B01 Attachment J02 Statement of Work.pdf

SCOPE OF WORK (SOW)

Laboratory and Pharmacy Casework Improvements Indian Health Service (IHS) Santa Fe Service Unit and Taos-Picuris Service Units February 2026

1. Project Overview

This project consists of facility repairs, replacement, and reconfiguration of existing fixed casework and associated components at three operational areas within Indian Health Service facilities:

1. Santa Fe Indian Health Center – Laboratory,

2. Taos-Picuris Indian Health Center – Laboratory, and

3. Taos-Picuris Indian Health Center – Pharmacy.

The work includes demolition necessary to support replacement of deteriorated casework and countertops; installation of new laboratory- and pharmacy-grade casework and work surfaces; plumbing fixture repair and replacement; flooring repair or replacement;

electrical upgrades to support equipment loads; sealing of penetrations; and limited reconfiguration of fixed furnishings within existing footprints.

The project does not add space, alter structural elements, or change programmatic use of the facilities.

All work shall comply with applicable IHS, OEHE, FGI, AAAHC, CLIA, COLA, OSHA, and local authority requirements and guidelines.

2. Objectives

1. Repair, replace, and reconfigure deteriorated casework, countertops, flooring, and associated systems at Santa Fe Laboratory, Taos Laboratory, and Taos Pharmacy while maintaining existing footprints and programmatic use.

2. Install durable, impervious, cleanable materials suitable for laboratory and pharmacy environments in accordance with IHS, FGI, and applicable accreditation standards.

3. Provide necessary electrical, plumbing, anchorage, and installation of mini-split systems to support safe operation of laboratory analyzers and pharmacy functions.

4. Support existing laboratory workflows and non-sterile pharmacy compounding through reconfiguration of fixed casework.

5. Restore and maintain compliance with AAAHC FAC.130, AAAHC IPC.130.10, CLIA §493.1101, COLA FAC 1–3, OSHA 1910.1030(d)(4), FGI 2022 outpatient laboratory guidance, and applicable IHS and OEHE facility standards.

3. Applicable Codes, Standards, and Technical Guidance

The contractor must comply with, at a minimum:

1. Indian Health Service (IHS) Technical Handbook and Design Guidelines

• IHS Technical Handbook – Facilities Engineering & Construction

• Indian Health Manual (IHM) Chapter 33 – Infection Control and Prevention

• IHS A/E Design Guide 2025

• IHS Healthcare Facilities Engineering Program Guide (HFEPG)

2. Facilities Guidelines Institute (FGI)

• FGI Guidelines (2022) - Outpatient Chapter 2.1-4 Laboratory Services

3. Accreditation and Regulatory Standards

• AAHC (Accreditation Association for Ambulatory Health Care) o FAC.130 – Facility cleanliness, integrity, and maintenance o IPC.130 – Infection Prevention and Control Program o IPC.130.10 – Immediate corrective action requirement for deficiencies

• CLIA (Clinical Laboratory Improvement Amendments) o 42 CFR §493.1101 – Facilities Standards o 42 CFR §493.569 – Enforcement for noncompliance

• COLA (Commission on Laboratory Accreditation)

Relevant COLA checklist items:

o FAC 1 R – Adequate space, ventilation, utilities o FAC 2 R – Cleanability, contamination prevention o FAC 3 R – Unidirectional workflow for molecular testing

• OSHA

o 29 CFR 1910.1030(d)(4)(i–ii) – Bloodborne Pathogens: Sanitation and decontamination of surfaces o 29 CFR 1910 Subpart D – Walking and working surfaces o 29 CFR 1910 – Electrical safety and load management o 29 CFR 1926 (as applicable) – Construction safety

• NFPA, IBC, IPC, NEC

Including:

o NFPA 101 Life Safety Code o NFPA 99 o NFPA 70 (NEC) o Latest adopted editions of IBC, IPC, IMC, NEC

4. General Requirements

4.1 General Demolition Requirements

The contractor shall:

1. Perform demolition in a controlled and phased manner to minimize disruption to facility operations.

2. Implement Infection Control Risk Assessment (ICRA) measures, including containment and negative air where required.

3. Comply with all asbestos and lead-safe work practice requirements where materials are disturbed.

4. Protect adjacent finishes, equipment, and utilities not scheduled for removal.

5. Coordinate demolition activities with facility staff to maintain safe egress and access.

Demolition includes removal necessary to support repair, replacement, and reconfiguration of existing casework and finishes and associated incidental activities required to complete the work described herein. Structural modifications or expansion are not anticipated under this scope.

