Bid_Submittal_Sheet_without_lost_calls_stipulation.xlsx
XLSX spreadsheet 17 KB Posted
- Attached to
- Indigent Burial and Cremation Services
- Solicitation number
- 26-0292-RFP
- Issued by
- Pinellas County, Clewiston City, Florida
About this file
This is a bid submittal sheet for Pinellas County, Florida's Request for Proposal (RFP 26-0292-RFP) for comprehensive indigent burial and cremation services. The solicitation seeks qualified providers to deliver services to approximately 720 claimed and unclaimed human remains annually, comprising 650 adult cases, 50 veteran cases, and 20 infant cases. The scope of work includes a detailed menu of individual services such as administration and eligibility determination, direct cremation for various body types, body embalming, cremains urns, burial containers, refrigeration and storage, body removal and transport, cremains scattering, cemetery lots, and hearse services, along with three bundled package options for direct adult cremation, direct infant cremation, and veteran burial. Prospective bidders must submit proposals by April 14, 2026, at 3:00 PM via the OpenGov procurement website, with questions due by March 31, 2026, at 12:00 PM. No site visits or pre-conference meetings are scheduled. The contract term is five years from the date of award, with the contract available to qualified providers meeting minimum qualifications.
Pricing for this procurement is capped at a total annual bid amount of $30,000, which includes provisions for unspecified work not to exceed $30,000 for unexpected conditions or events requiring county authorization. All submitted pricing must remain fixed regardless of whether actual annual case volumes exceed or fall below projected numbers. There are no reported set-asides for disadvantaged enterprises, and no incumbent vendor information is referenced. Qualified bidders must hold a current Florida funeral director license, maintain an FDEP-certified incinerator facility, provide minimum refrigerated storage capacity for up to 100 concurrent bodies, and demonstrate a minimum of five years of experience performing similar services for a governmental organization. Bidders must carry commercial general liability insurance of $1,000,000, professional liability insurance of $1,000,000, and workers' compensation insurance as required by Florida law, and must comply with affidavits addressing foreign countries of concern, human trafficking, common carrier compliance, and execute a HIPAA Business Associate Agreement.
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Text version
Sheet1
| Attachment 3 |
| Human Services - Indigent Burial and Cremation Services |
Please only fill in the Blue Areas
| Service | Approximate Number of Cases (Annually) | Rate (Per Case) | Annual Total | |
| 1) | Administration costs for: Paperwork, conducting search for relatives, determining eligibility for program | 720 | $ - 0 | |
| 2) | Direct cremation (including cost for minimum alternative container required for cremation) | Approximate Number of Cases (Annually) | Rate (Per Case) | Annual Total |
| 2a) | Adult | 650 | $ - 0 | |
| 2b) | Infant – up to 24” | 10 | $ - 0 | |
| 2c) | Infant – 24” to 42” | 10 | $ - 0 | |
| 3) | Body Embalming | Approximate Number of Cases (Annually) | Rate (Per Case) | Annual Total |
| 3a) | Adult | 50 | $ - 0 | |
| 3b) | Infant – up to 24” | 5 | $ - 0 | |
| 3c) | Infant – 24” to 42” | 5 | $ - 0 | |
| 4) | Container for cremains (urn) | 670 | $ - 0 | |
| 5) | Burial Container (casket) | Approximate Number of Cases (Annually) | Rate (Per Case) | Annual Total |
| 5a) | Adult | 2 | $ - 0 | |
| 5b) | Infant – up to 24” | 2 | $ - 0 | |
| 5c) | Infant – 24” to 42” | 2 | $ - 0 | |
| 6) | Precautionary pouches | 20 | $ - 0 | |
| 7) | Refrigeration fee for remains | 720 | $ - 0 | |
| 8) | Removal of body and storage fee (when case transferred to Dignity Program or other funeral home and fees not reimbursed. Cost is inclusive of any administration and storage costs.) | 50 | $ - 0 | |
| 9) | Removal Fee | 1000 | $ - 0 | |
| 10) | Scattering of cremains | 350 | $ - 0 | |
| 11) | Cemetery Lot (includes grave liner and opening and closing costs) | 4 | $ - 0 | |
| 12) | Hearse Fee | 4 | $ - 0 |
| P | Package Pricing | Approximate Number of Cases (Annually) | Rate (Per Case) | Annual Total |
| P1) | Direct Adult Cremation (Combining Items 1, 2a, 4, 7, and 9 above) 1) Administrative costs for: paperwork, |
conducting search for relatives, determining eligibility for program
2) Direct cremation (including cost for minimum alternative container required for cremation)
4) Container for cremains (URN)
7) Refrigeration fee for remains
| 9) Removal Fee | 650 | $ - 0 | |
| P2) | Direct Infant Cremation (Combining Items 1, 2b/c, 4, 7, and 9 above) 1) Administrative costs for: paperwork, |
conducting search for relatives, determining eligibility for program
2) Direct cremation (including cost for minimum alternative container required for cremation)
4) Container for cremains (URN)
7) Refrigeration fee for remains
| 9) Removal Fee | 20 | $ - 0 | |
| P3) | Veteran Burial (Combining Iteams 1, 3, 7, and 9 above) 1) Administrative costs for: paperwork, |
conducting search for relatives, determining eligibility for program
3) Body Embalming
7) Refrigeration fee for remains
9) Removal Fee 50 $ - 0
| Annual Unspecified Funds | $ 30,000.00 | |
| Total Annual Bid Amount | $ 30,000.00 | clarify with HS if they need unspecified. |
| Grand Total |
*The price is to remain the same whether approximate number of cases (annually) is higher or lower than projected.*
Unspecified work is defined as services that may be required due to unexpected conditions or events. Unspecified work is not guaranteed as part of the contract and must be properly authorized by the County before performed. Not to exceed $30,000.00
| This sheet is set to Protected in order to maintain the integrity of the formulas. |
| Regarding P) above: Vendor may submit additional package pricing with their proposal. Additional packages will not be considered for pricing evaluation, but may be considered if awarded a final agreement. |
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