Bellevue_RC_100_SPEC_Vol_I_2021-02-25.pdf

M I L I T A R Y D E P A R T M E N T

S T A T E o f N E B R A S K A

TECHNICAL SPECIFICATIONS

(Volume I of III – Architectural / Structural / Interior) and

CONTRACT DOCUMENTS

for the

NEBRASKA ARMY NATIONAL GUARD

BELLEVUE READINESS CENTER

located in

Bellevue, Nebraska for the

MILITARY DEPARTMENT

STATE OF NEBRASKA

Lincoln, Nebraska

Project Number: 310102

February 25, 2021

SPECIFICATIONS FOR

Nebraska Army National Guard

New Readiness Center

Bellevue, Nebraska

February 25, 2021

Volume I of III

Architectural / Structural / Interior

INDEX OF SPECIFICATIONS

Division ....... Section Title ................................................................................. ............................................ Pages

SPECIFICATIONS GROUP

General Requirements Subgroup

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

01 00 07 ....... Seals Page

00 31 32 ....... Geotechnical Data

Attachment: Geotechnical Investigation Report

DIVISION 01 - GENERAL REQUIREMENTS

01 10 00 ....... Summary

01 23 00 ....... Options

01 25 00 ....... Substitution Procedures

01 26 00 ....... Contract Modification Procedures

01 31 00 ....... Project Management and Coordination

01 32 00 ....... Construction Progress Documentation

01 33 00 ....... Submittal Procedures

01 40 00 ....... Quality Requirements

01 42 00 ....... References

01 50 00 ....... Temporary Facilities and Controls

01 60 00 ....... Product Requirements

01 73 00 ....... Execution

01 74 19 ....... Construction Waste Management and Disposal

01 77 00 ....... Closeout Procedures

01 78 23 ....... Operation and Maintenance Data

01 78 39 ....... Project Record Documents

01 79 00 ....... Demonstration and Training

01 91 13 ....... General Commissioning Requirements (by Specialized Engineering Solutions)

Facility Construction Subgroup

DIVISION 02 - EXISTING CONDITIONS

02 41 19 ....... Selective Demolition (by Burns & McDonnell)

NEW READINESS CENTER

BELLEVUE, NEBRASKA

TABLE OF CONTENTS

TC-2

DIVISION 03 - CONCRETE

03 15 16 ....... Concrete Construction Joints

03 30 00 ....... Cast-in-place Concrete

03 35 00 ....... Concrete Finishes

03 41 00 ....... Precast Structural Concrete

DIVISION 04 - MASONRY

04 22 00 ....... Concrete Unit Masonry

DIVISION 05 - METALS

05 12 00 ....... Structural Steel Framing

05 21 00 ....... Steel Joist Framing

05 31 00 ....... Steel Decking

05 50 00 ....... Metal Fabrications

05 51 00 ....... Metal Stairs

05 52 13 ....... Pipe and Tube Railings

05 73 00 ....... Decorative Metal Railings

05 75 00 ....... Decorative Formed Metal

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

06 10 53 ....... Miscellaneous Rough Carpentry

06 16 00 ....... Sheathing

06 40 23 ....... Interior Architectural Woodwork

06 41 16 ....... Plastic-Laminate-Faced Architectural Cabinets

06 64 00 ....... Plastic Paneling

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 13 26 ....... Self-adhering Sheet Waterproofing

07 21 00 ....... Thermal Insulation

07 27 26 ....... Fluid-Applied Membrane Air Barriers

07 42 43 ....... Composite Wall Panels

07 53 23 ....... Ethylene-propylene-diene-monomer (EPDM) Roofing

07 62 00 ....... Sheet Metal Flashing and Trim

07 72 00 ....... Roof Accessories

07 76 00 ....... Pedestal Paver System

07 84 13 ....... Penetration Firestopping

07 92 00 ....... Joint Sealants

DIVISION 08 - OPENINGS

08 11 13 ....... Hollow Metal Doors and Frames

08 14 16 ....... Flush Wood Doors

08 31 13 ....... Access Doors and Frames

08 31 16 ....... Vault Door, Security

08 33 23 ....... Overhead Coiling Doors

08 36 13 ....... Sectional Doors

08 41 13 ....... Aluminum-framed Entrances and Storefronts

08 51 13 ....... Aluminum Windows

08 71 00 ....... Door Hardware

TC-3

08 80 00 ....... Glazing

DIVISION 08 – OPENINGS (Cont.)