4.2 Waste Handling and Disposal

The contractor shall:

• Remove all demolition debris from the site on a regular basis and shall not allow accumulation of waste materials within or around the facility.

• Dispose of all materials in accordance with applicable federal, state, tribal, and IHS regulations.

• Segregate hazardous and non-hazardous materials as required by law.

• Provide proper handling, packaging, transport, and disposal of asbestos-containing materials where applicable.

• Prevent release of dust, debris, or contaminants during removal and transport.

• Restore areas affected by demolition activities to a safe and clean condition upon completion.

Burning, burial, or disposal of materials on-site is not permitted.

Where regulated materials are removed, the contractor shall provide disposal documentation, including waste manifests or receipts, to the Government prior to final acceptance.

4.3 General Material Requirements

1. All laboratory and pharmacy casework, shelving, and horizontal work surfaces shall be constructed of durable, smooth, non-porous materials resistant to damage from cleaning agents, disinfectants, organic solvents, acids, and other chemicals reasonably anticipated in laboratory and pharmacy use. Laminate-over-MDF, particleboard, or other absorbent core materials are not permitted in laboratory or compounding areas.

2. Open shelving shall include a minimum ½-inch raised front lip to prevent containers from sliding or falling. Shelving shall be securely anchored and constructed of impervious materials suitable for routine cleaning and disinfection.

3. Wall-mounted cabinetry shall either extend to the ceiling or include sloped tops to minimize dust accumulation and facilitate cleaning.

4. Corrosive or acidic materials, where stored, shall not be placed in metal cabinetry unless specifically rated for such use. Storage shall prevent container tipping and accidental spills.

4.4 Environmental and Hazardous Materials

4.4.1 Santa Fe Laboratory

Based on a previously completed asbestos inspection report (2007), asbestos-containing materials are reportedly present in vinyl composition tile (VCT) mastic, cove base, and beneath sink areas. All abatement shall be performed by licensed personnel in accordance with applicable federal, state, and IHS requirements, with clearance documentation provided prior to reinstallation.

4.4.2 Taos Laboratory and Taos Pharmacy

Existing reports did not identify asbestos in project areas.

4.4.3 Unknown Materials

If suspect hazardous materials are encountered, work shall stop and the Government shall be notified prior to proceeding.

4.4.4 ICRA and PCRA

All demolition and construction shall comply with Infection Control Risk Assessment requirements. A formal Pre-Construction Risk Assessment (PCRA) shall be completed and approved prior to mobilization.

5. Santa Fe Indian Health Center - Laboratory

5.1 Demolition

The contractor shall:

1. Remove all existing countertops, backsplash, and sub-counter supports.

2. Remove all base and wall cabinets, including rusted metal frames and damaged wooden components.

3. Remove existing sink assemblies, including P-traps, supply valves, and drain connections.

4. Remove all existing VCT floor tiles and base materials.

5. Remove caulking, adhesive, and contaminated materials.

Dispose of all debris in accordance with federal and state regulations.

Demolition must follow:

1. Infection Control Risk Assessment (ICRA) protective measures

2. Negative air containment as required

3. Noise and dust mitigation per IHS guidelines

If suspect hazardous materials not previously identified are encountered, work shall stop and the Government shall be notified prior to proceeding.

Demolition includes removal necessary to support repair, replacement, and reconfiguration of existing casework and finishes and associated incidental activities required to complete the work described herein. Structural modifications or expansion are not anticipated under this scope.

5.2 Cabinetry Installation

Contractor shall furnish and install laboratory-grade cabinets, including:

• Steel, epoxy-coated or powder-coated metal lab cabinets, rust-resistant

• Adjustable shelving

• Full overlay doors with chemical-resistant finishes

• ADA-compliant handles

• Moisture-resistant kick plates

• Soft-closing hinges

Cabinets must be:

• Sealed at edges and joints

• Capable of supporting benchtop equipment loads

• Anchored to floors/walls per code

Cabinet layout and configuration may be adjusted as necessary to replace existing casework and improve functionality, provided all changes remain within the existing laboratory footprint and do not alter walls, doors, or room boundaries.

5.3 Countertop Installation

• Furnish and install new laboratory-grade countertops in areas where existing countertops have been removed under Section 5.1.

• Provide countertops constructed of epoxy resin, phenolic resin, or other Government-approved laboratory-grade material.

• Install countertops that are non-porous, seamless, chemical-resistant, and suitable for routine laboratory disinfectants and cleaning agents.

• Provide countertops with a minimum thickness of 1 inch or manufacturer equivalent.

• Install coved or integrated backsplash, equal height, where countertops abut walls or vertical surfaces.

