Non-Competitive_Oversight_Committee_Justification_Form.docx

This is a Non-Competitive Oversight Committee Justification Form related to a competitive Request for Proposal (RFP 26-0292-RFP) issued by Pinellas County, Florida, for indigent burial and cremation services. The procurement seeks comprehensive services to handle approximately 1,060 calls for service annually, including disposition processing for an estimated 720 claimed and unclaimed human remains comprising 650 adults, 50 veterans, and 20 stillborn or infant cases. The scope encompasses a detailed menu of services including administration and eligibility determination, direct cremation for various body types, body embalming, cremains urns, burial containers, refrigeration and storage, body removal and transport, cremains scattering, cemetery lots, hearse services, and three bundled package options. Questions from prospective bidders are due by March 31, 2026, at 12:00 PM, with proposals due on April 14, 2026, at 3:00 PM via the OpenGov procurement website. No site visits or pre-conference meetings are scheduled. The contract term is five years from the date of award.

Qualified bidders must hold a current Florida funeral director license, maintain an FDEP-certified incinerator facility, provide minimum refrigerated storage capacity for up to 100 concurrent bodies, and demonstrate a minimum of five years of experience performing similar services for a governmental organization. Proposals will be evaluated based on qualifications (35 percent), scope of work (25 percent), deliverables (25 percent), and compensation (15 percent). Bidders must carry commercial general liability insurance of $1,000,000, professional liability insurance of $1,000,000, and workers' compensation insurance as required by Florida law, and must execute a HIPAA Business Associate Agreement. The annual funding estimate does not exceed $550,000, with pricing capped at a total annual bid amount of $30,000, and all submitted pricing must remain fixed regardless of actual annual case volumes. No set-asides for disadvantaged enterprises are referenced, and no incumbent vendor information is noted in the documentation.