Bid_Submittal_Sheet_without_lost_calls_stipulation.xlsx
XLSX spreadsheet 17 KB Posted
- Attached to
- Indigent Burial and Cremation Services
- Solicitation number
- 26-0292-RFP
- Issued by
- Pinellas County, Clewiston City, Florida
About this file
This is a bid submittal sheet for Pinellas County, Florida's Request for Proposal 26-0292-RFP soliciting indigent burial and cremation services. The county seeks comprehensive services for approximately 1,060 annual calls of service, with an estimated 720 claimed and unclaimed human remains requiring disposition, comprising 650 adults, 50 veterans, and 20 stillborn or infant cases. Services include administration and eligibility determination (720 cases annually), direct cremation for adults (650 cases) and infants in two size categories (10 cases each), body embalming for adults and infants (50 and 10 cases respectively), cremains urns (670 cases), burial containers for adults and infants (6 cases total), refrigeration fees (720 cases), body removal and storage (50 cases), removal fees (1,000 cases), cremains scattering (350 cases), cemetery lots (4 cases), and hearse services (4 cases). Three bundled package options are offered: direct adult cremation (650 cases), direct infant cremation (20 cases), and veteran burial services (50 cases). Proposals must be submitted by April 14, 2026, at 3:00 PM via the OpenGov procurement website, with questions due by March 31, 2026, at 12:00 PM. The contract term is five years from the date of award with no scheduled site visits or pre-conference meetings. Bidders must hold a current Florida funeral director license, maintain an FDEP-certified incinerator facility, provide refrigerated storage for up to 100 concurrent bodies, and demonstrate a minimum of five years of experience performing similar services for a governmental organization.
Pricing is capped at a total annual bid amount of $30,000, which includes an allocation of $30,000 in unspecified funds for services resulting from unexpected conditions or events requiring county authorization. All submitted pricing must remain fixed regardless of whether actual annual case volumes exceed or fall below projected numbers. The annual funding estimate does not exceed $550,000 overall. Evaluation criteria include qualifications (35 percent), scope of work (25 percent), deliverables (25 percent), and compensation (15 percent). There are no reported set-asides for disadvantaged enterprises and no incumbent vendor information is referenced. Qualified bidders must comply with multiple requirements including submission of a Foreign Countries of Concern Affidavit, Human Trafficking Affidavit, Common Carrier Attestation, and execution of a HIPAA Business Associate Agreement. Insurance requirements include commercial general liability of $1,000,000, professional liability of $1,000,000, and workers' compensation insurance as required by Florida law. Vendors may submit additional package pricing options that will not be considered for pricing evaluation but may be considered if awarded a final agreement.
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Text version
Sheet1
| Attachment 3 |
| Human Services - Indigent Burial and Cremation Services |
Please only fill in the Blue Areas
| Service | Approximate Number of Cases (Annually) | Rate (Per Case) | Annual Total | |
| 1) | Administration costs for: Paperwork, conducting search for relatives, determining eligibility for program | 720 | $ - 0 | |
| 2) | Direct cremation (including cost for minimum alternative container required for cremation) | Approximate Number of Cases (Annually) | Rate (Per Case) | Annual Total |
| 2a) | Adult | 650 | $ - 0 | |
| 2b) | Infant – up to 24” | 10 | $ - 0 | |
| 2c) | Infant – 24” to 42” | 10 | $ - 0 | |
| 3) | Body Embalming | Approximate Number of Cases (Annually) | Rate (Per Case) | Annual Total |
| 3a) | Adult | 50 | $ - 0 | |
| 3b) | Infant – up to 24” | 5 | $ - 0 | |
| 3c) | Infant – 24” to 42” | 5 | $ - 0 | |
| 4) | Container for cremains (urn) | 670 | $ - 0 | |
| 5) | Burial Container (casket) | Approximate Number of Cases (Annually) | Rate (Per Case) | Annual Total |
| 5a) | Adult | 2 | $ - 0 | |
| 5b) | Infant – up to 24” | 2 | $ - 0 | |
| 5c) | Infant – 24” to 42” | 2 | $ - 0 | |
| 6) | Precautionary pouches | 20 | $ - 0 | |
| 7) | Refrigeration fee for remains | 720 | $ - 0 | |
| 8) | Removal of body and storage fee (when case transferred to Dignity Program or other funeral home and fees not reimbursed. Cost is inclusive of any administration and storage costs.) | 50 | $ - 0 | |
| 9) | Removal Fee | 1000 | $ - 0 | |
| 10) | Scattering of cremains | 350 | $ - 0 | |
| 11) | Cemetery Lot (includes grave liner and opening and closing costs) | 4 | $ - 0 | |
| 12) | Hearse Fee | 4 | $ - 0 |
| P | Package Pricing | Approximate Number of Cases (Annually) | Rate (Per Case) | Annual Total |
| P1) | Direct Adult Cremation (Combining Items 1, 2a, 4, 7, and 9 above) 1) Administrative costs for: paperwork, |
conducting search for relatives, determining eligibility for program
2) Direct cremation (including cost for minimum alternative container required for cremation)
4) Container for cremains (URN)
7) Refrigeration fee for remains
| 9) Removal Fee | 650 | $ - 0 | |
| P2) | Direct Infant Cremation (Combining Items 1, 2b/c, 4, 7, and 9 above) 1) Administrative costs for: paperwork, |
conducting search for relatives, determining eligibility for program
2) Direct cremation (including cost for minimum alternative container required for cremation)
4) Container for cremains (URN)
7) Refrigeration fee for remains
| 9) Removal Fee | 20 | $ - 0 | |
| P3) | Veteran Burial (Combining Iteams 1, 3, 7, and 9 above) 1) Administrative costs for: paperwork, |
conducting search for relatives, determining eligibility for program
3) Body Embalming
7) Refrigeration fee for remains
9) Removal Fee 50 $ - 0
| Annual Unspecified Funds | $ 30,000.00 | |
| Total Annual Bid Amount | $ 30,000.00 | clarify with HS if they need unspecified. |
| Grand Total |
*The price is to remain the same whether approximate number of cases (annually) is higher or lower than projected.*
Unspecified work is defined as services that may be required due to unexpected conditions or events. Unspecified work is not guaranteed as part of the contract and must be properly authorized by the County before performed. Not to exceed $30,000.00
| This sheet is set to Protected in order to maintain the integrity of the formulas. |
| Regarding P) above: Vendor may submit additional package pricing with their proposal. Additional packages will not be considered for pricing evaluation, but may be considered if awarded a final agreement. |
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