• Provide cutouts and accommodations for existing sinks, fixtures, and equipment as required.

• Seal all seams, joints, penetrations, and interfaces using chemical-resistant materials to maintain cleanability and infection control.

Countertop installation:

• Includes repair and replacement of existing work surfaces.

• Shall be coordinated with associated cabinetry installation or configuration activities.

Countertop replacement and installation shall support existing laboratory operations and be coordinated with cabinet configuration activities described in Section 5.7.

5.4 Plumbing Repairs

Contractor shall:

1. Install new stainless-steel sinks compatible with epoxy or phenolic counters.

2. Replace all drain lines, P-traps, tailpieces, and supply lines.

3. Replace angle stops and isolation valves.

4. Ensure all plumbing connections are watertight and properly vented.

5. Install backflow prevention where required.

6. Insulate exposed pipes for safety.

One existing sink functions as an emergency eyewash station. The contractor shall protect this station during construction and repair or replace it in kind as necessary to ensure continued operation and compliance with applicable safety requirements.

A source of hot and cold water with accessible handwashing sink shall be maintained in laboratory and pharmacy compounding areas. Plumbing systems shall be free of defects that may contribute to contamination.

Plumbing work includes local connections and associated adjustments necessary to support replacement fixtures. Rerouting of main plumbing lines or system redesign is not anticipated under this scope.

5.5 Flooring Replacement

• Remove all existing vinyl composition tile (VCT) flooring and associated adhesives within the Santa Fe Laboratory work areas.

• Remove and replace all existing base materials, including cove base and transitions, as required.

• Perform asbestos abatement of flooring materials and mastic where confirmed, in accordance with applicable federal, state, and IHS regulations, prior to installation of new flooring.

• Install new healthcare-grade seamless sheet vinyl flooring with heat-welded seams and integral coved base throughout the affected areas.

• Flooring in laboratory and compounding areas shall be non-porous, easily cleanable, and compatible with routine disinfectants. Flooring materials shall not generate particles or contain exposed seams that may harbor contamination.

• Restore a continuous, sanitary walking and working surface without altering floor elevations, slopes, drains, or room configuration.

• Prepare the subfloor as necessary through removal of adhesive residue, patching, leveling, and moisture mitigation to support proper installation of the sheet vinyl system.

• Ensure all floor-to-wall transitions are fully coved, sealed, and compliant with infection control requirements.

The flooring replacement scope:

• Includes full removal and replacement of existing flooring and base materials within the defined Santa Fe Laboratory work areas.

• The flooring replacement scope includes flooring and associated subfloor preparation activities necessary to complete the described improvements.

• Shall meet applicable AAAHC, CLIA, COLA, OSHA, and IHS facility standards.

5.6 Electrical & Mechanical Adjustments

While not a full electrical & mechanical renovation, limited repairs and adjustments include:

• Confirm working outlets; replace damaged or worn faceplates.

• Secure loose conduits or cables in affected work zones.

• Evaluate existing HVAC system performance serving the affected areas.

• Perform minor repairs, balancing, control adjustments, or component modifications as necessary to maintain stable environmental conditions.

• Maintain proper airflow and ventilation pathways.

• Replace damaged diffusers, grilles, or controls where required.

• Coordinate adjustments to minimize disruption to facility operations.

• Ensure laboratory spaces maintain environmental conditions consistent with equipment manufacturer operating ranges.

Full HVAC system replacement, redesign, or major ductwork reconfiguration is not anticipated under this contract.

5.7 Casework and Countertop Configuration to Support Existing Laboratory Workflow

The contractor shall:

• Install and reconfigure fixed laboratory cabinets and associated countertops, as necessary, to support current laboratory workflows and infection control practices.

• Adjust the configuration and arrangement of fixed casework and work surfaces within the existing laboratory footprint to improve functionality and accessibility.

• Coordinate proposed casework and countertop configurations with the Project Manager (PM), Infection Control, and Laboratory leadership prior to installation.

• Ensure reconfigured casework and countertops support safe specimen handling, equipment placement, and routine laboratory operations.

• Maintain required clearances, cleanability, and access for routine cleaning, maintenance, and safe use of laboratory equipment.

The scope of casework and countertop configuration:

• The scope of configuration includes fixed cabinets, countertops, and directly associated components necessary to support the described improvements.

All work shall comply with applicable AAAHC, CLIA, COLA, OSHA, and IHS facility standards.

5.8 Finishes & Sealing

• Repair or restore wall finishes with cleanable, infection-control–appropriate materials where disturbed by the work

• Seal all gaps, penetrations, and edges to ensure a disinfectable environment.

