Notice_of_Intent_to_Sole_Source_07-25-2023.pdf

This is a Notice of Intent to Sole Source document issued by Pinellas County, Florida's Administrative Services Purchasing & Risk Management Division regarding the procurement of indigent burial and cremation services. The notice indicates that Pinellas County intends to recommend sole source procurement under Florida Statutes 287.057(3)(c) for comprehensive burial and cremation services to serve approximately 1,060 annual calls for service involving roughly 720 claimed and unclaimed human remains, including 650 adults, 50 veterans, and 20 stillborn or infant cases. The scope of services encompasses administration and eligibility determination, direct cremation for various body types, embalming, cremains urns, burial containers, refrigeration and storage, body removal and transport, cremains scattering, cemetery lots, hearse services, and three bundled service packages. Contractors believing they can meet or exceed the stated requirements must submit convincing technical data to the Pinellas County Purchasing Department by the specified deadline (close of business on a date not provided in the document), after which an award will be made. The contract term is five years from the date of award, with responses and questions to be submitted via OpenGov.

Qualified bidders must hold a current Florida funeral director license, maintain an FDEP-certified incinerator facility with minimum refrigerated storage capacity for up to 100 concurrent bodies, and demonstrate a minimum of five years of experience providing similar services to a governmental organization. Prospective contractors must carry commercial general liability insurance of $1,000,000, professional liability insurance of $1,000,000, and workers' compensation insurance as required by Florida law, and must execute required affidavits regarding foreign country ownership, human trafficking, common carrier compliance, and a HIPAA Business Associate Agreement. The annual funding estimate does not exceed $550,000, with pricing capped at $30,000 total annual bid amount. All pricing must remain fixed regardless of whether actual case volumes exceed or fall below projected numbers. The solicitation is open to all qualified providers meeting minimum qualifications without reported set-asides for disadvantaged enterprises, and no incumbent vendor information is referenced in the available documentation.