Appendix F - Deliverables Schedule Project Initiation Phase.docx

This document is a deliverables schedule for the New Jersey Department of Health's Women, Infants, and Children (WIC) System cloud migration and modernization project (Bid T2904). The schedule outlines comprehensive deliverables across six project phases: Project Initiation, Project Execution (Design, Development, and Integration Testing), Cloud Migration, User Acceptance Testing (UAT), Transition, and System Operations and Maintenance. During the Project Initiation Phase, the contractor must submit a kickoff meeting within 15 calendar days of contractor engagement start (CES), followed by the Project Work Plan, Contract Schedule, and Risk Management Plan within 45 calendar days. The Project Execution Phase requires the contractor to develop business requirement documents, functional and detailed design documents, interface control documents, system test plans and cases, and monthly and weekly status reporting, with all items subject to mutual agreement and approval by the State Contract Manager (SCM). The Cloud Migration Phase, with deliverables due within 90 calendar days of CES, includes cloud infrastructure, security, network, capacity, and disaster recovery plans; data migration plans; system architecture diagrams; and weekly and monthly status reporting, culminating in a Cloud Migration Validation Result at least three weeks before phase completion and a Cloud Migration Completion Certificate at least two weeks prior to phase end.

The UAT Phase requires the contractor to develop training plans, readiness certificates, release notes, and production implementation plans, with manuals and training materials transferred from the incumbent contractor and delivered 20-30 calendar days before UAT commencement. The Transition Phase deliverables, due within 45 calendar days of CES, include transition and staffing plans, with operations manuals and handoff certificates delivered 90 and 20 calendar days respectively before phase completion. The System Operations and Maintenance Phase requires ongoing monthly status reports, maintenance plans, daily end-of-day process reports, quarterly resource utilization reports, weekly operations meetings, and continuous system issue tracking, with transition planning for contract closeout beginning 300 calendar days before contract end and finalized 240 calendar days prior to expiration. The file does not contain pricing information, set-asides, incumbent vendor details, or funding amounts; these specifications are referenced in the broader bid solicitation T2904 for a five-year base contract with potential five-year extensions.