• Reinstall baseboards using chemical-resistant cove base.

5.9 Testing, Training & Closeout

Contractor shall:

• Conduct a final walkthrough with Facilities, Infection Control, and the Laboratory Supervisor.

• Provide warranty documentation for all materials and labor.

• Provide O&M manuals for cabinetry, counters, and flooring.

• Ensure all punch list items are completed within 30 days of final inspection.

6. Taos-Picuris Indian Health Center – Laboratory

6.1 Demolition

The contractor shall:

1. Remove all existing deteriorated countertops, backsplash, and associated sub-counter supports as necessary to support replacement activities.

2. Remove all existing base and wall cabinets constructed of MDF or veneer materials.

3. Remove existing sink assemblies, including P-traps, supply valves, and drain connections, where replacement is required.

4. Remove the existing unsecured metal rack adjacent to the blood draw area.

5. Remove existing shower head and soffit configuration where conversion to a compliant eyewash station is required.

6. Remove caulking, adhesive, anchorage hardware, and other materials necessary to facilitate casework reconfiguration and secure reinstallation.

7. Remove localized portions of seamless flooring only where required to accommodate anchorage, drain modification (if required), or casework reconfiguration.

8. Dispose of all debris in accordance with federal, state, and IHS regulations.

Demolition must follow:

• Infection Control Risk Assessment (ICRA) protective measures

• Negative air containment as required

• Noise and dust mitigation per IHS guidelines

• All demolition activities shall comply with applicable federal, state, and IHS safety regulations.

Demolition includes removal necessary to support repair, replacement, and reconfiguration of existing casework and finishes and associated incidental activities required to complete the work described herein. Structural modifications or expansion are not anticipated under this scope.

6.2 Cabinetry Installation

Contractor shall furnish and install laboratory-grade cabinets, including:

• Steel, epoxy-coated or powder-coated metal lab cabinets, rust-resistant

• Adjustable shelving

• Full overlay doors with chemical-resistant finishes

• ADA-compliant handles

• Moisture-resistant kick plates

• Soft-closing hinges

Cabinets must be:

• Sealed at edges and joints

• Capable of supporting benchtop equipment loads

• Anchored to floors/walls per code

Cabinet layout and configuration may be adjusted as necessary to replace existing casework and improve functionality, provided all changes remain within the existing laboratory footprint and do not alter walls, doors, or room boundaries.

6.3 Countertop Installation

The contractor shall:

• Furnish and install new laboratory-grade countertops in areas where existing countertops have been removed under Section 6.1.

• Provide countertops constructed of epoxy resin, phenolic resin, or other Government-approved laboratory-grade material.

• Install countertops that are non-porous, seamless, chemical-resistant, and suitable for routine laboratory disinfectants and cleaning agents.

• Provide countertops with a minimum thickness of 1 inch or manufacturer equivalent.

• Install coved or integrated backsplash, equal height, where countertops abut walls or vertical surfaces.

• Provide cutouts and accommodations for existing sinks, fixtures, and equipment as required.

• Seal all seams, joints, penetrations, and interfaces using chemical-resistant materials to maintain cleanability and infection control.

Countertop installation:

• Includes replacement of existing work surfaces.

• Shall be coordinated with associated cabinetry installation or configuration activities.

Countertop replacement and installation shall support existing laboratory operations and be coordinated with cabinet configuration activities described in Section 6.7.

6.4 Plumbing Repairs

Contractor shall:

1. Install new stainless-steel sink compatible with epoxy or phenolic counters.

2. Replace all drain lines, P-traps, tailpieces, and supply lines.

3. Replace angle stops and isolation valves.

4. Ensure all plumbing connections are watertight and properly vented.

5. Install backflow prevention where required.

6. Insulate exposed pipes for safety.

7. Provide a plumbing connection for chemistry analyzer.

8. Optional: Convert the existing shower head/soffit condition into a code-compliant emergency eyewash station, or remove and replace with an approved eyewash station as directed by OEHE and Infection Control.

One existing sink functions as an emergency eyewash station. The contractor shall protect this station during construction and repair or replace it in kind as necessary to ensure continued operation and compliance with applicable safety requirements.

A source of hot and cold water with accessible handwashing sink shall be maintained in laboratory and pharmacy compounding areas. Plumbing systems shall be free of defects that may contribute to contamination.

Plumbing work includes local connections and associated adjustments necessary to support replacement fixtures. Rerouting of main plumbing lines or system redesign is not anticipated under this scope.

6.5 Flooring Replacement

The contractor shall:

• Protect existing seamless flooring throughout the laboratory work areas during demolition and installation activities.