08 83 00 ....... Mirrors

08 87 13 ....... Applied Window Film

08 91 19 ....... Fixed Louvers

DIVISION 09 - FINISHES

09 22 16 ....... Non-structural Metal Framing

09 25 13 ....... Direct Applied Exterior Soffit Finishing System

09 29 00 ....... Gypsum Board

09 30 00 ....... Tiling

09 51 13 ....... Acoustical Panel Ceilings

09 65 13 ....... Resilient Base and Accessories

09 65 19 ....... Resilient Tile Flooring

09 65 66 ....... Resilient Athletic Flooring

09 67 23 ....... Resinous Flooring

09 68 13 ....... Tile Carpeting

09 78 33 ....... Solid Surface Wet Wall System

09 84 33 ....... Sound-absorbing Wall Units

09 91 13 ....... Exterior Painting

09 91 23 ....... Interior Painting

DIVISION 10 - SPECIALTIES

10 11 00 ....... Visual Display Surfaces

10 14 16 ....... Plaques

10 14 19 ....... Dimensional Letter Signage

10 14 23 ....... Panel Signage

10 21 13 ....... Toilet Compartments

10 22 13 ....... Wire Mesh Partitions

10 22 38 ....... Operable Panel Partitions

10 26 00 ....... Wall and Door Protection

10 28 00 ....... Toilet, Bath, and Laundry Accessories

10 44 13 ....... Fire Extinguisher Cabinets

10 51 13 ....... Metal Lockers

10 75 00 ....... Flagpoles

DIVISION 11 - EQUIPMENT

11 13 00 ....... Loading Dock Equipment

11 40 00 ....... Foodservice Equipment

DIVISION 12 - FURNISHINGS

12 36 61 ....... Simulated Stone Countertops

TC-4

DIVISION 14 - CONVEYING EQUIPMENT

14 24 00 ....... Hydraulic Elevators

14 42 13 ....... Incline Wheelchair Lift

Facility Services Subgroup

DIVISION 21 - FIRE SUPPRESSION

Refer to Specification Booklet Volume II – Mechanical / Plumbing / Electrical.

DIVISION 22 - PLUMBING

DIVISION 23 - HEATING VENTILATING AND AIR CONDITIONING

DIVISION 26 - ELECTRICAL

DIVISION 27 - COMMUNICATIONS

Refer to Specification Booklet Volume III – Communications / Civil.

DIVISION 28 - ELECTRONIC SAFETY AND SECURITY

Site and Infrastructure Subgroup

DIVISION 31 - EARTHWORK

DIVISION 32 - EXTERIOR IMPROVEMENTS

DIVISION 33 - UTILITIES

END OF INDEX OF VOLUME I - SPECIFICATIONS

SEALS PAGE

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NEBRASKA ARMY NATIONAL GUARD

DOCUMENT 000107 - SEALS PAGE

1.1 DESIGN PROFESSIONALS OF RECORD

COORDINATING

PROFESSIONAL:

Brandon M. Sire, PE

License No. E-11494

Davis Design, Inc.

1221 N Street, Suite 600

Lincoln, Nebraska 68508

Phone: (402) 476-9700

ARCHITECT: Gregory T. Smith, AIA

License No. A-2038

Davis Design, Inc.

1221 N Street, Suite 600

Lincoln, Nebraska 68508

Phone: (402) 476-9700

Divisions 01 - 33 Sections, except where indicated as prepared by other design professionals of record.

