Bid_Submittal_Sheet_without_lost_calls_stipulation.xlsx
XLSX spreadsheet 17 KB Posted
- Attached to
- Indigent Burial and Cremation Services
- Solicitation number
- 26-0292-RFP
- Issued by
- Pinellas County, Clewiston City, Florida
About this file
This is a Bid Submittal Sheet for Pinellas County, Florida's Request for Proposal (RFP 26-0292-RFP) for comprehensive indigent burial and cremation services. The solicitation seeks qualified providers to deliver services for approximately 1,060 annual calls of service, encompassing 720 claimed and unclaimed human remains requiring disposition processing, including 650 adult cases, 50 veteran cases, and 20 stillborn or infant cases. The scope includes individual line-item services such as administrative processing and eligibility determination (720 cases annually), direct adult cremation (650 cases), direct infant cremation (20 cases), body embalming (60 cases total across adult and infant categories), cremains urns (670 cases), burial containers for adults and infants (6 cases total), refrigeration and storage fees (720 cases), body removal and transport (1,000 cases), cremains scattering (350 cases), cemetery lots (4 cases), hearse services (4 cases), and three bundled package options combining multiple services. Questions must be submitted by March 31, 2026, at 12:00 PM, with proposals due on April 14, 2026, at 3:00 PM via the OpenGov procurement website. No site visits or bidders' conferences are scheduled. The contract term is five years from the date of award.
Pricing is capped at a total annual bid amount of $30,000, with an additional allocation of $30,000 for unspecified work due to unexpected conditions, provided such work is authorized by the County prior to performance. Submitted pricing must remain fixed regardless of whether actual annual case volumes exceed or fall below the projected numbers. No set-asides for disadvantaged enterprises are identified, and no incumbent vendor information is referenced. Qualified bidders must hold a current Florida funeral director license, maintain an FDEP-certified incinerator facility, provide minimum refrigerated storage for up to 100 concurrent bodies, and demonstrate a minimum of five years of experience performing similar services for a governmental organization. Bidders must carry commercial general liability insurance of $1,000,000, professional liability insurance of $1,000,000, and workers' compensation insurance as required by Florida law, and must submit multiple compliance affidavits including Foreign Countries of Concern, Human Trafficking, and Common Carrier attestations, as well as execute a HIPAA Business Associate Agreement.
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Text version
Sheet1
| Attachment 3 |
| Human Services - Indigent Burial and Cremation Services |
Please only fill in the Blue Areas
| Service | Approximate Number of Cases (Annually) | Rate (Per Case) | Annual Total | |
| 1) | Administration costs for: Paperwork, conducting search for relatives, determining eligibility for program | 720 | $ - 0 | |
| 2) | Direct cremation (including cost for minimum alternative container required for cremation) | Approximate Number of Cases (Annually) | Rate (Per Case) | Annual Total |
| 2a) | Adult | 650 | $ - 0 | |
| 2b) | Infant – up to 24” | 10 | $ - 0 | |
| 2c) | Infant – 24” to 42” | 10 | $ - 0 | |
| 3) | Body Embalming | Approximate Number of Cases (Annually) | Rate (Per Case) | Annual Total |
| 3a) | Adult | 50 | $ - 0 | |
| 3b) | Infant – up to 24” | 5 | $ - 0 | |
| 3c) | Infant – 24” to 42” | 5 | $ - 0 | |
| 4) | Container for cremains (urn) | 670 | $ - 0 | |
| 5) | Burial Container (casket) | Approximate Number of Cases (Annually) | Rate (Per Case) | Annual Total |
| 5a) | Adult | 2 | $ - 0 | |
| 5b) | Infant – up to 24” | 2 | $ - 0 | |
| 5c) | Infant – 24” to 42” | 2 | $ - 0 | |
| 6) | Precautionary pouches | 20 | $ - 0 | |
| 7) | Refrigeration fee for remains | 720 | $ - 0 | |
| 8) | Removal of body and storage fee (when case transferred to Dignity Program or other funeral home and fees not reimbursed. Cost is inclusive of any administration and storage costs.) | 50 | $ - 0 | |
| 9) | Removal Fee | 1000 | $ - 0 | |
| 10) | Scattering of cremains | 350 | $ - 0 | |
| 11) | Cemetery Lot (includes grave liner and opening and closing costs) | 4 | $ - 0 | |
| 12) | Hearse Fee | 4 | $ - 0 |
| P | Package Pricing | Approximate Number of Cases (Annually) | Rate (Per Case) | Annual Total |
| P1) | Direct Adult Cremation (Combining Items 1, 2a, 4, 7, and 9 above) 1) Administrative costs for: paperwork, |
conducting search for relatives, determining eligibility for program
2) Direct cremation (including cost for minimum alternative container required for cremation)
4) Container for cremains (URN)
7) Refrigeration fee for remains
| 9) Removal Fee | 650 | $ - 0 | |
| P2) | Direct Infant Cremation (Combining Items 1, 2b/c, 4, 7, and 9 above) 1) Administrative costs for: paperwork, |
conducting search for relatives, determining eligibility for program
2) Direct cremation (including cost for minimum alternative container required for cremation)
4) Container for cremains (URN)
7) Refrigeration fee for remains
| 9) Removal Fee | 20 | $ - 0 | |
| P3) | Veteran Burial (Combining Iteams 1, 3, 7, and 9 above) 1) Administrative costs for: paperwork, |
conducting search for relatives, determining eligibility for program
3) Body Embalming
7) Refrigeration fee for remains
9) Removal Fee 50 $ - 0
| Annual Unspecified Funds | $ 30,000.00 | |
| Total Annual Bid Amount | $ 30,000.00 | clarify with HS if they need unspecified. |
| Grand Total |
*The price is to remain the same whether approximate number of cases (annually) is higher or lower than projected.*
Unspecified work is defined as services that may be required due to unexpected conditions or events. Unspecified work is not guaranteed as part of the contract and must be properly authorized by the County before performed. Not to exceed $30,000.00
| This sheet is set to Protected in order to maintain the integrity of the formulas. |
| Regarding P) above: Vendor may submit additional package pricing with their proposal. Additional packages will not be considered for pricing evaluation, but may be considered if awarded a final agreement. |
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