Attachment A - walk-in inventory.xlsx

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33330226RF0010043 INDEFINITE DELIVERY/INDEFINITE QUANTITY (IDIQ) Planned Maintenance and Inspection Services for Environmentally Controlled Walk-In Units
Solicitation number
33330226RF0010043
Issued by

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This file is a walk-in inventory spreadsheet (Attachment A) documenting approximately 79 environmentally controlled walk-in (ECW) units across Smithsonian Institution facilities. The inventory captures detailed equipment information including department, manufacturer, model and serial numbers, point of contact details, installation dates, operating temperatures ranging from -40°F to 70°F, voltage requirements, capacity specifications, acquisition costs, alarm/Building Automation System (BAS) status, emergency power availability, primary uses (collections storage, fumigation, food preparation, pest management), current functioning status, and primary versus redundant system designation. Equipment is distributed across multiple SI locations including Washington DC, Suitland MD, Front Royal VA, Edgewater MD, and other facilities, with manufacturers including Bally, Heatcraft, Arctic, Polar King, Environmental Growth Chambers, and others. Notable entries include aging units such as a 1982 Necropsy Walk-in Box and 1985 Vet Hospital Walk-in Box flagged as potentially nearing end-of-life, units under construction not yet in service, and broken units awaiting restoration. The inventory identifies specific contacts for each equipment location and includes threaded comments documenting maintenance concerns and staffing changes.

This inventory appendix directly supports the related IDIQ solicitation 33330226RF0010043 for Planned Maintenance and Inspection Services for Environmentally Controlled Walk-In Units. The spreadsheet serves as the baseline asset list defining the scope of equipment requiring routine maintenance across SI's distributed facilities, enabling prospective contractors to understand the quantity, diversity, technical specifications, and geographic distribution of units they would service under the one-year initial contract period with potential for nine additional one-year renewals.

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Other files

File Type Posted
RFI Responses 22 thru 26.pdf PDF
Amendment 2.pdf PDF
Sign In Sheet for Site Visit.pdf PDF
RFI Responses 1 thru 21.pdf PDF
Amendment 1.pdf PDF
Attachment A - walk-in inventory2.xlsx XLSX spreadsheet
33330226RF0010043 Final with (SF33).pdf PDF
Attachment D - Asset Management (AMD) Requirements.docx DOCX document
33330226RF0010043 Final.pdf PDF
Attachment B - Walk-ins First Site Visit Survey Attributes.xlsx XLSX spreadsheet
Walk-in PMI Contract SOW .docx DOCX document
Bid Sheet for walk-in Solication.xlsx XLSX spreadsheet
Attachment C - first site visit.xlsx XLSX spreadsheet
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Sheet1

Dept ID (if applicable)SI UnitDepartmentEquipment ManufacturerModel Number (if applicable)Serial Number (if applicable)Point of Contact: last namePoint of Contact: first namePoint of Contact: emailPoint of Contact: phoneEquipment Location: Building NameEquipment Location: Room NumberDate Installed (DD/MM/YYYY)Refrigeration temperature ranges ( F )VoltageCapacity (i.e. “24 cu. Ft”)Acquisition Cost ($x,xxx)On alarm or BAS (Y/N)On Emergency Power?Uses (collections storage, fumigation, etc)Functioning Now?
(On, Off, Broken)Primary or Redundant System?
1NZCBIBOHNADT1300F

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(2/10/23 email from J. Cusick) 'The Vet Hospital walk in box is on its last legs might still be a R12 unit hold over."DNK2985AzizNeelazizn2@si.edu202-633-4267Vet HospitalWalk-in Box #1198540NoYesCollectionsFunctioning/OnPrimary
2NZCBIBUSHL\ 148E8258AzizNeelazizn2@si.edu202-633-4268NecropsyWalk-in Box #1198240YesYesCollectionsFunctioning/OnPrimary
3NZCBI - Front RoyalStandex Food Service Equip. Group1909915594BiosseauNikibiosseaun@si.edu540-635-0050NZCBI - Front Royal Vet Hospitaloutside back of hospital0
4NZCBI - Front RoyalJewett Refrigerator CoBR94338194BiosseauNikibiosseaun@si.edu540-635-0050NZCBI - Front Royal Vet Hospitalmain hallway39
5ACMCollectionsNO INFO. AVAILABLENO INFO. AVAILABLEFX56016-1Boakyewa

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Comment:

