Attachment X Incentives and Penalties.xlsx
XLSX spreadsheet 21 KB Posted
- Attached to
- FNS Storage and Distribution Services Federal contract opportunity
- Solicitation number
- 12-3198-25-R-0010
About this file
This is an incentives and penalties matrix attachment that outlines performance standards and associated deductions for a Food and Nutrition Service (FNS) storage and distribution services contract. The document details specific monetary penalties for various contractor performance failures.
Key penalties include: $100-250 for late or inaccurate invoice reports; $500 for lot identity traceability failures; $250 for program inventory misassignment and notification failures; $250-500 for temperature control and handling violations; 35-50% deduction of transportation charges plus $150-250 per day for late deliveries; $250-500 for improper shipment preparation and quality maintenance failures; and full reimbursement requirements for damaged commodities. The matrix emphasizes strict compliance with inventory management, delivery schedules, temperature controls, and proper documentation requirements, with penalties ranging from $100 to $500 per occurrence plus potential additional costs for damaged goods replacement.
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Text version
Attach X Incentives and Penalt
| FNS Storage and Distribution Services |
| Attachment X - Incentives and Penalties |
| PERFORMANCE STANDARD | DEDUCTION | |
| 1E | Invoice reports shall be received timely. | $100 per report/invoice if received after the due date and time. |
| 1F | All invoices/reports shall be accurately submitted to USDA. |
| Note: If contractor submits invoices/reports and or supporting documentation with 4 or more minor or any major invoice/report corrections required during the Invoice Review, invoice package shall be immediately rejected. | $250 per report/invoice if rejected because of incorrect data or format due to inaccuracy, incompleteness, or non-compliance. | ||
| 2D | Contractor's shall maintain lot identity (e.g., traceability from time of receipt through delivery to recipient.) | $500 per occurrence of failure - e.g., on the outbound BOL, for each lot number that doesn't have corresponding PO, PR, and sub-numbers. | |
| 2E | Contractor's shall maintain separate inventory for FDPIR/CSFP progrFNS. Contractor shall notify CO and CORs by email of any misassigned lots put into the wrong progrFNS as soon as known, with an explanation and advise CO and CORs again by email when corrected | $250 per occurrence for contractor failing to notify CO and CORs by email of each misassigned lot put into the wrong program and providing a followup email when changes are completed. | |
| 2F | Notify FNS of any manufacturer pack date that is over 30 days old, questionable, or unidentifiable for frozen products (e.g., meats and fish) and limiteed shelf-life products (e.g. buttery spread) etc. | $250 for not notifying CO and CORs prior to acceptance of commodities. | |
| 2H | Enter the goods receipt information into the WBSCM System within the same business day as the product is received. | $250 per goods recept. | |
| 2I | Contractor shall notify FNS by email that all necessary system changes have been accomplished whenever new commodities, pack sizes, or recipient agency destinations are added within 5 days of executed contract modification. | $250 per business day after the 5-day window expires. | |
| 3B | Contractor shall maintain the proper temperature & humidity requirements per Attachment V- Temp Humidity Req. | $500 for findings of non-compliance plus offset against contractor's invoices for product replacement as applicable. | |
| 3C | Handling and stacking USDA commodities. | $250 for non-compliance plus offset against contrator's invoices for product replacement as applicable. | |
| 3D | Submit all inventory discrepancies to the CO and CORs. | $500 per each occurrence identifed for failure to notify FNS. | |
| 3E | Inventory maintained on a First Expired First Out (FEFO) basis. | $250 per occurance where an occurance is identified as every order line that is improperly drawn down from the wrong lot based on FEFO. | |
| 3F | Upload of Bills of Lading (BOLs) into WBSCM within 12hrs of the shipment leaving the warehouse | $250 per late BOL. | |
| 5A | Contractor negotiation of regularly scheduled delivery dates. | $500 per day for not meeting AQL. | |
| 5B | Deliveries made cost efficiently and on-time. | 50% of applicable total truckload transportation charges. Considerations will be taken into account for cause beyond the control of the contractor, including but not limited to acts of God. | |
| 5C | Delivery shall be made in accordance with the negotiated delivery schedule with 98% of deliveries on-time. | 35% of applicable transportation charges on the late shipments are deducted regardless of number of days late plus $250 per delivery per day late. Considerations will be taken into account for cause beyond the control of the contractor, including but not limited to acts of God. | |
| 5D | Contractor/Recipient agency revised delivery dates. | 50% of applicable transportation charges denied regardless of number of days late + $150 per delivery per day late. | |
| 5G | The Contractor shall prepare pallets of commodities for shipment to minimize any potential damage during shipment and delivery. | $250 per occurrence. Claims will also be assessed against the Contractor for the purchase value of the damaged commodity. | |
| 5H | Quality of commodities maintained during shipment. | $500 per occurrence based on recipient need. If necessary, the commodities shall be replaced within five (5) business days. Additional transportation charges will be at the contractor expense. The Contractor will be responsible for the cost of any goods damaged because of noncompliance. |
Claims will be assessed against the Contractor's invoices for the purchase value of the damaged commodity.
| 5I | Scheduled deliveries of temperature controlled products not split. | $250 per occurrence. Applicable transportation charges will be adjusted against the Contractor's invoices. |
| 5J | Contractor is responsible for affixing seal on all transportation conveyances for each stop off with seal numbering referenced on each Bill of Lading. | $250 per occurrence. Applicable transportation charges denied & reimbursement for value of the commodities. |
| 5K | Contractor fails to immediately notify CO and CORs of seal incident. | $250 per occurrence. |
| 5M | On multi-stop deliveries, the Contrator is responsible for rebracing shipment following each stop-off. | $250 per occurrence plus applicable replacement value of damaged commodities. |
| End of Incentives and Penalties |
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