Attachment C - first site visit.xlsx

This file is an Attachment C inspection checklist template for conducting first site visits of environmentally controlled walk-in (ECW) units at the Smithsonian Institution. The form provides a comprehensive inventory verification framework that contractors must complete when inspecting existing ECW units across multiple Smithsonian facilities, including the National Museum of Natural History (NMNH), National Museum of American History (NMAH), National Air and Space Museum (NASM), National Zoo (NZP), and other specified locations.

The checklist captures detailed technical specifications and operational data including interior and exterior dimensions, door specifications, manufacturing year, electrical infrastructure, refrigeration system components (compressor, condenser, evaporator details), environmental control parameters (temperature, humidity, radiation levels), safety features (fire suppression, alarm systems, backup systems), structural and mechanical condition assessments, and maintenance history documentation. Contractors are required to verify the operational status of each unit, document the presence of OEM manuals and certification records, assess the condition rating (Green, Yellow, or Red), identify any required repairs, and determine whether existing conditions would prohibit placement on the planned maintenance contract. The form also requires contractors to place an SOP sticker on each walk-in door upon completion and allows use of contractor-developed forms as an alternative response method to this standardized survey format.