A. Kile - changed from Sharon Reinckens (ret.) to the new associate director who has replaced her (Asantewa). Need to ask who an on-site POC may be - possibly Jennifer Morris (archivist)Asantewaboakyewaa@si.edu202-633-4838ANA-ACM122??construction complete, but not in usePrimary
6NZCBICommissaryBALLYBA255P-S1A-TSM2A150401974ClementsWilliamclementsw@si.edu202-633-4098GSBPrep-Room Unit 1200440YesYesCollectionsFunctioning/OnPrimary
7NZCBICommissaryBALLYBA255P-S1A-TSM2A150401976ClementsWilliamclementsw@si.edu202-633-4098GSBPrep-Room Unit 2200440YesYesCollectionsFunctioning/OnPrimary
8NZCBICommissaryBALLYBA306PAS1ATSM2A1504011978ClementsWilliamclementsw@si.edu202-633-4098GSBSpecialty Room200440YesYesCollectionsFunctioning/OnPrimary
9NZCBICommissaryBALLYBB374PAT4BTS2A1503041775ClementsWilliamclementsw@si.edu202-633-4098GSBProduce Unit #1200340YesYesCollectionsFunctioning/OnPrimary
10NZCBICommissaryBALLYBB374PAT4BTS2A150304774ClementsWilliamclementsw@si.edu202-633-4098GSBProduce Unit #2200340YesYesCollectionsFunctioning/OnPrimary
11NZCBICommissaryBALLYBB232P-EDT4B251650304772ClementsWilliamclementsw@si.edu202-633-4098GSBBlast Frez. # 12003-20YesYesCollectionsFunctioning/OnPrimary
12NZCBICommissaryBALLYBB232P-EDT4B251650304773ClementsWilliamclementsw@si.edu202-633-4098GSBBlast Frez. # 22003-20YesYesCollectionsFunctioning/OnPrimary
13NZCBICommissaryBALLYBB232P-EDT4B242350304777ClementsWilliamclementsw@si.edu202-633-4098GSBFreezer 1 Unit 120030YesYesCollectionsFunctioning/OnPrimary
14NZCBICommissaryBALLYBB232P-EDT4B242350304776ClementsWilliamclementsw@si.edu202-633-4098GSBFreezer 1 Unit 220030YesYesCollectionsFunctioning/OnPrimary
15SGArchivestbdtbdtbdCrawfordKellycrawfordk@si.eduGARBER BLDG. 34101coolcollections storage
16SGArchivestbdtbdtbdCrawfordKellycrawfordk@si.eduCapital Gallery3302coolArchives of American Gardens
17NMNHCollections ProgramEGCn/an/aDiMicheleDanieldimicheledl@si.edu301-238-1092MSC Pod 3Rm 14720104unknownunknownunknownYesYescollections storageFunctioning/OnRedundant
18NASMCollections Processing Unit (CPU)EricksonDouglasEricksonDO@si.edu301-238-1621UHC214.3110/1/17Functioning/OnPrimary
19NASMCollections Processing Unit (CPU)BAHNSONEricksonDouglasEricksonDO@si.edu301-238-1621UHC217.037/1/10YesYesFunctioning/OnPrimary
20NASMCollections Processing Unit (CPU)EricksonDouglasEricksonDO@si.edu301-238-1621UHC220.085/1/19Functioning/OnPrimary
21NASMCollections Processing Unit (CPU)EricksonDouglasEricksonDO@si.edu301-238-1621UHC320.095/1/19Functioning/OnPrimary
2220NASMCollections Processing Unit (CPU)BAHNSONES 17-16 CR1309-217.01EricksonDouglasEricksonDO@si.edu301-238-1621UHC217.017/1/10YesYesFunctioning/OnPrimary
2321NASMCollections Processing Unit (CPU)BAHNSONES 31-55 CR1309-217.02EricksonDouglasEricksonDO@si.edu301-238-1621UHC217.027/1/1054YesYesFunctioning/OnPrimary
2422NASMCollections Processing Unit (CPU)BAHNSONES 80-30 CR1309-217.05EricksonDouglasEricksonDO@si.edu301-238-1621UHC217.057/1/1065YesYesFunctioning/OnPrimary
25NASMCollections Processing Unit (CPU)EricksonDouglasEricksonDO@si.edu301-238-1621GARBER BLDG. 30Bldg 30
26NASMCollections Processing Unit (CPU)BALLY3478-1K 6244-LEricksonDouglasEricksonDO@si.edu301-238-1621GARBER BLDG. 24BOX #160
27NASMCollections Processing Unit (CPU)HERCULES3660317282EricksonDouglasEricksonDO@si.edu301-238-1621GARBER BLDG. 24BOX #270