CIVIL ENGINEER: Kyle Roberts, PE

License No. E-13302

Burns & McDonnell

9400 Ward Parkway

Kansas City, Missouri 64114

Phone: (816) 652-2678

The following Sections:

024119, All Division 31 Sections, except 316816. Sections 321123, 321313, 321500, 321600, 321723, and 323113. All Division 33 Sections.

I, Brandon M. Sire, am the coordinating profes-sional on the above refer-enced project.

02/25/2021

The following Sections:

024119, All Division 31 Sections, except 316816. Sections 321123, 321313, 321500, 321600, 321723, 323113, and 329220. All Division 33 Sections.

2/25/2021

02/25/2021

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NEBRASKA ARMY NATIONAL GUARD

LANDSCAPE

ARCHITECT:

Robin Fordyce, LA, ASLA

License No. LA-377

Vireo

1111 N 13th Street, Suite 116

Omaha, Nebraska 68508

Phone: (402) 972-8736

The following Sections:

328400, 329200, 329210, and

329300.

STRUCTURAL

ENGINEER:

Darin D. Sperling, PE

License No. E-9584

Davis Design, Inc.

1221 N Street, Suite 600

Lincoln, Nebraska 68508

Phone: (402) 476-9700

The following Sections:

034100, 051200, 052100, 053100, and 316816.

FIRE-

PROTECTION

ENGINEER

David J. Buell, PE

License No. E-10716

Burns & McDonnell

9400 Ward Parkway

Kansas City, Missouri 64114

Phone: (816)760-2630

The following:

All of Divisions 21 and 28.

68102

11/17/20202/25/2021

2.25.2021

2/25/2021

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NEBRASKA ARMY NATIONAL GUARD

COMMISSIONING

AUTHORITY:

Terry L. Stohs, CxA

Specialized Engineering Solutions

10360 Ellison Circle

Omaha, NE 68134

Phone: (402)991-5520

The following Sections:

019113, 220800, 230800 and 260800.

END OF DOCUMENT 010007

GEOTECHNICAL DATA

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NEW READINESS CENTER

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SECTION 003132 – GEOTECHNICAL DATA

1.1 GEOTECHNICAL DATA

A. This document with its referenced attachments provide Governments information for Bidders’ convenience and are intended to supplement rather than serve in lieu of Bidders’ own investigations. They are made available for Bidders’ convenience and information, but are not a warranty of existing conditions. This Document and its attachments are not part of the Contract Documents.

B. Soil-boring data and a geotechnical investigation report for New Readiness Center, prepared by Alfred Benesh & Company, dated March 27, 2019 are included at the end of this Section.

END OF SECTION 003132

SUMMARY

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SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes:

1. Project information.

2. Work covered by Contract Documents.

3. Work under separate contracts.

4. Access to site.

5. Coordination with occupants.

6. Work restrictions.

7. Specification and drawing conventions.

B. Related Requirements:

1. Section 015000 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Government facilities.

1.2 PROJECT INFORMATION

A. Project Identification: Davis Design Project No.: 18-0060.

1. Project Location: Bellevue, Nebraska.

B. Contracting Officer

1. Carrie L. Hancock

USPFO NE

2433 NW 24th Street Lincoln, NE 68524-1801 Phone: (402) 309-8255 Carrie.l.hancock2.civ@mail.mil

C. Architect:

1. Davis Design, Inc.

1221 N Street, Ste 600 Lincoln, Nebraska 68508 Phone: (402) 476-9700

2. Architect / Engineer’s Representative: Mr. Brandon Sire.

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D. Project Web Site: A Project Web site administered by contractor will be used for purposes of managing communication and documents during the construction stage through final completion. Project Web site fees shall be paid for by the Contractor.

1. See Section 013100 "Project Management and Coordination" for requirements for using the Project Web site.

1.3 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of the Project is defined by the Contract Documents and consists of the following:

1. The construction of an approximately 95,000 square foot, two story facility. The new facility includes offices, classrooms, storage areas, kitchen, service bays and an assembly hall.

