Bid Amendment 2 11.14.25~2.docx

PHILIP D. MURPHY

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

TAHESHA L. WAY

Lt. Governor

AMY F. DAVIS, ESQ.

Acting Director https://www.njstart.gov

11/14/2025

To: All Interested Bidders

Re: Bid Solicitation # 25DPP01188 T2904- WIC System: Web-Based Electronic Data Processing System

Current Quote Submission Due Date: 12/04/2025 (2:00 p.m. Eastern Time)

Bid Amendment #2

The following constitutes Bid Amendment #2 to the above referenced Bid Solicitation:

· Answers to electronic Bidder questions submitted during the Electronic Question and Answer period;

· A list of attendees who attended the Optional Pre-Quote Conference held on September 17, 2025;

· New appendices attached to the attachments tab:

· Appendix F - Deliverables Schedule Project Initiation Phase; and

· Appendix G - Server Specifications;

· A revised Bid Solicitation entitled, “T2904 Revised Bid Solicitation 11.14.25.”

· Please note that for all additions, deletions, clarifications, and modifications to the Bid Solicitation, Bidders should refer to the Revised Bid Solicitation entitled, “T2904 Revised Bid Solicitation 11.14.25” and attached to the Bid Solicitation Attachments Tab in NJSTART. Revised Sections include:

· Bid Solicitation Section 1.2;

· Bid Solicitation Section 3.13.8.1; and

· Bid Solicitation Section 6.6.G.

It is the sole responsibility of the Bidder to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same

Bid Solicitation # 25DPP01188 T2904- WIC System: Web-Based Electronic Data Processing System Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Note: Some questions may have been paraphrased in the interest of readability and clarity.

Section Reference Question (Bolded) and Answer

A: Please be advised that all Quotes shall be submitted electronically through NJSTART.

A: Yes. Prior to the Quote Opening Deadline, a Bidder should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Bidder fails to attach a required form or attaches a blank form. To review a submitted a Quote, a Bidder should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote, which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

A: It is recommended that users utilize Microsoft Edge to view PDFs. Certain PDF forms cannot be opened in the Chrome or Firefox built in PDF viewers that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper right-hand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers in Chrome or Firefox.

A: As stated in Bid Solicitation Section 2.2, Exceptions to the State of NJ Standard Terms and Conditions (SSTC): “Questions regarding the State of New Jersey Standard Terms and Conditions and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Bidder’s suggested changes and the reason(s) for the suggested change(s).” Moreover, as stated in Bid Solicitation Section 3.11, Bidder proposed terms or conditions that conflict with those contained in the State of New Jersey Standard Terms and Conditions may render a Quote non-responsive.

A: NJ WIC is currently using the existing WIC MIS (WOW) for FMNP and Senior FMNP.

NJ WIC MIS System Back-End Modules Q: Bid Solicitation, Page 7 - Can the State please indicate the version of the Infragistics controls being utilized in the application?

A: Infragistics version: 21.2.

A: There is no target or fixed amount. If Bidders intend to utilize Subcontractors, then the Bidders must make a good faith effort to subcontract with a certified small business. Please see Bid Solicitation Section 3.13.8.1, Small Business Subcontracting Set-Aside Contract, for more information.

A: This procurement is a Small Business Subcontracting Set-Aside. Section 3.8 is not applicable to this procurement, because that section is for full set-asides. Small Business Subcontracting Set-Aside requirements are detailed in Bid Solicitation Section 3.13.8.1.

A: The system is compliant with Section 508 standards. However, it is not fully compliant with WCAG 2.0 Level AA, as the WCAG is a set of guidelines and not mandatory.

A: Currently, the WIC MIS does not utilize single sign-on (SSO) authentication. Instead, the system leverages Active Directory (AD) for user authentication, which is a separate instance maintained specifically for WIC MIS purposes. This is distinct from the Active Directory used by WIC staff for daily operations.

Q: If not, should this capability be included as a desired enhancement to the system in the narrative and price sheet?

A: The implementation of single sign-on (SSO) is being considered as part of the cloud migration scope for this Contract. The details of this requirement will be discussed during the requirement definition phase, with guidance from the State Office of Information Technology (OIT).

A: These environments are currently hosted on-premises in the incumbent Contractor's data center. However, it is the intention of the State and the incumbent Contractor to migrate to the cloud environment, hosted by the State, prior to the implementation of the new award.

A: The requested information can be found in the attached document, “Appendix F - Deliverables Schedule Project Initiation Phase.”

A: This practice is not currently being utilized. If and when required, it is expected to occur on a yearly or longer cycle. The WIC program will collaborate closely with the Contractor, State Office of Information Technology (OIT) and Health Information Technology (HIT) to ensure the successful completion of this activity.

A: Refer to 4.2.16.D in the Bid Solicitation.

A: The State does not have preferred cloud providers or deployment models, however it currently utilizes Amazon Web Services (AWS) Commercial Cloud for certain services.

Q: Will FedRAMP authorization or other certifications be required?

A: The State OIT provides the WIC program with accounts in AWS Commercial cloud. These services comply with industry-recognized standards, including ISO 27001 and FedRAMP, as outlined on the AWS website at https://aws.amazon.com/compliance/services-in-scope/.

