turpitude; |
| (2) | Falsification of information entered on security screening forms or on other documents submitted to the Department; |
| (3) | Improper conduct once performing on the contract, including criminal, infamous, dishonest, immoral, or notoriously disgraceful conduct or other conduct prejudicial to the Government, regardless of whether the conduct was directly related to the contract; |
| (4) | Any behavior judged to pose a potential threat to Departmental information systems, personnel, property, or other assets. |
| (f) | Failure to comply with security processing requirements may result in termination of the contract or removal of contract employees from Department of Transportation facilities or denial of access to IT systems. |
| (g) | Access to National Security Information. Compliance with these requirements shall not be construed as providing a contract employee clearance to have access to national security information. |
| (h) | The contractor shall include the substance of this clause, including this paragraph, in all subcontracts. |
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