B. Type of Contract.

1. Project will be constructed under a single prime contract.

1.4 WORK UNDER SEPARATE CONTRACTS

A. General: Cooperate fully with separate contractors so work on those contracts may be carried out smoothly, without interfering with or delaying work under this Contract or other contracts.

Coordinate the Work of this Contract with work performed under separate contracts.

B. Equipment installation will be as follows: Refer to the drawings for Government Furnished / Government Installed (GF / GI) equipment

1.5 ACCESS TO SITE

A. General: Contractor shall have full use of Project site for construction operations during construction period. Contractor's use of Project site is limited only by Government's right to perform work or to retain other contractors on portions of Project.

B. Use of Site: Limit use of Project site to areas within 40 feet of the buildings limits of construction as indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

C. Government Access and General Protection/Security Policy and Procedures:

1. Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within Government controlled installation, facility, or area. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer's Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation's Security Forces, Director of

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Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

2. For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10-245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

3. AT Level 1 awareness training All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I Awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall document and have certificates of completion available for inspection for each affected contractor employee and subcontractor employee, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I Awareness training is available at the following website:

http://jko.jten.mil.

4. iWATCH Training. The contractor and all associated sub‐contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 5 calendar days of new employees commencing performance with the results documented and available for inspection NLT 30 calendar days after contract award.

5. OPSEC Training. Per AR 530‐1 Operations Security , the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

1.6 COORDINATION WITH OCCUPANTS

A. Government Limited Occupancy of Completed Areas of Construction: Government reserves the right to occupy and to place and install equipment in completed portions of the Work, prior to Substantial Completion of the Work, provided such occupancy does not interfere with completion of the Work. Such placement of equipment and limited occupancy shall not constitute acceptance of the total Work.

1. Contracting Officer will prepare a Certificate of Substantial Completion for each specific portion of the Work to be occupied prior to Government acceptance of the completed Work.

2. Obtain a Certificate of Occupancy from authorities having jurisdiction before limited Government occupancy.

3. Before limited Government occupancy, mechanical and electrical systems shall be fully operational, and required tests and inspections shall be successfully completed. On http://jko.jten.mil/

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occupancy, Government will operate and maintain mechanical and electrical systems serving occupied portions of Work.

4. On occupancy, Government will assume responsibility for maintenance and custodial service for occupied portions of Work.

1.7 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit work in the existing building to normal business working hours of 7:30 a.m. to 5:00 p.m., Monday through Friday, unless otherwise indicated.

C. Nonsmoking Project Site: Smoking or the use of any tobacco products is not permitted within the building or on Project Site. This applies to all contractors, sub-contractors, and their personnel.

1.8 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings.

3. Keynoting: Materials and products are identified by reference keynotes referencing Specification Section numbers found in this Project Manual.

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PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

OPTIONS

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SECTION 012300 - OPTIONS

1.1 SUMMARY

A. Section includes administrative and procedural requirements for options.

1.2 DEFINITIONS

A. Options: An amount proposed by bidders and stated on the Bid Form for certain work defined in the Bidding Requirements that may be added to the Base Bid amount if Government decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents.

1. The cost or credit for each Option is the net addition to the Contract Sum to incorporate the option into the Work. No other adjustments are made to the Contract Sum.

2. Pricing of all Options will be included for evaluation and determination of the Low offeror as per FAR Clause, 52.217-5, Evaluation of Options – the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

1.3 PROCEDURES

A. Coordination: Revise or adjust affected adjacent work as necessary to completely integrate work of the option into Project.

1. Include as part of each option, miscellaneous devices, accessory objects, cost for delivery, installation, insurance, applicable taxes, overhead, profit , and similar items incidental to or required for a complete installation whether or not indicated as part of option.

B. Notification: Immediately following award of the Contract, notify each party involved, in writing, of the status of each option. Indicate if options have been accepted, rejected, or deferred for later consideration. Include a complete description of negotiated revisions to options.

C. Execute accepted options under the same conditions as other work of the Contract.

D. Schedule: A schedule of options is included at the end of this Section. Specification Sections referenced in schedule contain requirements for materials necessary to achieve the work described under each option.