28NASMCollections Processing Unit (CPU)HERCULES3660517284EricksonDouglasEricksonDO@si.edu301-238-1621GARBER BLDG. 24BOX #470
29NASMCollections Processing Unit (CPU)HERCULES3660417283EricksonDouglasEricksonDO@si.edu301-238-1621GARBER BLDG. 24BOX #654
30NASMCollections Processing Unit (CPU)EricksonDouglasEricksonDO@si.edu301-238-1621GARBER BLDG. 24DSH
31NASMCollections Processing Unit (CPU)EricksonDouglasEricksonDO@si.edu301-238-1621GARBER BLDG. 24FMSB
32NMNHOPLBALLYEFDSSBHaiglerEllaHaiglerd@si.edu301-238-1008MSC Osteoprep LabOPL-103-10Yescollections storageFunctioning/OnPrimary
33NMNHOPLBALLYHaiglerEllaHaiglerd@si.edu301-238-1008MSC Osteoprep LabOPL-10235Yescollections storageFunctioning/OnPrimary
34NMNHOPLBALLYHaiglerEllaHaiglerd@si.edu301-238-1008MSC Osteoprep LabPatio OPL-A-20Yescollections storageFunctioning/OnPrimary
35NMNHOPLBally or Kolpak?XWP370HaiglerEllaHaiglerd@si.edu301-238-1008MSC Osteoprep LabPatio OPL-B-20Yescollections storageFunctioning/OnPrimary
36HMSGCollectionsBALLYtbdtbdJainAndreajaina202-633-2815HMSGG07 B2005cool$31,900collections storageOnprimary
37HMSGCollectionsBALLYtbdtbdJainAndreajaina202-633-2815HMSGG07 C2005cold$31,900collections storageOnprimary
38NASMArchivesBAHNSONES-8-31 CR1309-218.37KahnMarkKahnM@si.edu703-572-4023UHC218.37201050-70YesYesFunctioning/OnPrimary
39NASMArchivesBAHNSONES 84-30 CR1309-218.39KahnMarkKahnM@si.edu703-572-4024UHC218.39201040YesYesFunctioning/OnPrimary
40NASMArchivesBAHNSONES 11-30 CR1309-218.40KahnMarkKahnM@si.edu703-572-4025UHC218.4201020YesYesFunctioning/OnPrimary
41NMNHBotanyBallyKelloffCarolkelloffc@si.edu202-633-0953MSC Loading DockG1007-40YesfumigationPrimary
42SERCPOLAR KINGL1012A8095615LohanKatrinalohank@si.edu443-482-2225SERCOutdoor, SERC2008-2020389
43SERCGrowth ChamberLohanKatrinalohank@si.edu443-482-2225SERC Charles Mathias Laboratory (Bldg. 100)Basement 00162013Functioning/OnPrimary
44SERCGrowth ChamberLohanKatrinalohank@si.edu443-482-2225SERC Charles Mathias Laboratory (Bldg. 100)Basement 00182013Functioning/OnPrimary
45SERCGrowth ChamberLohanKatrinalohank@si.edu443-482-2225SERC Charles Mathias Laboratory (Bldg. 100)Basement 00202013Functioning/OnPrimary
46SERCWalk-in Controlled Temperature RoomLohanKatrinalohank@si.edu443-482-2225SERC Charles Mathias Laboratory (Bldg. 100)First Floor 10222013Functioning/OnPrimary
47SERCWalk-in Controlled Temperature RoomLohanKatrinalohank@si.edu443-482-2225SERC Charles Mathias Laboratory (Bldg. 100)Second Floor 20232013Functioning/OnPrimary
48SERCWalk-in Controlled Temperature RoomLohanKatrinalohank@si.edu443-482-2225SERC Charles Mathias Laboratory (Bldg. 100)Basement 00062013Functioning/OnPrimary
49SERCWalk-in Controlled Temperature RoomLohanKatrinalohank@si.edu443-482-2225SERC Charles Mathias Laboratory (Bldg. 100)Basement 00082013Functioning/OnPrimary
50SERCWalk-in Controlled Temperature RoomMS223296622110061LohanKatrinalohank@si.edu443-482-2225SERC Charles Mathias Laboratory (Bldg. 100)Basement-no assigned room number2021?Functioning/OnPrimary
51NMNHVertebrate ZoologyBALLYDX9800370-01LundeDarrinlunded@si.edu202-633-1253NHBWG-232008-2012414collections storageFunctioning/OnPrimary
52NMNHBotanyBallyLutzSue202-633-0901NHBEG19
53NZCBIApe HouseArcticKLP107MA-S1B-R6

