Attachment_C.pdf

This Request for Proposal (RFP 26-0292-RFP) is a Logic Model Guidance document issued by Pinellas County, Florida, to solicit comprehensive indigent burial and cremation services from qualified providers. The county anticipates approximately 1,060 calls for service annually, with an estimated 720 claimed and unclaimed human remains requiring disposition processing, comprising 650 adults, 50 veterans, and 20 stillborn or infant cases. The scope of services includes administration and eligibility determination, direct cremation for various body types, body embalming, cremains urns, burial containers, refrigeration and storage, body removal and transport, cremains scattering, cemetery lots, and hearse services, along with three bundled package options for direct adult cremation, direct infant cremation, and veteran burial services. Proposers must submit questions by March 31, 2026, at 12:00 PM, with proposals due on April 14, 2026, at 3:00 PM via the OpenGov procurement website. No site visits or pre-conference meetings are scheduled. The contract term is five years from the date of award with no renewal options mentioned.

Proposals will be evaluated based on qualifications (35 percent), scope of work (25 percent), deliverables (25 percent), and compensation (15 percent). The annual funding estimate does not exceed $550,000, with pricing capped at a total annual bid amount of $30,000. All submitted pricing must remain fixed regardless of whether actual annual case volumes exceed or fall below projected numbers. Qualified bidders must hold a current Florida funeral director license, maintain an FDEP-certified incinerator facility, provide minimum refrigerated storage capacity for up to 100 concurrent bodies, and demonstrate a minimum of five years of experience performing similar services for a governmental organization. Bidders must carry commercial general liability insurance of $1,000,000, professional liability insurance of $1,000,000, and workers' compensation insurance as required by Florida law. No set-asides for disadvantaged enterprises are reported, and no incumbent vendor information is referenced. Prospective contractors must comply with multiple compliance requirements, including submission of a Foreign Countries of Concern Affidavit, Human Trafficking Affidavit, Common Carrier Attestation, and execution of a HIPAA Business Associate Agreement.