Attachment B - Walk-ins First Site Visit Survey Attributes.xlsx

This file is a detailed survey template and attribute checklist for inspecting environmentally controlled walk-in (ECW) units at Smithsonian Institution facilities. The survey is designed to comprehensively document the condition and specifications of approximately 70 ECW units across multiple Smithsonian locations, including the National Museum of Natural History, National Museum of American History, National Air and Space Museum, National Zoo, and other facilities in Washington DC, Suitland MD, Front Royale VA, Edgewater MD, Chantilly VA, and Landover MD. The template captures critical information including operational status, environmental control requirements (temperature, humidity, radiation, lighting), mechanical specifications (condenser location, compressor details, refrigerant type), electrical infrastructure (power supply, amperage ratings, generator and Building Automation System connectivity), and safety systems (fire suppression, alarm systems, redundant refrigeration capabilities).

The survey addresses structural integrity assessment of doors, gaskets, wall panels, floors, and insulation, along with documentation of original equipment manufacturer (OEM) manuals, certification records, inspection reports, and maintenance history. Additional focus areas include controller and equipment manufacturer details with serial numbers, identification of any recent upgrades, calibration needs, and specialized requirements related to the stored contents such as national collections, specimens, animal products, radioactive materials, biological samples, and other mission-critical items. Contractors responding to the related IDIQ solicitation for planned maintenance and inspection services may use their own form to respond to these survey attributes, indicating this document serves as the baseline specification for required inspection scope and documentation standards.