PART 2 - PRODUCTS (Not Used)

OPTIONS

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PART 3 - EXECUTION

3.1 SCHEDULE OF OPTIONS

A. Option 1: GPTB Addition.

1. Option: Add offices and work bay for the general-purpose training bay. Refer to the drawings for extent of work.

B. Option 2: Standby Generator.

1. Option: Provide installation of standby generator. Includes precast screen wall and adjustment of fencing. Refer to the drawings for extent of work.

C. Option 3: Additional MEP Parking.

1. Option: Add additional MEP parking area including access road, fencing, and lighting.

Refer to the drawings for the extent of work.

D. Option 4: Operable Wall.

1. Option: Provide operable wall. Refer to the drawings and specifications for extent of work.

E. Option 5: Monument Sign.

1. Option: Provide monument sign. Refer to the drawings for extent of work.

F. Option 6: Roof Terrace.

1. Option: Add elevated roof pavers and guardrails. Refer to the drawings and specifications for extent of work.

G. Option 7: Lightning Protection.

1. Option: Add lightning protection. Refer to the electrical drawings and specifications for extent of work.

H. Option 8: Concrete POV Parking.

1. Option: Add 6-inch concrete paving at the POV parking area. Refer to the drawings for the extent of work.

I. Option 9: Concrete MEP Road and Parking.

1. Option: Add 8-inch concrete paving at the MEP road and parking areas. Refer to the drawings for the extent of work.

END OF SECTION 012300

SUBSTITUTION PROCEDURES

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SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 016000 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

2. FAR 52.236-5 Material and Workmanship

1.2 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Government that are not required in order to meet other Project requirements but may offer advantage to Contractor or Government.

1.3 ACTION SUBMITTALS

A. Timing: Contracting Officer will consider requests for substitution if received within 60 days after the Notice to Proceed. Requests received after that time may be considered or rejected at discretion of Contracting Officer.

B. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Government and separate contractors, that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable specification section.

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Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects with project names and addresses and names and addresses of Contracting Officers and Governments.

h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for Project, from ICC-ES.

j. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

2. Contracting Officer's Action: If necessary, Contracting Officer will request additional information or documentation for evaluation within seven days of receipt of a request for substitution. Contracting Officer will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or Contracting Officer's Supplemental Instructions for minor changes in the Work.

b. Use product specified if Contracting Officer does not issue a decision on use of a proposed substitution within time allocated.

1.4 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

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PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Contracting Officer will consider Contractor's request for substitution when the following conditions are satisfied:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Requested substitution will not adversely affect Contractor's construction schedule.

c. Requested substitution has received necessary approvals of authorities having jurisdiction.

d. Requested substitution is compatible with other portions of the Work.

e. Requested substitution has been coordinated with other portions of the Work.

f. Requested substitution provides specified warranty.

g. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

END OF SECTION 012500

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CONTRACT MODIFICATION PROCEDURES

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SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

1.1 MINOR CHANGES IN THE WORK

A. Contracting Officer will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time.

1.2 PROPOSAL REQUESTS

A. Government-Initiated Proposal Requests: Contracting Officer will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by Contracting Officer are not instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request or 20 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Contracting Officer.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

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CONTRACT MODIFICATION PROCEDURES

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3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Section 012500 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

1.3 CHANGE ORDER PROCEDURES

A. On Government's approval of a Work Change Proposal Request, Contracting Officer will issue a Modification for signatures of Government and Contractor.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012600

PROJECT MANAGEMENT AND COORDINATION

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SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Coordination drawings.

2. Requests for Information (RFIs).

3. Project Web site.

4. Project meetings.

5. Above-ceiling review.

6. Rough-in (penetration) review.

B. Related Requirements:

1. Section 017300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

1.2 DEFINITIONS

A. RFI: Request from Government, Contract Officer, or Contractor seeking information required by or clarifications of the Contract Documents.