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Comment:

Becky M said they had different model/serial #92108278MalinksyBeckymalinskyb@si.edu202-633-4729Great Ape'sWalk-in Box #1199240NoNoCollectionsFunctioning/OnPrimary
54NZCBI - Front RoyalBrownUD418481MarinariPaulmarinarip@si.edu540-635-6566NZCBI - Front Royal Comissary0
55NZCBI - Front RoyalBrownUD418480MarinariPaulmarinarip@si.edu540-635-6566NZCBI - Front Royal Comissary39
56NMAICollectionsEllicott WilliamsMartinCalimartincc@si.eduNMAI-Mall (DC)-40N?IPM
57NZCBINutritionBally34782WDX89808002MaslankaMichaelmaslankam@si.edu202-633-1109Science BuildingRoom 147B199040YesYesCollectionsFunctioning/OnPrimary
58NZCBINutritionBally34782 WPDX89808003MaslankaMichaelmaslankam@si.edu202-633-1109Science BuildingRoom 147A1990-20YesYesCollectionsFunctioning/OnPrimary
59NZCBINutritionCrown TonkaRL0400L44G04257416-0101MaslankaMichaelmaslankam@si.edu202-633-1109Science Buildingoutside unit2002-20YesNoCollectionsFunctioning/OnRedundant
60NZCBIHEATCRAFTELC071BJD99D0607MaslankaMichaelmaslankam@si.edu202-633-1109Great Cat'sWalk-in Box #119990NoYesCollectionsOffPrimary
6138NMAIArchivesBALLY ?DX8001237-01 ?1684-4 ?MoazamiEmilyMoazamiE@SI.EDU301-238-1399CRCRm. 2099 (accessed through 2098)202035208VNYcold- collections storageOn
62NMAIArchivesMunters?MoazamiEmilyMoazamiE@SI.EDU301-238-1399CRCRm. 209855YYcool- collections storageOn
63FOR REVIEWNMAA (FSG)

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Comment:

NOTE: this has been stripped of parts, but dept would like to re-install and make into a functioning walk-in freezer again.ArchivesMurrayRyanmurrayr2@si.eduQUAD2062?coldBroken/not in use as cold storage, but unit has expressed desire for cold storage including regaining use of this space as cold storage
64NZCBI - Front RoyalUS CoolerCL10510FL.D20974 NETNeifferDonneifferd@si.edu202-633-3193NZCBI - Front Royal Vet HospitalOutside front of hospital39
65NMAICollectionsTHERMALRITE Box/ Bohn SystemCustomCustomOricchioChristineoricchioct@si.edu301-238-1459CRCL2131Box 2012; Compressor 2015-35208/230124sqftNYIPMOn
66SLAEnvironmental Growth ChambersFJAM-A40Z-TFD-015M25-4299-.7C-0400A-120/208Reppert GerberAlisonreppertgerbera@si.edu202-633-5921Smithsonian Institution Support Center (SISC) at Pennsy DriveFFF60 (COOL ROOM / Cold Room #1)201550-70Unknown1800 cubic feet1735891YesNoCollections StorageFunctioning/OnPrimary
67SLAClimate Technologies, Layton, MD installed; Bally-type freezer with controlled temperature1362-456/1 (05-06)UnknownReppert GerberAlisonreppertgerbera@si.edu202-633-5921Capital Gallery3210A200620120-208 VAC84 cubic feet50000NoNoCollections StorageFunctioning/OnPrimary
68SLAEnvironmental Growth ChambersFJAM-A60Z-TFD-015M25-4298-.7C-0600A-120/208Reppert GerberAlisonreppertgerbera@si.edu202-633-5921Smithsonian Institution Support Center (SISC) at Pennsy DriveFFF60 (COLD ROOM / Cold Room #2)201520Unknown1800 cubic feetIncluded with COOL ROOMYesNoCollections StorageFunctioning/OnPrimary
69NMAHHome and Community LifeBally Box/Sincair unit (Cold Storage Room and Humidifier)SSI(?) 912900RussoChristineRussoC2@si.edu202-633-2231NMAHBB0181979; Late 1970's/Early 1980's45 (but unable to reach this optimal temperature. Can hold at about 46 degrees F)460 vRoom is 1,257 sq ft. Unit capacity unknown.Estimated $110,000 (the price of both Unit#1 & Unit #2 together)NoNoCollections StorageFunctioning/OnPrimary
70NMAHHome and Community LifeChandler Refrigeration/Heatcraft Inc. (Condenser)TRH050H24NT96M01144RussoChristineRussoC2@si.edu202-633-2231NMAHBB015

