Notice_of_Intent_to_Sole_Source_07-25-2023.pdf

This is a Notice of Intent to Sole Source procurement document issued by Pinellas County, Florida's Administrative Services Purchasing & Risk Management Division under Florida Statutes 287.057(3)(c). The notice announces Pinellas County's intention to procure indigent burial and cremation services through a sole source method. The procurement seeks comprehensive services including administration and eligibility determination, direct cremation, body embalming, cremains urns, burial containers, refrigeration and storage, body removal and transport, cremains scattering, cemetery lots, hearse services, and bundled package options. The county anticipates approximately 1,060 calls for service annually, with an estimated 720 claimed and unclaimed human remains requiring disposition processing, comprising 650 adults, 50 veterans, and 20 stillborn or infant cases. Interested contractors believing they can meet or exceed the stated requirements must submit responses via OpenGov by the published deadline. The contract term is five years from the date of award, with responses used to determine whether bona fide competition exists for this procurement.

Qualified bidders must hold a current Florida funeral director license, maintain an FDEP-certified incinerator facility, provide minimum refrigerated storage capacity for up to 100 concurrent bodies, and demonstrate a minimum of five years of experience performing similar services for a governmental organization. Bidders are required to carry commercial general liability insurance of $1,000,000, professional liability insurance of $1,000,000, and workers' compensation insurance as required by Florida law. Compliance requirements include submission of a Foreign Countries of Concern Affidavit, a Human Trafficking Affidavit, a Common Carrier Attestation, and execution of a HIPAA Business Associate Agreement. The annual funding estimate does not exceed $550,000, with pricing capped at a total annual bid amount of $30,000. All submitted pricing must remain fixed regardless of whether actual annual case volumes exceed or fall below projected numbers. No incumbent vendor or current contractor information is referenced, and the solicitation is open to all qualified providers meeting minimum qualifications without set-asides for disadvantaged enterprises.