• Repair, patch, or restore existing seamless flooring where damaged, cut, or otherwise disturbed as a result of this project.

• Where casework reconfiguration, anchorage, or potential drainage modifications require removal of flooring, provide seamless patching or extension to restore a continuous, monolithic surface.

• Ensure all repaired or restored flooring is smooth, intact, non-porous, and compatible with laboratory disinfectants and cleaning agents.

• Restore a continuous, sanitary walking and working surface without altering floor elevations, slopes, drains, or room configuration.

• Ensure all floor-to-wall transitions and terminations remain coved and fully sealed to support infection control requirements.

The flooring scope:

• The flooring scope includes protection, repair, and localized restoration of the existing seamless flooring system as required to complete the described improvements.

• Full flooring replacement is not anticipated unless conditions warrant and are directed by the Government.

• Shall meet applicable AAAHC, CLIA, COLA, OSHA, and IHS facility standards.

Subfloor repairs shall be performed only as necessary to support seamless restoration and maintain structural integrity.

6.6 Electrical & Mechanical Adjustments

While not a full electrical & mechanical renovation, limited repairs and adjustments include:

• Provide dedicated circuits and breakers as required by the mini-split manufacturer and NEC for each indoor/outdoor unit.

• Provide an exterior-rated disconnect within sight of each outdoor condenser unit, with weatherproofing as required.

• Provide all conduit, wiring, fittings, and terminations required for a complete installation, including protection of exposed runs.

• Coordinate electrical tie-ins with existing panel capacity and provide panel schedule updates/circuit labeling for new circuits.

• Restore surfaces and seal penetrations associated with electrical rough-in to maintain cleanability and infection control expectations.

• Verify grounding/bonding and GFCI protection where required by code and manufacturer instructions.

• Confirm working outlets; replace damaged or worn faceplates.

• Secure loose conduits or cables in affected work zones.

• Furnish and install ductless mini-split system(s) in the Taos Laboratory to stabilize room temperature and relative humidity to support pharmacy operations, including non-sterile compounding activities as applicable.

• Coordinate indoor unit locations with the Government to avoid interference with dispensary operations, standing workstations, shelving/rolling storage, and security camera coverage.

• Install outdoor condenser unit(s) in a location approved by Facility Management, including mounting pads/brackets and required anchorage.

• Provide refrigerant line sets, line-hide/cover systems where exposed, condensate piping routed to an approved drainage location, and all accessories required for a complete and operational installation.

• Start up and test the system(s), verify proper operation, and provide manufacturer documentation, warranty information, and basic operator instructions to facility staff.

Mini-split systems are intended to supplement existing HVAC performance and do not require replacement or redesign of the facility’s central HVAC distribution.

6.7 Casework and Countertop Configuration to Support Existing Laboratory Workflow

• Install and reconfigure fixed laboratory cabinets and associated countertops, as necessary, to support current laboratory workflows and infection control practices.

• Adjust the configuration and arrangement of fixed casework and work surfaces within the existing laboratory footprint to improve functionality and accessibility.

• Coordinate proposed casework and countertop configurations with the Project Manager (PM), Infection Control, and Laboratory leadership prior to installation.

• Ensure reconfigured casework and countertops support safe specimen handling, equipment placement, and routine laboratory operations.

• Maintain required clearances, cleanability, and access for routine cleaning, maintenance, and safe use of laboratory equipment.

• The metal rack adjacent to the blood draw area shall be removed and either reinstalled with proper structural anchorage or replaced with a new, securely mounted unit.

The scope of casework and countertop configuration:

• The scope of configuration includes fixed cabinets, countertops, and directly associated components necessary to support the described improvements.

All work shall comply with applicable AAAHC, CLIA, COLA, OSHA, and IHS facility standards.

6.8 Analyzer Site Readiness and Coordination

• Coordinate casework layout, electrical service, clearances, and environmental conditions to support installation of a new Roche cobas c 303 unit (without the e 402 side) pure integrated analyzer.

• Analyzer installation and commissioning will be performed by the vendor and are not part of this contract.

• Provide the following site readiness elements:

o One dedicated 208V, 30-amp locking receptacle (NEMA L6-30R) within

30 feet of the analyzer.

o Two 115V, 15-amp receptacles for associated equipment (printer/service).

o Verify floor conditions meet manufacturer requirements, including level tolerance (slope <1:200) and support for concentrated loads (~2,300 lbs).

o Maintain manufacturer-required maintenance clearances.

o Confirm ambient temperature, ventilation, and humidity are suitable;

minor HVAC adjustments may be performed as approved.

o HVAC performance shall support the heat load and environmental requirements of the Roche cobas pure analyzer configuration.

o Verify an existing floor drain within manufacturer-recommended distance.