1.3 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

1.4 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

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1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Government and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Startup and adjustment of systems.

1.5 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on reproductions of the Contract Documents or standard printed data. Include the following information, as applicable:

a. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

b. Indicate dimensions shown on the Contract Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Contract Officer indicating

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proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

2. Sheet Size: At least 8-1/2 by 11 inches but no larger than 30 by 40 inches.

3. Number of Copies: Submit two opaque copies of each submittal. Contract Officer will return one copy.

4. Refer to individual Sections for Coordination Drawing requirements for Work in those

Sections.

B. Coordination Drawing Organization: Organize coordination drawings as follows:

1. Floor Plans and Reflected Ceiling Plans: Show architectural and structural elements, and mechanical, plumbing, fire-protection, fire-alarm, and electrical Work. Show locations of visible ceiling-mounted devices relative to acoustical ceiling grid.

2. Plenum Space: Indicate subframing for support of ceiling and wall systems, mechanical and electrical equipment, and related Work. Locate components within ceiling plenum to accommodate layout of light fixtures indicated on Drawings.

3. Mechanical Rooms: Provide coordination drawings for mechanical rooms showing plans and elevations of mechanical, plumbing, fire-protection, fire-alarm, and electrical equipment.

4. Structural Penetrations: Indicate penetrations and openings required for all disciplines.

5. Slab Edge and Embedded Items: Indicate slab edge locations and sizes and locations of embedded items for metal fabrications, sleeves, anchor bolts, bearing plates, angles, door floor closers, slab depressions for floor finishes, curbs and housekeeping pads, and similar items.

6. Review: Contract Officer will review coordination drawings to confirm that the Work is being coordinated, but not for the details of the coordination, which are Contractor's responsibility.

1.6 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Contract Officer will return RFIs submitted to Contract Officer by other entities controlled by Contractor with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Contract Officer.

6. RFI number, numbered sequentially.

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7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's solution(s) impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

C. RFI Forms: Form included at the end of this section..

D. Contract Officer's Action: Contract Officer will review each RFI, determine action required, and respond. Allow seven working days for Contract Officer's response for each RFI. RFIs received by Contract Officer after 1:00 p.m. will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for coordination information already indicated in the Contract

Documents.

d. Requests for adjustments in the Contract Time or the Contract Sum.

e. Requests for interpretation of Contract Officer's actions on submittals.

f. Incomplete RFIs or inaccurately prepared RFIs.

2. Contract Officer's action may include a request for additional information, in which case Contract Officer's time for response will date from time of receipt of additional information.

3. Contract Officer's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Section 012600 "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Contract Officer in writing within 10 days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log monthly. Use software log that is part of Project Web site. Include the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Contract Officer.

4. RFI number including RFIs that were dropped and not submitted.

5. RFI description.

6. Date the RFI was submitted.

7. Date Contract Officer's response was received.

8. Identification of related Minor Change in the Work, Construction Change Directive, and

Proposal Request, as appropriate.

9. Identification of related Field Order, Work Change Directive, and Proposal Request, as appropriate.

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F. On receipt of Contract Officer's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Contract Officer within seven days if Contractor disagrees with response.

1.7 PROJECT WEB SITE

A. Contractor is required to utilize Submittal Exchange™ Project Web site for purposes of hosting and managing project communication and documentation until Final Completion. Project Web site shall include the following functions:

1. Project directory including company name, contact name, physical and mailing addresses, telephone and facsimile numbers, and e-mail address for all subcontractors, suppliers, and consultants.

2. Project correspondence.

3. Meeting minutes.

4. Contract modifications forms and logs.

5. RFI forms and logs.

6. Photo documentation.

7. Project schedule.

8. Submittals.

9. Testing results

10. Payment application forms.

11. Drawing and specification document hosting and viewing.

12. Online document collaboration.

13. Reminder and tracking functions.

14. Archiving functions.

B. On completion of Project, Submittal Exchange™ shall provide one complete archive copy of Project Web site files to Government, Contract Officer, and Contractor in a digital storage format acceptable to Contract Officer.

