Attachment D - Asset Management (AMD) Requirements.docx
DOCX document 19 KB Posted
- Solicitation number
- 33330226RF0010043
- Issued by
-
Smithsonian Institution
About this file
This is an Asset Management (AMD) Requirements attachment that establishes the condition assessment methodology and rating criteria for Environmentally Controlled Walk-In (ECW) units under the Smithsonian Institution's Planned Maintenance and Inspection Services contract. The document implements a five-tier condition rating system ranging from "1-Bad" (functionally failed) to "5-Excellent" (meets 100% of Design Intent for current use) for evaluating all SI buildings, systems, and assets. Walk-in inspections must be color-coded in the reports, with ratings 4-5 designated as green, rating 3 as yellow, and ratings 1-2 as red.
The attachment includes specific guidance for age-based asset downgrades, particularly for HVAC and electrical systems. Assets aged 20-30 years must be downgraded one rating level, while assets over 30 years old are downgraded two rating levels, though no rating shall fall below "2" based solely on age. This approach addresses the need to program replacements for aging, obsolete, and potentially dangerous mechanical and electrical systems. Additionally, contractors are required to provide a Remaining Useful Life (RUL) calculation for each unit assessed. The document references system-specific condition criteria for STRUCTURE, EXTERIOR, ROOF, and INTERIOR systems, which are rated at the system level rather than individual asset level.
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Other files
| File | Type | Posted |
|---|---|---|
| Amendment 2.pdf | ||
| RFI Responses 22 thru 26.pdf | ||
| 33330226RF0010043 Final with (SF33).pdf | ||
| Sign In Sheet for Site Visit.pdf | ||
| RFI Responses 1 thru 21.pdf | ||
| Amendment 1.pdf | ||
| Attachment A - walk-in inventory2.xlsx | XLSX spreadsheet | |
| Attachment C - first site visit.xlsx | XLSX spreadsheet | |
| 33330226RF0010043 Final.pdf | ||
| Attachment B - Walk-ins First Site Visit Survey Attributes.xlsx | XLSX spreadsheet | |
| Walk-in PMI Contract SOW .docx | DOCX document | |
| Bid Sheet for walk-in Solication.xlsx | XLSX spreadsheet | |
| Attachment A - walk-in inventory.xlsx | XLSX spreadsheet |
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Text version
Attachment D:
The contractor is to rate the Walk in from 1-5 based on the following:
Asset Condition Assessment Guidance The following provides guidance for evaluating asset conditions while performing asset information verification.
Condition Criteria SI uses a five-tier condition rating system from “1- Bad” to “5-Excellent” for all SI buildings and the systems and assets therein.
Table 1 describes the five tiers from 5-Excellent (meets 100% of Design Intent for current use) to 1-Bad (functionally failed) in general terms. The rating criteria of assets within each system is included under “System Specific Condition Criteria”. STRUCTURE, EXTERIOR, ROOF and INTERIOR Systems are not included in this document as they are rated at a system level and not an individual asset level.
Table 1 – Condition Rating Criteria
Note that in some systems, assets can be downgraded solely on age. Assessors should downgrade HVAC and electrical assets by one rating level if the asset is 20-30 years old. Assets installed more than 30 years ago are to be downgraded by two rating levels.
For example, if a system appeared to function properly, and by visual inspection required nothing more than normal maintenance, (a “5” per criteria), but was on aggregate more than 30 years old, it is to be rated a “3,” rather than a “5.” However, no rating will be lowered below a rating of “2” solely for age. This adjustment addresses the need to program replacements for aging, obsolete, and potentially dangerous electrical and mechanical systems.
The walk-in report shall reflect the following color code:
Rating 4&5 shall be listed as green.
Rating 3 shall be listed as yellow.
Rating 1&2 shall be listed as Red.
Any other Asset Management (AMD) Requirements:
1. Provide Remaining Useful Life (RUL) for each unit.
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File details come from the government source that posted it. Updated .