• Accommodate a temporary overlap period of approximately three (3) months during which both the existing and new analyzers will be present and operational.

If installation or operation of the chemical analyzer requires a floor drain or modification to existing drainage, the contractor shall coordinate removal, patching, and restoration of affected flooring as necessary to support the work. Flooring disturbed by drain installation or piping modifications shall be repaired or replaced in kind and fully sealed to maintain infection control and cleanability requirements.

6.9 Reception Security & Bathroom Privacy

• Repair or replace reception window sliding glass to ensure proper fit, secure closure, and restricted access.

• Seal gaps at the specimen pass-through to maintain privacy and infection control.

6.10 Reception Area Banco

• Remove deteriorated decorative veneer at the reception island.

• Replace with a durable, non-sharp, cleanable surface (e.g., tile or solid surface).

Re-gluing veneer is not acceptable.

7. Taos-Picuris Indian Health Center – Pharmacy

7.1 Demolition

The contractor shall:

• Remove all existing deteriorated MDF and veneer base and wall cabinets, including any plywood-replaced or temporary components.

• Remove existing countertops, backsplash materials, and associated sub-counter supports as necessary to support replacement activities.

• Remove existing sink assembly, including P-trap, supply valves, and drain connections, where replacement is required.

• Remove existing linear bookshelf-style medication storage units to facilitate installation of pharmacy-grade cabinetry.

• Remove casework or architectural elements as necessary to correct camera blind spots and improve security at controlled medication count areas.

• Remove caulking, adhesives, anchorage hardware, and other materials necessary to facilitate reconfiguration and secure reinstallation.

• Remove VCT flooring and base materials only where repair or replacement is required.

• Dispose of all debris in accordance with applicable federal, state, and IHS regulations.

Demolition must follow:

• Infection Control Risk Assessment (ICRA) protective measures.

• Noise and dust mitigation per IHS guidelines.

If suspect materials are encountered during demolition that were not previously identified, work shall stop in the affected area and the Government shall be notified for direction prior to proceeding.

Demolition includes removal necessary to support repair, replacement, and reconfiguration of existing casework and finishes and associated incidental activities required to complete the work described herein. Structural modifications or expansion are not anticipated under this scope.

7.2 Casework Installation

Contractor shall furnish and install pharmacy-grade cabinetry, including:

• Steel pharmacy-grade cabinets (default material).

• Approved alternates may include laboratory-grade phenolic or polymer cabinetry in dispensing and storage areas, subject to Government approval.

• Steel cabinetry is required in sink and compounding areas.

• Adjustable shelving.

• Full overlay doors with durable, cleanable finishes.

• Moisture-resistant toe kicks.

• Soft-closing hinges.

Cabinets must be:

• Constructed of impervious, non-porous materials.

• Sealed at edges and joints.

• Resistant to routine cleaning agents and disinfectants.

• Securely anchored to structural blocking or approved structural substrates.

• Capable of supporting anticipated pharmacy loads.

In pharmacy dispensing and non-compounding areas, laboratory-grade phenolic or polymer casework may be proposed as an approved alternate to steel, provided all materials are non-porous, moisture-resistant, and suitable for routine cleaning and disinfecting. Steel casework is required in sink and compounding areas.

Cabinet layout and configuration may be adjusted to improve workflow, security, and storage efficiency, provided all changes remain within the existing footprint and do not alter walls, doors, or structural elements.

7.3 Countertop Installation

The contractor shall:

• Furnish and install epoxy resin countertops with minimum 8-inch backsplash (unless otherwise directed).

• Provide non-porous, smooth, chemical-resistant surfaces suitable for non-sterile compounding.

• Provide countertops minimum 1 inch thick or manufacturer equivalent.

• Seal all seams, joints, penetrations, and interfaces to maintain cleanability.

• Provide cutouts for sinks and fixtures as required.

Countertop installation:

• Includes replacement of existing work surfaces.

• Shall be coordinated with cabinetry installation.

Countertops shall support non-sterile compounding only and comply with USP <795> surface requirements.

7.4 Plumbing

Contractor shall:

1. Replace the existing deteriorated sink.

2. Replace drain lines, P-traps, tailpieces, and supply lines as required.

3. Replace angle stops and isolation valves.

4. Ensure all plumbing connections are watertight and properly vented.

5. Provide backflow prevention where required.

6. Insulate exposed piping for safety.

A source of hot and cold water with accessible handwashing sink shall be maintained in the non-sterile compounding area.