A: The prioritization and specifications for the required enhancements will be refined and finalized after the Contract is awarded and during the Joint Application Development (JAD) sessions. The State team and the Contractor will collaborate to develop a project timeline.

A: Approximately 150 reports that are currently in active use by the State and local agencies are suitable for export in CSV format.

Q: Can a list of these reports be provided to help bidders assess the complexity of this enhancement?

A: The report logic and SQL queries are currently available and ready for reuse. A more detailed analysis will be necessary to ensure accuracy, and any revisions required will need to be discussed with the new contractor during the JAD sessions. The list of reports that require revision can only be finalized at that time.

Help Desk Q: What role does the State play in providing help desk activities and troubleshooting support?

A: The State is primarily responsible for coordinating with other relevant teams and stakeholders to provide troubleshooting support.

A: Automated functional testing is not being performed right now. However automated testing in various stages or areas is always welcome and encouraged. Examples of acceptable automated testing include unit testing during the coding phase, interface testing (system integration), performance testing, and load testing.

A: A hybrid (onsite and remote) team structure is acceptable, provided that the following conditions are met:

· The setting is effectively communicated to all relevant stakeholders.

· The setting receives prior approval from the SCM.

· All service levels and performance standards are consistently met.

A: Refer to the response to Question #20 above.

A: For anyone reporting to the Trenton office, the regular working hours is 35 hours per week (7 hours per day).

A: Bidders are not required to respond to this section of the Bid Solicitation in their Technical Quote submission, but should fill out and submit the State of New Jersey Security Due Diligence Third Party Information Security Questionnaire with their Technical Quote. The listed items serve as Data Security guidelines that the Contractor must adhere to throughout the Contract duration. Please see Bid Solicitation Section 3.13.12 for more information on the Security Questionnaire.

A: Per Section 6.2, “The Contractor shall develop and implement processes to ensure its compliance with all statutory, regulatory, contractual, and internal policy obligations applicable to the Contract. Examples include but are not limited to the General Data Protection Regulation (GDPR), Payment Card Industry Data Security Standard (PCI DSS), Health Insurance Portability and Accountability Act of 1996 (HIPAA), IRS-1075.” The GDPR is one of many examples that the Contractor may have to adhere to, if it’s applicable to the Contract.

A: The timestamped weighted evaluation criteria will be made available with the Contract Award File after the Notice of Intent to Award is issued.

A: The State has decided not to disclose the set budget for this Bid Solicitation at this time.

A: Amazon Web Services (AWS).

A: The State OIT provides accounts in AWS Commercial cloud.

Q: If Government Cloud, will it be on GCC High or GCC?

A: Refer to the above response.

A: At present, this requirement is not mandatory. However, it may become necessary in the future.

A: Northern Virginia and Ohio.

A: The State infrastructure already has a connection to the AWS cloud.

Q: If yes, will the State's networking team provide support for connectivity?

A: Yes, the State’s networking team will provide support for connectivity.

A: The "Active Blankets" tab in NJSTART is no longer available. To find the expiring contract list, visit www.njstart.gov. In the search bar, select "Contracts" from the drop-down menu, enter "T2904," and click the search button. The expiring contract list will appear under "Results."

A: There are no specific page limitations or font size requirements for Quote submissions, as long as they remain readable. The State encourages Bidders to provide as much detail as possible in their Quote submissions, as the level of detail provided in each Quote can impact the technical scoring.

Q: Is a PDF acceptable or does it have to be in Word?

A: As stated in Bid Solicitation Section 3.1, “Uploaded files must be compatible with Microsoft Office and/or Adobe software applications.” Either PDF or Word is acceptable.

A: The requested information can be found in the attached document, “Appendix G - Server Specifications.”

A: Below are the active logins (maximum users) for the WIC MIS system:

· Approximately 760 for the Vendor web portal

· Approximately 550 for the WIC MIS (WOW)

· Approximately 380 for Senior Farmers Market Portal

· Approximately 25,000 for the WIC Participant Portal.

There is currently no information available regarding the number of concurrent users, however, please note that during business hours, most users from State and local agencies will be logged into the WIC MIS (WOW) system, whereas this is not the case for the other three web portals, where user activity (vendors, participants, farmers) is less predictable.

A: Yes, DocuSign will be accepted as a valid original signature for any documents requiring signatures.

A: The State is unable to answer the question as posed at this time. Please see the answer to Question #11 as to migration to cloud computing.

A: This question is unclear and cannot be answered as posed.

A: The date and time of the Optional Pre-Quote Conference is indicated on the Bid Solicitation cover sheet. Attendees may attend the Optional Pre-Quote Conference with the video conference and/or call-in details listed in Section 2.5, Optional Pre-Quote Conference, in the Bid Solicitation.

A: Bidders may download copies of the aforementioned documents utilizing the following link: health/fhs/wic/documents/PP/PP_WIC_NJ.zip.

Bid Solicitation # 25DPP01188 T2904- WIC System: Web-Based Electronic Data Processing System

Optional Pre-Quote Conference

Cristiane Rosche

Bobby Smith

James Van Avery

Joshua Parry

Michelle Prendergast

Niharika Gagginapally

Sweety Prasanna Mekala

Mekala Prasanna

Maia Greger

Ravi

Roger Keren

15184613233

16092169495

16175716336

17328870768

19086740484

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