1.8 PROJECT MEETINGS

A. General: Contractor to schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Government and Contract Officer of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Contractor will record significant discussions and agreements achieved.

Distribute the meeting minutes to everyone concerned, including Government and Contract Officer, within three days of the meeting.

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B. Preconstruction Conference: Contract Officer will schedule and conduct a preconstruction conference before starting construction, at a time convenient to Government and Contract Officer, but no later than 15 days after execution of the Agreement. Hold the conference at Project site or another convenient location. Conduct the meeting to review responsibilities and personnel assignments.

1. Attendees: Authorized representatives of Government, Government's Commissioning Authority, Contract Officer, and their consultants; Contractor and its superintendent;

major subcontractors; suppliers; and other concerned parties shall attend the conference.

All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Procedures for processing field decisions and Change Orders.

f. Procedures for RFIs.

g. Procedures for testing and inspecting.

h. Procedures for processing Applications for Payment.

i. Distribution of the Contract Documents.

j. Submittal procedures.

k. Preparation of record documents.

l. Use of the premises.

m. Work restrictions.

n. Working hours.

o. Government's occupancy requirements.

p. Responsibility for temporary facilities and controls.

q. Procedures for moisture and mold control.

r. Procedures for disruptions and shutdowns.

s. Construction waste management and recycling.

t. Parking availability.

u. Office, work, and storage areas.

v. Equipment deliveries and priorities.

w. First aid.

x. Security.

y. Progress cleaning.

3. Minutes: Contractor will record and distribute meeting minutes.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Contract Officer, and Government's Commissioning Authority, of scheduled meeting dates.

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2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Review of mockups.

i. Possible conflicts.

j. Compatibility problems.

k. Time schedules.

l. Weather limitations.

m. Manufacturer's written instructions.

n. Warranty requirements.

o. Compatibility of materials.

p. Acceptability of substrates.

q. Temporary facilities and controls.

r. Space and access limitations.

s. Regulations of authorities having jurisdiction.

t. Testing and inspecting requirements.

u. Installation procedures.

v. Coordination with other work.

w. Required performance results.

x. Protection of adjacent work.

y. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

D. Progress Meetings: Contractor to conduct progress meetings at monthly intervals.

1. Attendees: In addition to representatives of Government, Government's Commissioning Authority and Contract Officer, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

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2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

9) Progress cleaning.

10) Quality and work standards.

11) Status of correction of deficient items.

12) Field observations.

13) Status of RFIs.

14) Status of proposal requests.

15) Pending changes.

16) Status of Change Orders.

17) Pending claims and disputes.

18) Documentation of information for payment requests.

19) Work Hours.

20) Hazards and risks.

3. Minutes: Contractor will record and distribute the meeting minutes to each party present and to parties requiring information.

a. Contractor shall allow 3 days after receipt for comments/corrections, if any, to be made to the minutes from attendees prior to final acceptance of the minutes.

Contractor shall update and redistribute corrected minutes with comment/corrections clearly marked.

b. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

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1.9 ABOVE-CEILING REVIEW

A. The Contract Officer shall visit the site to perform an above ceiling review. Notify Contract Officer 72 hours in advance prior to installation of ceiling pads/drywall or other finished surface to permit an above ceiling inspection to be performed. Installation of suspension systems, fixtures and diffusers and above ceiling items shall be completed prior to requesting review.

Contract Officer will note findings in written form and distribute to Contractor for review and correction, if any.

1.10 ROUGH-IN (PENETRATION) REVIEW

A. The Contract Officer shall visit the site to perform a rough-in (penetrations) review prior to enclosing partitions. Notify Contract Officer 72 hours in advance prior to fully concealing installation of framing partitions to permit a rough-in (penetration) inspection to be performed.

Installation of Architectural, electrical, plumbing, and mechanical items shall be completed prior to requesting rough-in review. Contract Officer will note findings in written form and distribute to Contractor for review and correction, if any.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 013100

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