No additional sinks or eyewash stations are required unless directed by OEHE or the Authority Having Jurisdiction.

Plumbing work includes local connections and associated adjustments necessary to support replacement fixtures. Contractor shall verify existing floor drain diameter, distance, and discharge capacity are adequate to support analyzer and water system discharge rates. If insufficient, Contractor shall notify the Government prior to proceeding. Rerouting of main plumbing lines or system redesign is not anticipated under this scope.

7.5 Flooring

The contractor shall:

• Remove damaged VCT flooring where replacement is required.

• Replace VCT flooring in kind with new resilient VCT of equal or better quality.

• Replace associated base materials and transitions as required.

• Restore a continuous, cleanable surface compatible with routine disinfectants.

• Prepare subfloor as necessary through patching and leveling.

If asbestos-containing material is encountered, abatement shall be performed in accordance with applicable regulations.

Flooring replacement includes VCT repair or replacement as necessary to support the described improvements. Full seamless conversion is not anticipated under the current scope unless otherwise directed by the Government.

7.6 Electrical and Mechanical Adjustments

While not a full electrical & mechanical renovation, limited repairs and adjustments include:

• Provide dedicated circuits and breakers as required by the mini-split manufacturer and NEC for each indoor/outdoor unit.

• Provide an exterior-rated disconnect within sight of each outdoor condenser unit, with weatherproofing as required.

• Provide all conduit, wiring, fittings, and terminations required for a complete installation, including protection of exposed runs.

• Coordinate electrical tie-ins with existing panel capacity and provide panel schedule updates/circuit labeling for new circuits.

• Restore surfaces and seal penetrations associated with electrical rough-in to maintain cleanability and infection control expectations.

• Verify grounding/bonding and GFCI protection where required by code and manufacturer instructions.

• Confirm working outlets; replace damaged or worn faceplates.

• Secure loose conduits or cables in affected work zones.

• Furnish and install ductless mini-split system(s) in the Taos Pharmacy to stabilize room temperature and relative humidity to support pharmacy operations, including non-sterile compounding activities as applicable.

• Coordinate indoor unit locations with the Government to avoid interference with dispensary operations, standing workstations, shelving/rolling storage, and security camera coverage.

• Install outdoor condenser unit(s) in a location approved by Facility Management, including mounting pads/brackets and required anchorage.

• Provide refrigerant line sets, line-hide/cover systems where exposed, condensate piping routed to an approved drainage location, and all accessories required for a complete and operational installation.

• Start up and test the system(s), verify proper operation, and provide manufacturer documentation, warranty information, and basic operator instructions to facility staff.

Mini-split systems are intended to supplement existing HVAC performance and do not require replacement or redesign of the facility’s central HVAC distribution.

7.7 Configuration and Security Improvements

The contractor shall:

• Install and reconfigure casework to improve workflow and medication security.

• Replace linear bookshelf storage with pharmacy-grade rolling or high-density storage.

• Modify casework layout to eliminate camera blind spots at controlled medication count areas. Modifications are limited to casework layout adjustments; camera system relocation or replacement is not included.

• Ensure adequate space for non-sterile compounding activities.

• Maintain required clearances for safe operation and cleaning.

The scope of configuration:

• The scope of configuration includes fixed cabinets, countertops, and directly associated components necessary to support the described improvements.

All work shall comply with applicable AAAHC, OSHA, FGI 2022 pharmacy guidance, and IHS standards.

8. Administrative Requirements

8.1 Progress Meetings (Refer to Section H.19)

The contractor shall:

• Participate in a formal Pre-Construction Risk Assessment (PCRA) shall be completed and approved prior to mobilization. PRCA shall include, at a minimum, COR, Facility Manager, BioMed, Safety Officer, Infection Control Representative, and Contractor participation.

• Participate in weekly progress meetings with project stakeholders, including the PM, COR, Facilities Management, BioMed, Infection Control, and other designated Government personnel.

• Coordinate meeting dates and times with the Government to ensure stakeholder availability.

• Prepare and distribute a meeting agenda to all attendees no later than 24 hours prior to each scheduled meeting.

• Conduct meetings to review work completed, upcoming activities, schedule status, safety and infection-control matters, material submittals, and any issues requiring resolution.

• Prepare and distribute complete meeting minutes to all attendees within two (3) business days following each meeting.

• Document in the meeting minutes all action items, responsible parties, target completion dates, schedule impacts, and decisions made during the meeting.

• Track open action items and report status updates at subsequent progress meetings until resolved.

Participation in weekly progress meetings and timely submission of agendas and meeting minutes are mandatory and considered part of the contractor’s performance obligations under this contract.

