Summary

This is a Logic Model Guidance document and a competitive Request for Proposal issued by Pinellas County, Florida, for comprehensive indigent burial and cremation services. The procurement (RFP 26-0292-RFP) seeks qualified providers located within Pinellas County to deliver services addressing approximately 1,060 annual calls for service, with an estimated 720 claimed and unclaimed human remains requiring disposition processing, including 650 adults, 50 veterans, and 20 stillborn or infant cases. The scope encompasses a detailed menu of line-item services including administration and eligibility determination, direct cremation for various body types, body embalming, cremains urns, burial containers, refrigeration and storage, body removal and transport, cremains scattering, cemetery lots, hearse services, and three bundled package options. Prospective bidders must submit questions by March 31, 2026, at 12:00 PM, with proposals due on April 14, 2026, at 3:00 PM via the OpenGov procurement website. The contract term is five years from the date of award, with no scheduled site visits or pre-conference meetings.

Qualified bidders must hold a current Florida funeral director license, maintain an FDEP-certified incinerator facility, provide minimum refrigerated storage capacity for up to 100 concurrent bodies, and demonstrate a minimum of five years of experience performing similar services for a governmental organization. Proposals will be evaluated on qualifications (35 percent), scope of work (25 percent), deliverables (25 percent), and compensation (15 percent). The annual funding estimate does not exceed $550,000, with pricing capped at a total annual bid amount of $30,000. All submitted pricing must remain fixed regardless of whether actual annual case volumes exceed or fall below projected numbers. Bidders must carry commercial general liability insurance of $1,000,000, professional liability insurance of $1,000,000, and workers' compensation insurance as required by Florida law. Bidders must also comply with multiple compliance requirements, including execution of a HIPAA Business Associate Agreement, Foreign Countries of Concern Affidavit, Human Trafficking Affidavit, and Common Carrier Attestation. The solicitation is open to all qualified providers meeting minimum qualifications without reported set-asides for disadvantaged enterprises, and no incumbent vendor or current contractor information is referenced in the available documentation.