Bid Sheet for walk-in Solication.xlsx

This is a Bid Sheet template for a walk-in solicitation providing pricing structure for planned maintenance and inspection (PM&I) services and indefinite delivery/indefinite quantity (IDIQ) work related to environmentally controlled walk-in units. The sheet establishes cost categories for PM&I services occurring twice annually per unit against the Smithsonian Institution's current inventory of 74 walk-in units, with bidders required to provide annual cost per unit and total annual cost figures. The IDIQ pricing section requires vendors to specify loaded rates for emergency response call services, differentiated between within 4-hour on-site response during normal and non-normal work hours, as well as next business day emergency response rates. Additional IDIQ pricing includes technician loaded labor rates for equipment repair, upgrades, and replacement work during both standard and non-normal hours, a company material markup percentage, and a first-time evaluation inspection fee for units not on contract.

The underlying federal contract opportunity (Solicitation 33330226RF0010043) is an IDIQ for planned maintenance and inspection services supporting the Smithsonian Institution's approximately seventy environmentally controlled walk-in units across six locations: Washington DC, Suitland MD, Front Royal VA, Edgewater MD, Chantilly VA, and Landover MD. The solicitation is open to all businesses regardless of size under NAICS code 236220, with an initial one-year period of performance and nine optional one-year renewal periods. The walk-in units house diverse materials including national collections, specimens, biobank material, and other items critical to the Smithsonian's mission, with varying manufacturers, electrical voltages, refrigerant systems, and environmental controls requiring specialized maintenance expertise.