8.2 Contractor Submittals (Refer to Section H.15)

Before construction:

• Approved PRCA

• Material cut sheets

• Cabinet shop drawings

• Countertop submittals

• Plumbing fixture specifications

• Flooring samples

• Work schedule & phasing plan

• QA/QC plan

After completion:

• O&M manuals

• Cleaning & maintenance instructions

• As-built documentation

• Attic Stock and Spare Materials

8.2.1 Attic Stock and Spare Materials

The contractor shall provide attic stock and spare components for materials installed under this contract. Attic stock shall be new, unused, and clearly labeled. Quantities shall include:

• Spare cabinet handles/pulls equal to two percent (2%) of installed quantity, minimum of six (6).

• Spare cabinet hinges equal to two percent (2%) of installed quantity, minimum of six (6).

• Spare shelf clips equal to five percent (5%) of installed quantity, minimum of twenty (20) clips.

• Spare adjustable shelves equal to two percent (2%) of installed quantity, minimum of two (2) shelves.

• Touch-up paint for steel cabinetry (minimum one pint per color).

• Flooring attic stock for Santa Fe Laboratory equal to one percent (1%) of total installed area or one full roll width by ten (10) linear feet, whichever is greater.

All attic stock shall match installed materials in manufacturer, finish, and color and shall be delivered to the Facility Manager prior to final acceptance and documented in the closeout package.

8.3 Working Hours & Site Restrictions (Refer to Section H.1)

• General: Comply with limitations concerning the use of public streets and with other requirements of authorities having jurisdiction.

• On-Site Work Hours: Working hour limitations may be imposed by the COR upon the Contractor at the pre-construction conference or during construction.

• Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

• Notify Owner not less than three business days in advance of proposed utility interruptions.

o Obtain Owner's written permission before proceeding with utility interruptions.

• Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

o Notify Owner not less than three business days in advance of proposed disruptive operations.

o Obtain Owner's written permission before proceeding with disruptive operations.

• Contractor and its subcontractors are not permitted to use the Owner’s sanitation facilities. The Contractor shall provide and maintain necessary sanitary conveniences (porta-potties) for its employees throughout the duration of the Work. These shall be located away from public observation to the maximum extent possible.

• Smoking is not permitted anywhere on the project site.

• Controlled Substances: Use of tobacco products and other controlled substances on Project site is not permitted.

• Work shall be performed in strict accordance with all terms, conditions, specifications, schedules and drawings. Performance shall be in accordance with the requirements, conditions, terms and representations contained in this solicitation, any pertinent OSHA Occupational and Safety regulations, and any State and/or local regulations, laws and codes.

• The Contractor shall at all times keep the work area and adjoining areas free from accumulation of excess materials, except in areas that have been approved for stockpiling removed materials. At the completion of the Work, the Contractor shall remove all waste materials and rubbish from the project site as well as all equipment.

• No access to clinical areas except project zones.

8.4 Safety Requirements (Refer to Section H.27 &28)

Contractor must comply with:

• OSHA 1926 construction standards

• OSHA 1910.1030 (Bloodborne Pathogens)

• IHS Safety Guidelines

• Infection Control measures including PPE, containment, and debris handling

8.5 Warranty (Refer to Section H.44)

• Minimum 12-month workmanship warranty

• Manufacturer warranties for cabinets, flooring, countertops, and plumbing

• Warranty start date: Final Acceptance

8.6 Pre-Bid Walkthrough

A pre-bid walkthrough will be scheduled and conducted at the Santa Fe Indian Health Center Laboratory and Taos-Picuris Indian Health Center Pharmacy and Laboratory. The purpose of the walkthrough is to:

• Allow all potential offerors to review existing site conditions

• Verify measurements and confirm constructability

• Provide an opportunity for offerors to ask clarifying questions regarding scope and constraints

• Review Infection Control Risk Assessment (ICRA) expectations

Walkthrough Information

• Date & Time: Refer to the RFP document

• Location: Santa Fe Indian Health Center, Laboratory Department and

Taos-Picuris Indian Health Center, Laboratory and Pharmacy Departments

• Attendance: Strongly recommended

• Sign-in will be required for documentation purposes

All questions, clarifications, and requests for information (RFIs) must be submitted in writing to the Contracting Officer.

• Questions will not be accepted directly by project staff, laboratory personnel, facilities management, engineering, or consultants.

• The Government will not honor or act on verbal requests.

Attachments Attachment A - cobas pure Site Requirements - Owner Facility Engineer Questions Attachment B - SIte Readiness 489 Roche - Owner Facility Engineer Questions