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Condenser in BB015 serves Bally Box in BB018 tc={96E69958-1E43-47D9-B1C7-F25BE4579C42}: [Threaded comment]

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Comment:

(2/10/23 email from J. Cusick) 'The Vet Hospital walk in box is on its last legs might still be a R12 unit hold over."

tc={F6EA1C5D-3EF5-4D1E-8BBD-E1C493D0C1E0}: [Threaded comment]

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Comment:

Becky M said they had different model/serial # tc={674C74C1-78DA-454C-AF0F-3690469AFC32}: [Threaded comment]

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Comment:

A. Kile - changed from Sharon Reinckens (ret.) to the new associate director who has replaced her (Asantewa). Need to ask who an on-site POC may be - possibly Jennifer Morris (archivist)Late 1970's/Early 1980's46 (but unable to reach this optimal temperature. Can hold at about 46 degrees F)460 vServices room that is 1,257 sq feetEstimated $110,000 (the price of both Unit#1 & Unit #2 together)NoNoCollections StorageFunctioning/OnPrimary
71NMNHEntomologyBally Refrigerated Boxes, Inc.ShockleyFloydshockleyf@si.edu202-633-0982NHBCE-439?-40
72NZCBI - Front RoyalMaster-Bilt Refrigeration Solutions114226SongsasenNucharinsongsasenn@si.edu540-635-0050NZCBI - Front Royal Vet Hospitaloutside back of hospital0
73NMAFAArchivesBally? w/ (2) Russel Refrigeration Evaporators; (2) Copeland Condensing Units; (1) CargAire dehumidfiertbdtbdSteinhilberHaleysteinhilberh@si.edu202.633.4687QUAD2139coldcollections storageOnprimary
74SGSG GreenhouseBALLYtbdtbdVickieDiBelladibelvi@si.edu202-439-5627SG GreenhouseH-22cool
75SI FacilitiesOFMRWallmowRyanWallmowRJ@si.eduMSC Loading DockG1004trashPrimary
76NMNHAnthropology/NAAEGCn/a74335WhiteMarkwhitemk@si.edu301-238-1323MSC Pod 3Rm211201055unknownunknownunknownYesYescollections storageFunctioning/OnRedundant
77NMNHAnthropology/NAAEGCn/aWhiteMarkwhitemk@si.edu301-238-1323MSC Pod 3Rm 212201055YesYescollections storageFunctioning/OnRedundant
78NMNHAnthropology/NAAEGCn/a74335WhiteMarkwhitemk@si.edu301238-1323MSC Pod 3Rm.2132010-5unknownunknownunknownYesYescollections storageFunctioning/OnRedundant
79NMNHPaleobiologyEGCn/a73119WingerathJonwingerat@si.edu202-633-1362MSC Pod 3Rm 148201040unknownunknownunknownYesYescollections storageFunctioning/OnRedundant

(2/10/23 email from J. Cusick) 'The Vet Hospital walk in box is on its last legs might still be a R12 unit hold over."

A. Kile - changed from Sharon Reinckens (ret.) to the new associate director who has replaced her (Asantewa). Need to ask who an on-site POC may be - possibly Jennifer Morris (archivist)

Becky M said they had different model/serial #

NOTE: this has been stripped of parts, but dept would like to re-install and make into a functioning walk-in freezer again.

Condenser in BB015 serves Bally Box in BB018 mailto:boakyewaa@si.edumailto:Haiglerd@si.edumailto:Haiglerd@si.edumailto:kelloffc@si.edumailto:lunded@si.edumailto:lohank@si.edumailto:lohank@si.edumailto:lohank@si.edumailto:lohank@si.edumailto:lohank@si.edumailto:lohank@si.edumailto:RussoC2@si.edumailto:lohank@si.edumailto:reppertgerbera@si.edumailto:reppertgerbera@si.edumailto:reppertgerbera@si.edumailto:marinarip@si.edumailto:marinarip@si.edumailto:songsasenn@si.edumailto:biosseaun@si.edumailto:biosseaun@si.edumailto:martincc@si.edumailto:RussoC2@si.edumailto:oricchioct@si.edumailto:MoazamiE@SI.EDUmailto:MoazamiE@SI.EDUmailto:steinhilberh@si.edumailto:crawfordk@si.edumailto:crawfordk@si.edumailto:dibelvi@si.edumailto:WallmowRJ@si.edumailto:neifferd@si.edumailto:lohank@si.edumailto:dimicheledl@si.edumailto:lohank@si.edumailto:whitemk@si.edumailto:whitemk@si.edumailto:whitemk@si.edumailto:Haiglerd@si.edumailto:Haiglerd@si.edu

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